Loading...
HomeMy WebLinkAboutDecember 2010 t ?, City of Fairfax— Deceniber 2010 i ' ,an�'" - u: v ,�� .- . . . ........ a,^ ML A ONE mink, n M IR f"'diday Dek;vratmg Contu k 4 The City of Fairfax is sponsoring the 7th Annual Holiday Decorating Contest. Here are the rules: •' a Homes within the City of Fairfax are eligible, excluding city employees and officials as well as the 2009 1 st place winner, ® Displays need to lighted from. 6-�9 PM on 12-4 - 12-25 ® Entries will be nominated by residents of Fairfax ® The deadline to submit a nomination. is Friday, December 17., 2010 Judging of the displays will be conducted by city employees and winners will be announced in the January Fairfax.Facts 0 Cash prizes to be awarded are: 1st Place: $100, 2nd Place: $50, and 3rd Place: $25 ___________________ _______________ HOLIDAY DECORATING CONTEST NOMINATION FORM � I 1 NOMINEE'S ADDRESS Deadline for submission of your nomination is Friday,December 17,2010 � 1 The address of the home is required. It is not necessary to include the homeowner's name. You can mail the noanination,farm to: City of Fairfax,PO T3ox 337,Fairfax,IA .52228 or put it in the drop box at city hall on OT before.the deadline. You can also visit our website I 1 I for a link to send your nomination electronically. www.fairfaxia.com I [ litr �� RECOLLECTIO S OF THE PAST This is a page from the January 15, 1914 issue of The Fairfax Circle. the 'Fa£rax "Circle. : fi W� � :We wis a. , � � I-�"Ml and : 01'IS't 0 M ,x E ° ! 7 � S t� " a x E-C .. ill ye, th bestour history As vy s . M.17 F rr ry f r r z P� a y5y5Na6 ........ b uh _ w d) BY THE BARRr-L —ond.6c uasu¢c o£n aeaon s �c -� cuP7gxlx of the beat burning Uii . .. otz the rrua iket. You i ncrdtlrq. lrcxt ni! re" r , tumrn,Fut'ut NII irroodtNational Ligilt r,tnd a�Y I �, oil-ra�r?cs. 7 , �,,�.y"IP: rrrrt xr¢I hit Fact I,reil 7 ars au• � a7 4 d¢t' •" 3arwurwtl tr Patr au rd rh s Ir rust+ ' rlcta.tFrw y+war7c ti auxnkro tlr. E° . t .�aFaRR,CRtrsevaa Lb MEDaF. LflU� f�„ai lkf DF 5'uur d Ic—_r_�, f - u x.ar�p lu prw,xrrrr u rlimY ,r t A The Baum. Re££rvy To introduce this brand of kerosene 3n 5 Srck lots,per sack, $1.35 ail here, we have put the price at, Single sack, $1.40 per gallon 15c EIR` E-� �x jo E-1 nw 'I M mks AYU` R""So M I N U T E Many of us in Fairfax recently enjoyed a great meal at the Fairfax Youth Sports Association Spa- ghetti Dinner. It was great to see all the kids working so hard to do a goad job and I probably had the best "waiter"service that I can remember in recent memory. Congrats to a great year. I also wanted to thank the Fairfax baseball town team who over the years have maintained and upgraded the facilities that we do have. I was reminded of this in a conversation with a resident to remember and thank those who have come before US. While in, January .l hope to have a report to the city ready for the Fairfax pacts, I wanted to give a few recent highlights. We have come up with a strategy to utilize Tax Increment Financing to replace the remaining 80+year-old water mains in the original part of town. This is a great vehicle to help us fully util- ize our tax base to improve our infrastructure without having to impose a debt service levy or raise water rates to complete those projects. We are targeting a certain level of annual debt payment (which will be lower than what we are currently certifying) much like you would do with your personal budget. This way we ensure that we aren't taking on excessive debt and that we can continue to feed that pipeline for other needed infrastructure improvements. If you have any questions on the finer points of TIF, give me a call or shoot me an email- I would be glad to explain. The best part is we have a plan to attack a needed area of improvement and a vehicle to pay for it, which will benefit us all. We have also been able to purchase a new snowplow to ck that will replace our 20-year-old snowplow truck and salt/sander unit, which hasn't been