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HomeMy WebLinkAboutOctober 2011 Q pointsCTS MUNICIPAL ELECTION - NOVEMBER 8, 2011 There will be a municipal election on Tuesday, November 8, 7011. Two city council positions will be on the ballot as well as 'the mayor's position. The city council positions are four year terms. The mayor's position has a two year term. .Marc Magers and Travis Otto currently serve in these city council Gnint Presentation positions. Jason Rabe is the current mayor of Fairfax. The highest vote Recollections of tile Past getter for a city council position will start serving their term right after Hcarin.g Notice the vote is certified, in November of 2011. This is because Travis Otto Mobile ALunmo,­r.kl)IlN was appointed to fill a vacancy. The other city council person elected and the person elected as mayor will start serving their terms as of Janu- ary 1, 2012. VVII(jor Bazaar 1146 Five residents submitted papers to have their name placed on the municipal election ballot. They, are: For Mayor: HOURSCITY HALL -Jason Rabe For City Council: Citv Hall Plione. 846-2204 -Charlie Fisher -Marc Magers -Travis Otto Website. fillffamaxot'll -Kenneth Selzer Polls will be open from 7:00 AM to 9:00 PM. Voting will be held. at the Fairfax Public Library, located at 313 Vanderbilt Street. Also on the ballot will be the Senate District 18 Special Election. The Linn County Auditor's office will have ballots ready the week of Oc- tober 1.7. The deadline for voter pre-registration is Friday, October 29, at 5:00 PM at the Linn County Auditor's office. The last day the Linn 0ewbur 18- 7:00 IM County Election Department may send out a ballot is Friday, November 4. Ballots mailed back to Linn County must be postmarked by Novem- ber 2, 2011. The Election Department will have early voting as soon as committee INICCOICT the ballots are available. If you have any, questions, please contact the city clerk's office at 319-846-2204 or the Linn County Election Department at 319-89.2-5300. RECOLLECTIONS OF THE PAST i , ,v r , H LABELLE SCHOOL circa 1920 This is a picture of LaBelle School, which was located at Cherry Valley Road and Walford Road. Edward and Milo Kilberger are pictured in the white shirts on the step. Here is an interesting note. The three Sampson sisters, Evelena, Bernice, and Edith all taught in the rural schools in. Fairfax Township during the 1940s. Eve- lena (Mrs. David McNamara) at Cherry Valley School which was located at 76th .Avenue and Cherry Valley Road; Edith (Mars. Francis Olson) at La Belle School which was located at Cherry Valley Road and Walford Road; and Bernice (Mrs. Ray Mulherin) at Maple Grove School which was two miles west of LaBelle School on Walford Road. In later years Evelena and Bernice taught at Atkins and retired from there. Edith moved to Sioux Falls, South Dakota. MAYOK'S MINUTE I can't believe that summer is already coming to a close and before we know it the crops will be out and the snow will be flying. Hopefully, everyone has had an enjoyable summer and gotten their to do lists fin- ished The city maintenance staff has been working hard to get their task list for the summer completed and will be focusing on our few final summer tasks to get them finished before the snow flies. At the beginning of the spring we sat down and compiled a task list with over fifty minor to major projects. I believe that our staff has completed the vast majority of these and has the remainder scheduled to be finished yet this year. They have done a great job. The city is also finishing up two more projects for this year. One is Phase 3 of our water main replace- ment project, which goes down Linn Street and part of Fairfax Road, As a part of this replacement project, we are also extending water and sewer into the new recreation complex and expanding the parking area for this new complex. The rest of the complex will start construction next year. I want to thank the neighbors along this Phase 3 project for their patience and understanding during this latest phase. This latest phase bid came in under our budget so that was an encouragement as we get started on this large project. The second project is Hawk's Ridge Park, We are pouring the parking lot up there during the last week of September into October. If you haven't had a chance to visit this new park it is beautiful. It is great in two ways. One it loops great and secondly the number of volunteer hours and gifts to complete this project is overwhelming. Thanks to everyone who helped and donated for making this happen. We will all enjoy this park for years to com.e. In closing, I want to thank everyone for allowing our office staff and myself to go to the annual League of Cities Conference in Des Moines. This is a couple day session filled with workshops and classes on how to run a