upgraded since the large increase in our streets. While 20 years may not seem that long for a piece of equipment, the ultimate demise of snowplow truck is the toll that the salting equipment takes" This accel- crates the failure of the frame, sanding mechanism, and suspension, The new truck will be able to sand the entire town with one load (as opposed to two or three), will include a wing plow so that we can better "stack" the snow, and will also allow us more ability to haul our own aggregates for other projects during. the summer, This vehicle was purchased at the end of the year for the best deal, is being paid with Local Option Sales Tax funds,will not add to our debt due to being paid with cash. Another case where our LOST money is being used to eliminate the need for debt, saves interest expense, is being used for one time expen- ditures which will create annual cost savings or long term enhancement of our town. We should take deliv- ery of the truck by the end of January. Have a Merry Christmas, a safe holiday season and a Happy New Year. We all look forward to a challenging and exciting 2011. I c City of Fairfax offcnes �vviCC6e cCoscon TH* U:2'R%Sy ..; y, DECENBEms. 23, 2010 and FRZID rA Y "C ' o 10 for ' c Christmas Hottday FAIRFAX FIRE AND RESCUE FAX-NVALFORD AND PROUDLY SERV.ING FAIR SURROUNDING: REAS There are over 8,000 people that visit hospital emergency rooms each holiday season for injuries involving cuts, being shocked, or falls that are related to decorations in their homes. I hope you have some time to read over the tips below to be sure your family, home, and anyone who visits your home has a safe holidayl Tree Tips • When shopping for trees(artificial), be sure the label says fire resistant. If a fire would start in your home, fire resistant trees are much more easily extinguished if caught on fire. • Live trees should be checked for freshness, so they do not dry out so quickly. Fresh trees have needles that cannot be easily pulled from the branches,needles that don't break, and a trunk that may have a sticky feel to it. Fresh trees are less likely to catch fire as quickly if a fire would ignite in your home. To keep your tree alive longer,cut a few inches off the trunk to expose the fresh wood so it can absorb water more easily. • Place your tree away from fireplaces, space heaters,radiators, and especially candles. It is also smart to place your tree away from high traffic areas. • Keep small and/or breakable ornaments away from small children and pets. Light Tips • Check all light strands for cracked sockets,bare wires,and frayed strands. Dispose of any that are not in good shape. • Do not overload your sockets or outlets. Use a maximum of 3 standard sized sets of lights for a single extension cord. • Make sure your outside lights are certified for outdoor use. • Use ground fault circuits interrupters (GFCI)for outdoor lights to prevent shocks. • Turn lights off when you are not home or going to bed to be sure you eliminate the risk of fire when you are sleeping or not around. Visitors/Visiting Tips • Clean up after a party immediately if pets or children are around. This will reduce the risk of a child or pet getting into anything they can choke on, get injured with, or drink that is not safe. • The Poison Hotline telephone number is: 1-800-222-1222. Keep this handy if you have little children to be sure if something is ingested you can get help immediately. Another suggestion is to keep this telephone number(along with the fire and police departments' -numbers)and 911 laminated on your refrigerator and in your wallet. • Keep hot foods away from edges where they could fall and injure you or a toddler nearby. • Food that Deeds to be thawed should not be on a countertop for thawing,but rather in a refrig- erator, Also, any food that needs to be refrigerated should not be left out for longer than two hours. • Be sure if you are drinking,you have a designated driver. There are SO many families traveling around this time of year. The last thing we want to see is an accident involving your family or another due to drinking. -Jamie Meyers INEW " . SIDENT WELCOMEPACKET PROGRAM The City of Fairfax will be starting a new resi- dent welcome packet program in January. This pro-- gram will give new residents information about their new community. We will include information about the various city departments and services. We also plan to include information about area businesses, service groups, and organizations. A let- tei` has been sent to these types of entities that we know about. If you have a business that you run from your home that we may not. know about, and you are interested in participating, please contact the city clerk's office. Also, if you are part of an area service group or organization and would like to be listed in the packet information, please contact the city clerk's office. If you are an established business,please consider participating in this new program. Be sure to return your informational sheet as soon as possible. There will be different levels of participation to choose from, starting with a free level. The city clerk's office is,open Monday - Friday, 7:30 AM to 4;00 PM, Our telephone nuinber is 319-846-2204 and email is fairfax@sou.tl,-,tstope.net . Hours of Operation r w. „ : KK ,hn Monday, Tuesday, and Thursday x ' Sam-Noon and 2pm6m ® �c 4 Wednesday N x 2pm-6pm . . Friday � s nMf s a tt,¢ spam-Noon N^' ;y � a. aN;. h M k s wr{er A"ka � $ Saturday By appointment only w. One Free Initial Consultation Chiropractic x-rays Center *Doctor Consultation �.k � a *Adjustment �p *******a $250 alue************** Expires 12131/201.0 324 80th Street Court (319)845-2300 www.FairfaxChiroCenter.com 'hank you Fairtax for all of your port! Dr. Kadlec and staff wish everyone Merry Chris .�d a Happy New Yea.rl Prairie Creek Veterinary Clivic 155 80th St, Fairfax, Iii 519-846-2550 Let Hbwe Be Your Chaise Choose independence and dignity y Choose seca�rity and safety Choose flexibility a R, and affordability Choose 14- and senior Care for s�niple an r, non l home care. Visit our website to read real-life stories of how`other families' are ruaiating the aging process.' i THE Zr�'YTAR BAR 303 CHURCH STREET FAIRFAX, IA / 845-4045 Y C17LR15TA4A- 5 Everyone at the STAR BAR wishes our fantastic customers a Merry Christmas. Enjoy theHoliday! JOIN US FOR HAPPY HOUR , DOUBLE BUBBLE MONDAY THRU FRIDAY 3-6P 2 FOR i LLS & BUSCH LIGHT TALLBOYS CHECK OUT OUR 'WEEKNIGHT FOOD AND DRINK SPECIALS MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY ANY PIZZA BUY ONE GET WING NIGHT TACO'S 4 PIECE 1l ONE .35 BONE IN 1.25 BEEF CHICKEN PRICE TENDERLOIN .50 BONELESS 1,75 CHICKEN DINNER$7,99 DRINKS DRINKS DRINKS DRINKS DRINKS $5 $2 $2.50 $2.50 $4 DOMESTIC DOMESTIC CAPTAINS CORONA/ BOMBS PITCHERS BOTTLE'S BUD LT LIME 5th Annual New Years Eve Pariv Friday December 1-st . -Close Bring In 2011 With US. Party Favors and Champagne Toast at Midnight. ]LIEW90 ]DO 1LXTWC1fl1 ! MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY PERSONAL CHICKEN ANY WAY HOT ROAST GRILLED or 2 TOPPING FRIED BURGER BEEF BREADED PIZZA STEAD. SANDWICH TENDERLOIN !, S 6.2 5 - DRINK,IS INCLUDED CITY COUNCIL MINUTES NOVEMBER 9, 2010 REGULAR CITY COUNCIL MEETING The regular meeting of the Fairfax City Council was held Tuesday, November 9, 2010, at Fairfax City Hall. Mayor Pro Tempore Marianne Wainwright called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson,Lynn Miller,Ron Dusil, Cathy Bayne, and Mike Sankot. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Mag- ers,and Wainwright. Motion carried. Motioned.by Frieden, seconded by Beer to approve and place on file the City Council minutes from October 12, 2010. Ayes: Beer,Frieden, Otto,Magers, and"Wainwright. Motion carried. Motioned by Beer, seconded by Magers to place on file the Planning and Zoning Commission min- utes from October 19, 2010, the Parks and Beautification Committee minutes from September 16, 2010, as well as the Library Board of Trustees minutes from October 5 and November 2, 2010. Ayes: Beer, Beer, Frieden, Otto,Magers, and Wainwright. Motion carried. Cathy Bayne stated that the library was busy on election day and that they are going to do refresh- ments in the library during the next election to get some of the voters to stop and use the library. Mike Sankot reported that the new fire truck is suppose to be ready next week,they had one of the other trucks fixed,they have had 96 calls so far this year,fire department members participated in fire train- ing last week and more members are currently taking medical training, Ron Dusil gave the maintenance department report stating that the salt and sand bunker is com- plete; they have had the salt delivered and have more sand coming; Lynn and Dave have been trimming trees;the park signs are installed; and the park facilities have been winterized. Information from Northway Well and Pump was reviewed about needed well maintenanee. The cost estimate is approximately$10,000. This work needs to be done soon., while the weather is still warm. After completion, the well must be flushed for about a week. City staff will contact the snowmobile club about trail placement and markings. Travis Otto will find out who is the head of the homeowners association at Highland Court. The City needs to know their snow removal plans. Linn County Deputy Sheriff Egli presented the Iist of calls. Recent burglaries were discussed. The Deputy encouraged everyone to write down plate numbers and vehicle descriptions of any vehicles in their neighborhoods that don't seem to belong. JoAnn Beer reported that they had a volunteer day at Hawks Ridge Park on Saturday,November 6. The volunteers installed the swing.. They weren't able to get enough concrete delivered, so that will have to be completed. The benches and thrash receptacles still need to be installed. Discussion was held about the need to get the wood chips in place around the park equipment and the need for some drainage tile to be installed before the chips are placed. Mayor Rabe entered the meeting at 7:28 PM. Motioned by Magers, seconded by Wainwright to purchase the needed chips with the crop profit money. The amount is not to exceed$7,500. Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Motion carried. Marianne Wainwright informed the city council that the pavilion that is being donated for Hawks Ridge Park will now measure 30 x:50. She showed the material colors. Shane Wicks will talk to the com- pany about placement in the level area. Motioned by Frieden, seconded by Beer to approve the financial reports. Ayes: Beer, Frieden, Otto,Magers,and Wainwright. Motion carried. Shane Wicks presented the engineering report. Bernie Frieden asked Shane to check the bridge project status with the IDOT.. Mayor Rabe opened the public hearing concerning the proposed budget amendment at 7:40 P'M. There were no oral or written comments. Mayor Rabe closed the hearing at 7:42PM. Motioned by Beer, seconded by Magers to approve RESOLUTION 2010-48, A CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION. Roll call vote: Ayes: Beer, Frieden, Onto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 201.048 duly adopted. CITY COUNCIL MINUTES NOVEMBER 99 2010 Continued: Motioned by Magers, seconded by Beer to approve RESOLUTION 2010-49, A RESOLUTION APPROVING THE UTILITY PAYMENT POLICY. Roll call vote: Ayes: Beer, Frieden, Otto, Mag- ers,and Wainwright. Nays: Nene. Motion carried. Mayor Rabe declared RESOLUTION 2010-49duly adopted. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2010-50, A RESOLUTION AU- THORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF DEBT INTEREST DUE DECEMBER 1, 2010. Roil call vote: Ayes: Beer,Frieden, Otto,Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-50 duly adopted. Motioned by Wainwright, seconded by Frieden to approve RESOLUTION 2010-51,A RESOLU- TION ACCEPTING A WARRANTY DEED FOR OUTLOT B,PRAIRIE VIEW ESTATES—PART TWO TO FAIRFAX, IOWA FROM SEVIG DEVELOPMENT, L.C. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLU- TION 2010-51 duly adopted. Magers introduced ORDINANCE NO. 111, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX,IOWA, BY AMENDING PRO- VISIONS PERTAINING TO BILLING FOR WATER SERVICE. Motioned by Magers, seconded by Beer to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 111. Roll call vote: Ayes: Beer,Frieden,Otto,Magers,and Wainwright. Nays: None. Motion carried. Motioned-by Magers, seconded by Wainwright. to give final approval and adoption to ORDI- NANCE NO. III, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2007, OF THE CITY OF FAIRFAX, IOWA, BY AME :DING PROVISIONS PERTAINING TO BILLING FOR WATER SERVICE. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wain- j wright. Nays: None. Motion carried. Shane Wicks presented drafts of the water and sewer main connection ordinance. Discussion was held about a resolution to set the fees. These ordinance changes will be on the next agenda. Dave Selzer requested he be allowed to use a portion of city property for driveway revisions to the Dairy Queen's entrance. An easement agreement shall be drafted. Information from three different truck manufacturers was reviewed. The maintenance department is recommending the City purchase a 2011 International Truck, Model 7400 SBA 6x4 from Hawkeye Inter- national Truck. This truck will be fitted with a truck bed, snow plow, $' wing, and light accessory pack- ages from Eddy-Walker Equipment. The total cost will be $142,42998. The color of the truck will be red. They are not recommending the Freightliner truck because it is a lighter truck, has a smaller radiator, and has a different emissions package. The current snow plow truck will be kept, but it is in terrible shape. Discussion was held about financing sources for the truck. Local Option Sales Tax money will fund the majority of the purchase. Road Use, Sewer,and General Fund money will also be used. Motioned by Wainwright, seconded by Otto to approve RESOLUTION 2010-52, A RESOLU- TION AUTHORIZING THE PURCHASE OF A 2011 SNOW PLOW TRUCK. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-52 duly adopted. Shane Wicks submitted a proposed schedule for submittals and review of site plans, preliminary plats, zonings, plans of improvements, and final plats. Staff, city council, and the Planning and Zoning Commission will review this proposal. Discussion was held about Tax Increment Financing, current and future debt payments,water main. work, and debt certification levels. The City will proceed,with plans to amend the TIF District and prepare for bidding on the remaining water main work.. Marc Magers reminded everyone to be sure we review our available debt capacity. CITY COUNCIL MINUTES NOVEMBER 99 2010 CONTINUED: Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2010-53, ARESOLUTION APPROVING A LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden,Otto, Magers, and Wainwright. Nays: None. Motion car- ried. Mayor Rabe declared RESOLUTION 2010-53 duly adopted. Motioned by Beer, seconded by Frieden to approve RESOLUTION 2010-54, A RESOLUTION TO AP- PROVE THE FINAL PLAT FOR PRAIRIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIR- FAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, FriedQn, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-54 duly adopted. Motioned by Frieden, seconded by Wainwright to approve RESOLUTION 2010-55, A RESOLUTION REDUC- ING THE AMOUNT OF THE LETTER OF CREDIT FROM GUARANTY BANK AND TRUST COMPANY FOR PUBLIC IMPROVEMENTS IN PRAIRIE CREEK ESTATES FIFTH, ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, andWainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2010-55 duly adopted. Motioned by Wainwright, seconded by Frieden to approve RESOLUTION 2010-56, A RESOLUTION AP- PROVING THE ISSUANCE OF AN "AT YOUR OWN RISK" BUILDING PERMIT FOR LOT 6 