better city government. This was greatly beneficial to us last year and I am looking forward to imple- menting and using what I have learned this year. So, have a great fall, and a safe Halloween. .............._ ___J SET YOUR CLOCKS BACK DAYLIGHT T SAVINGS TIME ENDS �x NOVEMBER 6, 2011 At 2:00 ANI on the first Sunday in November we set our clocks back one hour to return to Standard Time. Day- light Savings Time is four weeks longer since 2007 due to the passage of the Energy Policy Act in 2005. Arizona, Ha- waii, American Samoa, Guam, Puerto Rico, and the Virgin Islands do not observe ;daylight Savings Time. 3 k 4 - N y r r • ,v , p .v c { tee+' '�V To the Citizens of Fairfax: By the time you read this we will have just completed our first ever Fairfax Soccer League season. 92 players and more than 24 volunteer coaches partici- pated to make it a full blown success. All told, the Fairfax Youth Sports Associa- tion 2011 season saw more than 300 children participate in baseball, softball, T- ball, and soccer. The future of the program is even brighter. As you may or may not know, the City of Fairfax has approved a new sports complex that will ensure that all of our children have updated, convenient and safe facilities to continue these programs going forward. This facility should be ready for use by the spring of 2013. Watch forfuture updates. We want to thank all of our sponsors and donors for your past support as you are a very important part of the program and we look forward to continuing our relationship in the future. Your support allows us to offer these programs free of charge to the children of Fairfax. Thank you to all of our other supporters and volunteers. All of the citizens, family members, grandmas and grandpas, aunts and uncles, neighbors and anyone else who has bought a ticket to our pancake breakfast, spaghetti dinner (which is, on Friday, October 28 this year), bought a t-shirt or a hot dog at the concession stand or supported the program in any other way-THANK YOU! It is the support of the ENTIRE CON UNITY that allows us to provide these programs to the children. There is one more group of people that needs to be acknowledged. No matter what facilities we have, or how many sponsors donate money, or how many vol- unteers we recruit to make pancakes, spaghetti, or hot dogs; no matter how much equipment we have or how many kids participate, this program works because of our COACHES. People who donate their time and talents to make sure our chil- dren are able to take advantage of everything we have to offer at all levels. They schedule practices, haul equipment and, players to games, prepare the fields for play, encourage and teach the players, and communicate with parents. They per- form all of those duties and much more. To anyone that has ever coached youth sports, for FYSA or for any other organization, the most important thing you did was create memories. As our program continues to grow, so does our need for coaches. Please con- sider volunteering. It isn't about knowing how to coach, it's about creating those memories. We hope to see you at our Fourth Annual Spaghetti Dinner on Friday October 2e from 5-8 PM at the Fairfax American Legion. We'll see you at the ballpark! Fairfax Youth Sports Association PP 9 �a� PS ti b «""a ren.a.re nun ares. P ares s.mre , ,� re na a BAR&GRILL STOP IN FOR LUNCH MONDAY THRU FRIDAY LUNCH SPECIAL PAIRt+AX,IOWA HAPPY HOUR C ZR ARRY0Ur . MONDAYthru SUNDAY IIAt—6PM 10PC. CHICKEN w/'Rotatoe.s & Coleslaw x'29.99 $2.50 WELL DRINKS CALL: 845-4045 TO ORDER $2.75 TALLBOYS EEK NIGHT SPECIALS IPRICE PIZZA R'IB'BASKET 49 CENT $1.P50 BEEF $4 BOMBS $4 00 W/FF&Sl.l�►' TRAaITIONAL TACOS D, INGS $3.00 2,PC CHI CKEN f$5..9 IV1Ifl $ .2 'lomstjcCIA .4� 'C CHrIC1C�lti ORO 3ottl�s^ Nl(7RCpIV ' BOTTLES Proudly Serving Fairfax the Surrounding Communities Since 1998! *Complete Auto Body Repair & Refinish REPA IR 1-CAR Gold Class Certified Facility & Technicians & *Free Es't'imates — Stop in Any Time L I I N *Paintless Dent (Repair Available by Appointment CENTER IU.S. HIGHWAY 1151 FAIRFAX, IA 21 Williams Boulevard — Fairfax wwrw.walnrepair.corn (319) 846-3434 Monday-Thursday 7:00am to 5:30pm Friday 7:00am to 5:00pm Saturday 8:00am to 12:00pm FAIRFAX FIRE AND RESCUE M Happy Fall from the Fire Department! Now that school is in full swing and your children are in the midst of football games, friends, and other events, it is important for you to get involved. Our Fairfax fire department's role is not to respond to just fire calls, but also medical calls. We ask you to get involved with your children and make sure they are aware of the dangers of drugs and alco- hol. Fire departments go on many accident and medical calls involving drugs and alcohol. Some- 'times these incidents are people experimenting with drugs or alcohol the first time