OF PRAI- RIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX,LINN COUNTY, IOWA. Roll call vote, Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried, Mayor Rabe declared RESOLUTION 2010-56 duly adopted. Motioned by Wainwright, seconded by Frieden to approve RESOLUTION 2010-57, A RESOLUTION AP- PROVING THE ISSUANCE OF AN "AT YOUR OWN RISK" BUILDING PERMIT FOR LOT 8 OF PRAI- RIE CREEK ESTATES FIFTH ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None, Motion carried, Mayor Rabe declared RESOLUTION 2010-57 duly adopted, Cynthia Stimson reviewed the proposed budget schedule. Discussion was field concerning a bill received from the MOT for$33,152.42, Mayor Rabe will talk to Carey Lewis,the Resident Construction Engineer,with the EDOT,who sent the bill, The Welcome Packet Program was,discussed. The city clerk was directed to ask the attorney a couple of ques- tions about the program. Motioned by Magers, seconded by Frieden to remove the MOT bill of$33,152.42 from the claims list and to approve the claims list as amended. Ayes: Beer,Frieden, Otto,Magers,and Wainwright. Motion carried. Harold McCormick discussed water drainage and an erosion problem. Shane Wicks will view the area in question. Richard Berstler, from 518 Vanderbilt Street, discussed water drainage on his lot. He requested the city engi- neer took at the situation. Gordon Sevig asked that before the City of Fairfax issues a permanent occupancy certificate, that we view the lot and surrounding area and,require any needed clean-up to be completed. The proposed tree list for trees at Hawks Ridge Park was discussed, Motioned by Wainwright, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:45 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council, The City of Fairfax Wishes You and Your Family a Joyous Holiday Season kx � t I s r r� r ,. � .' ur ED an OU +fry , _al.............I- t.2 V J , rarity n L y. -o,.4q �1in Vl life. p MSM OR FDIC I CITY DEWS QUICKIES • The City of Fairfax has enacted a policy that automatically gives all utility accounts a one-time waiver of the $15.00 late payment service charge. • if you will be away from your home for an extended period and wish to stop the utility bill, you will need to stop at the city clerk's office and sign a request to have the water shut off at the street. Any address that has the water left on,will continue to receive a minimum bill. Someone should be at the property when the water is turned back on. Whether you leave your water on,or have it shut off, you are responsible to ensure all systems are adequately protected from damage that could be caused from your extended absence. If you plan to leave the water on, give the city clerk's office a call to let us know when you are leaving and when you are ready to return. We will then know that the low readings don't indicate a problem. • With the nice weather we have had this fall, Gordon Sevig has begun clearing out the sediment and weeds from the detention basin in the Prairie View Estates Subdivision, The final grading and seed- ing of the basin is anticipated to be finished in the spring of 2011. The City is working with Gordon and Jeff Iben to get all detention areas functioning properly and up to the City's engineering specifi- cations. • The Annual Financial Report is complete. The report is available on the City's website. • The City will begin work on the budget for the next fiscal year in December. This must be com- pleted by March 15, 2011. The next fiscal year begins on July 1, 2011. • Remember to place snow removed from your sidewalk or driveway on your own property,not the street. Also see that vehicles are removed from the street to help the city crews plow the street:area. PLANNING & ZONING COMMISSION MINUTE NOVEMBER 16, 2010 Fairfax Planning and Zoning Commission Regular Meeting Minutes Tuesday,November 16, 2010 The meeting was called to order by Chairman Kell at 7:00 pm. Commissioners present: Boxa, Kell, Hill, Kunze, Meyers, Nurre, and Soukup. Absent: none. Cynthia Stimson and Shane Wicks were present for any needed assistance. Representatives of Casey's General Stores, Gordon Sevig (the landowner for the lot requesting rezoning), and many concerned citizens were present necessitating a move into the truck bay with greater seating capacity. A motion was made by Kunze, seconded by Boxa, to approve the minutes of the regular meet- ing of October 19, 2010. All ayes, motion carried. A presentation was offered by Joann Dyer of Casey's General Stores. Their proposal is to place a new facility at the southeast corner of Highway 151 and Beverly Road, Fairfax. This 3720 square foot store would supplement, not replace, the existing store farther south on Highway 151. Access to the store is proposed with a single driveway off of Beverly Road. Casey's is not developing the entire lot, the landowner offered to donate the remainder to the city for buffer space adjacent to the residential area if the rezoning is approved. The City Engineer offered an early review of the preliminary site plan. If development were to proceed, further detail would need to be provided on landscape screening and buffering, a light- ing plan, and the quantity and quality of water runoff, Chairman Kell opened the Public Hearing on the rezoning request of Lot 148, Prairie View Es- tates, Part 2, from 9RS (single family residential) to C2 (highway commercial district) at 7:24 pm. The following citizens presented concerns opposing the rezoning: Al Sankot, 468 Sunset Drive Sharon Langenberg, 453 Sunset Drive Linda Desotel, 416 West Prairie Drive Devin Pepkin, 6000:Beverly Road Joel Rudd, 472 Sunset Drive Becky Kramer, 404 Sunset Drive Tony Beranek, 424 Wildflower Circle Melody Vance, 6500 Beverly Road Don Lansing, 4760 Everlou John Grisham, 6031 Beverly Road Dennis Best, 4750 Everlou James Foth, 474 Sunset Drive Janice Carson, 6011 Beverly Road Michelle Thompson, 61 It Beverly Road Tom Ely, 591.1 Beverly Road :lane Sankot, 468 Sunset Drive Arlene Schaufenbuel, 408 Sunset Drive Kevin Christenson, 407 Prairie View Circle Dave Langenberg, 453 Sunset Dr'i've Tina Beranek, 424 Wildflower Circle PLANNING & ZONING COMMISSION MINUTES NOVEMBER 169 2010 Continued: Chairman Kell then summarized concerns presented and there being no new topics, called the Public Hearing to a close at 8:28 pm. The concerns were summarized as such: • Expectations that the land would remain residential when investing in nearby property • Commercial water and sewer demand may reduce residential service • Unknown increase in traffic along Beverly Road and at an already busy highway intersection • Safety for children in the area and,at the school bus stop nearby • Retention basin sufficient for increased commercial business runoff • No other commercial businesses nearby, area all residential The City Engineer clarified that the lot should have sufficient water supply and sanitary sewer service for a business since the capacity was planned for a residential area. The water runoff quantity and quality would need to be studied further before developing the lot as commercial. Citizens present recalled that a commercial proposal for this property was opposed before. This was never a formal rezoning request before Planning and Zoning,but an informal discussion at a City Councilmeeting was held on JuJin"e,9, 2009. Chairman Kell read the paragraph from"the minutes of that meeting. Commissioners discussed that Fairfax does not have a zoning plan for the other three comers of the same intersection since they lie beyond city limits,making it difficult to zone the area as a whole, Currently no other commercial businesses are present nearby. Also discussed was the Future Land Use Map of the Comprehensive Plan, which identifies the area as residential. A motion to recommend denial of the rezoning request for Lot 148,Prairie View Estates, Part 2, from 9RS to C2 was made by Kunze, seconded by Nurre, at 8:32 pin. All