and some are be- cause of long-time addictions. In many of these cases, family and friends have been unaware of any drug or alcohol abuse going on until the medical call. Awareness is a key to prevention, so please do your part to try to prevent these types of accident and medical calls for our great towns. Fire Prevention Week is coming! The week of October 6�h the Fairfax, Ely, and Swisher fire de- j partments will be traveling to Prairie Elementary schools and getting the children involved with fire prevention and getting an emergency plan together. The children will be bringing home an activity the family will need to be involved in,so please be ready to help them! Even if you don't have children who will be bringing information home, you still need to think about your home's fire safety issues. You should establish an escape plan and practice it twice a year. Have your furnace checked before the heating season to ensure it is operating properly. Smoke and fire alarms should be tested regularly. It is easy to remember to replace the batteries at 'the same we change our clocks. Alarms should be replaced if they fail a test or at least every ten. years. Be aware of common household .l°ire risks. Some of them are: cooking, heating systems (including space heaters), candles, and electrical malfunctions. This is the time of year you :may be pulling out holiday decorations. Don't use any light cords that are worn and don't overload any ex- tension cords. As we move closer to winter our days are getting shorter. If you are a walker, be sure to wear reflective material and carry a flashlight. While you are driving,please be on the lookout for people walking on the roads at night. Before we know it, we will be driving in winter conditions. Make sure you prepare your vehicle by checking the antifreeze levels, tires, battery, thermostat, brakes, lights, windshield Mir wiper equipment, exhaust, filters, oil level and weight, the heater,, and defroster; as well as other important systems. You dF don't want to be stranded during winter weather. According to the FEMA website at http://www.fema.gov/ Replace hazard/winter/wi�before.shtin a winter emergency kit in your smoke alarms car should include: a shovel;windshield scraper; small broom; that are flashlight; battery powered radio with extra batteries; water;, 10 years snack food; matches; extra hats, sacks and mittens; a first aid old or kit with a pocket knife; necessary medications; blankets; tow older with chain or rope; road salt and sand; booster cables; emergency new units. flares; and a fluorescent distress flag. Also, be sure to travel with a fully charged cell phone, if possible. Make sure each vehicle at your lioine has these supplies. It is also a great idea t to discuss these supplies with your extended family. A car FP The name and the Imago of 5parky� emergency kit is a wonderful gift idea! are raglaterad trademarks of the NFPp IMPORTANT ONLINE UTILITY PAYMENT INFORMATION If you use an online payment service to pay your City of Fairfax utility bill, please be aware that your payment may take a week to ten days to reach our office. We suggest that you initiate your online payment as soon as possible after receiving your utility bill to avoid late payments and the resulting late charges. Most customers do not realize that even though the online payment service has charged their bank account or credit card, the city does not receive that payment electronically. Instead, a check is mailed to us, so your payment is delayed due to processing and mailing time. When an online payment is initiated close to the payment due date, the payment is likely to arrive in our office after the due date has passed. The City offers two easy payment alternatives to using an online payment service. • Our ACH payment option is a recurring payment which is deducted from the customer's checking or savings account on the 10'h day of each month. The City's ACH service is free to the customer. • The other payment option is easily accessed by going the City's website, www.fairfaxia.com and clicking on Make an Online Payment. Payments can be charged to a credit card or debit card, or deducted from, your bank account. This is a one-time payment, and a $3.95 convenience charge applies each time the service is used. Payments, made before 6:00 PM will be received by the City the following business day. If you have any questions about our payment options, please contact the City Clerk's office by phone: 319-846-2204 or email fairfax@southslope.net, or stop by the office during regular office hours. WAR 90 Call Jason today and find out your t uaranty ' , Bank 319-896-6191 300 80th St Ct For your lind of life, www.Guaronfy-Sank.com "�. r r r r r r r r r r r r r r e HALLOWEEA/9 MO#DAY 000SER 319 2011 S) Monday, October 31, 2011 is Halloween. The