ayes, motion carried. Being a late hour, the remaining planned agenda items will be considered at the next regular meet- ing, Commissioner Meyers made a motion to aqj oum. at 8:35 pm, seconded by Boxa, all ayes. Motion carried. Respectfully submitted, John R. Hill Secretary CONGRESSMAN DAVE LOIEBSACK'S REPRESENTATIVE'S OFFICE HOURS Congressman Dave Loebsack will have a member of his staff in Linn County for open offlice hours. Constituents are urged to come in to discuss concerns and issues, Tuesda December 14: Fairfax City Hall, 525 Vanderbilt St., 10:00 - 11:00 AM r fr34 4 l � r� Y klp��t_yy-�� '�``�jyl'J�Il�"AFrILIATF W RY PAV IADRE. ✓HO COMUCT ✓NO CRE01[CR9CK ✓00 DEPWIT✓00 BILL HA 199 1}, 4051 SME5 A140 COM AN e i `. IW IIS NOKIA hTC I , � II O U TH 980 North Front Street . � PO Box 19 MESAtak LOP North liberty, IA 52317 aFer AU Yuiw (319) 626-2211 N,C.a-, IN ADVANCE Aar"NOD m"�BrIP www.southslope.com Plans tins phone prlclnq sublod to thanga wudlwA nolica Phones auhjncr to wallobMiy, '3cmen groph��sirnuloiol.3Ci ctmwoay mollob4a in soled masknls,30 plum rngdre 3Ca hondsml. Blaek�amy plan rwc�uilux flEnck3reFty arna0phane, Fovea,letaa,and alhur canddliearas apply. Sea slurp Iw dnlaib. FAIRF'AX PUBLIC LIB-RARY NEVUS Lib arary Contact Inforniatioxa. 313 Vanderbilt Street,PO Box 187, Fairfax IA 52228 Phone: (319) 846-2994 Fax: (319) 846-2889 E-mail: fairfax2@southslope.net Library Hours: Mon., Tues., & Thurs.: Noon - 7:00 PM Wed.: 10:00 AM - 7:00 PM Friday: Noon- 6:00 PM Saturday: 9:00 AM -Noon Story Time: Wednesday: 10:30 AM December Calendar GUESS WHO IS COMING TO 6"'School Age Activity 1:00 - 3:00 PM THE IIB Y I *Please Register** 7'b Library Board Meeting 7:00 PM 16'x' Story Time Christmas Party 6:00 , **Please Register** 17'h Adult Craft Night 6:00 PM- 12:00 AM "Please Register** 1,81bParks and Beautification Meeting 7:00 PM 23x4-25h Library CLOSED for Christmas 31't Library CLOSED for New Years January Calendar I`Library CLOSED for New Years Santa and Mrs. Claus have taken a day 4th Library Board Meeting 7:00 PM out of their busy December schedule to stop 2W'h Parks and,Beautification Meeting 7:00 PM by the library and visit with all of our great 21`Adult Craft Night 6:00 PM- 12:00 AM .Please Register * U®ys and girls! Please mark your calendars and plan to cone to the library December NEVA ISS 16th for cookies, ornament making and to sit it's Complicated, Barbie on Santa's lap. Fairytopia Mermaidia, My f S'ister's Keeper, Couple's 4: Retreat,AstroBoy, Babe, Goosebumps Go Eat "1 Worms,Pursued,The -" Blob that Ate Everyone, Goosebumps The Last Song (DVD & B1u-Ray), Lullaby,Toy Story (DVD &Blu-Ray), Halloeentown 1 & 2, Barbie Magic Pegasus, Hannah Montana The Library is in the process of writing a Livin' the Rock Star Life!, The Black Caul- grant to get a neva computer, update some soft- dron, The Book of Eli (DVD &Blu-Ray), ware and to purchase a projector, This grant needs Operation Petticoat,Bounce to have snatching funds. The Fairfax State Sav- We have deleted all of our VHS ings Bank always does a matching gift at Christ- tapes, so we have been adding many older, mas, which is what we intend to help us with this but well watched, titles to our DVD collee- Fant, Please consider giving a gift to the library tion, to replace the VHS movies we no in this manner and your gift would be more than longer cavy. doubled and help us get these additions. Check out the Fairfax Public �® � Checkn and � � Library website and online catalog} http:/lwwwe fairfaxolib.ia.nsl ot -race Supply URF & LANDSCAPE SP UCIALs 50% OFF" Suet buy I case get I FREE m�ras� i tit 7 � , © Bird Feeders Mouses & Books: They Make Great Christmas Gifts! 1-800-396-7917 www.pacesupply*ia.com Mon-Fri 8-5 & Sat 9-:Noon -- locally owned and operated City of Fairfax PO Box 337 PRSRT STI) Fairfax, IA 52228 CJS POSTAGE; PAID Phone:319-846-2204 FA.IRFAX, IAPERMIT NO.+ fairfax@southslope.net www.fairfaxia.com ECRWS S Postal Customer Fairfax, XA 52228