City of Fairfax does not establish regular Trick or Treating tinges, but the normal time in .most communities is 6:00 - 5:00 PM. If you wish to have little goblins stop at your home, be sure to have your porch light on Z�L,5;, and the treat bowl full! Move candles and items that may trip chil- dren away from the path to your door. r Parents, be sure to accompany your children while they Trick or Treat. Children should be able to see and walk easily in their A'A' NeWNIAOr costume. Also, check all treats for signs of tampering before you allow them to start snacking. I've always found. it wise to sample aAll' couple of pieces of chocolate, just: to :make sure it is ok to eat! " Have fun and stay safe. Happy Halloween!' ` r r r r r r r r r r r r r t �a� flI� A1, �Po ��5,5 �ilsA1�5 !4lbtS� ft� t4P� �l14 1Sf� Aids, �s�t BREAST CANCER . . ACTION FOUNDATION ADVOCACY' • EDUCATION • INFLUENCE atiVendor SAVE THE DATEI SATURDAY OCTOM 2% 2011 4 Ar, LO CAT M W Em " 4 SMP FOR YOUMMM A UM LL DEROHERWIR a i t 4 fg •9/ '9M E ; a rE l C F is a non-profit organization All proceeds will be used in our community to support programs for Breast Cancer Advocacy, Education and'Awareness!! r s �AM a ., P Oto"] FA I OKk' FAX STATE SAVINGS BAIL jW r-u- Cori] LIFM � t .- For,you- FaIi R Iowa off aneds 1. 0% JowaSheds.com Valid oitaif Iowa Sheds buildilngstudil 1 ill111,1 BaltedTogether Wood Frarne Modular Construction W 0- i W4'Sines ILEM®MmEmw Mm mummommumm WMwJ Customizable Options Bolt-Together Gamges 71®� �®�m��®rte®®i■.�® � For your neighbor. FidrFa ; ts 10% off y II 1 Contact.* 'valid on all Iowa Sheds buildings until 121'1111 � IowaShe ds 1 1 1 319M862,022H 151&Unn-Beton � � �ON, Im Em CITY COUNCIL MINUTES SEPTEMBER 13 , 2011 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING SEPTEMBER 13,2011 The regular meeting of the Fairfax City Council was held Tuesday, September 13, 2011 at Fairfax City Hall, Mayor Jason Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson and Lynn Miller. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Frieden,, seconded by Otto to approve and place on file the City Council minutes ,from August 9, 2011 anal August 30, 2011. Ayes: Beer, Frieden, Otto, Magers, andWainwright. Nays: None. Motion carried. Motioned by Beer, seconded by Magers to place on file the Parks and Beautification minutes from July 21, 2011, Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Cathy Bayne entered the meeting and gave the library report. She stated that the new concrete work looks nice and that they are considering changing the size of the Library Board. They are having a difficult time finding someone else to serve. The board currently has nine members. The library has hired a new employee. The maintenance department will have the lights up soon. Lynn Miller reported that the fire department has another member certified as Fire Fighter I and that some members are going to fire school. He also gave the maintenance department report. They have been using the new tanker for watering, the lift stations have been cleaned, two side- walks are completed, the Phase 3 Water Main Project is going quickly, and. Prairie Road Builders is mostly done. They are waiting for Kluesner to come and do street work, will start flushing at the end of September, and hope to get the wall installed at the south entrance yet this fall possibly with the plantings. Marc Magers asked that they remember about doing a the investigation pro- ject. Deputy Egli presented the list of calls from the Linn County Sheriff's Office. JoAnn Beer in- formed him that there has been vandalism at the west end of Main Street and Railroad Street. JoAnn Beer stated that the Parks and Beautification Committee: will meet Thursday night. She showed a drawing of a sign design for the parks. The cost estimate is $1,500 - $2,500 for the Hawks Ridge sign, Discussion was held about stone suppliers. Bernie Frieden stated that he has received two complaints about the water being locked. The staff is to find a conn.'riercial auto shut off option for the water. Motioned by Magers, seconded by Frieden to approve the financial reports. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Shane Wicks informed the city council that during his discussion of the trail project with TTAC he feels that the resubmit is just for general information and hopefully the proposed sched- ule is still accurate. Bernie Frieden asked about the status of drainage at Church Street and Wil- liams Blvd. Mayor Rabe opened the public hearing concerning an electrical line easement with ITC at 7:39 PM. No comments bad been received at the office. Discussion was held about the location of the easement and what, if any, effect that would have on development of the adjacent land. Shane Wicks stated that this is correct the easement to match where the poles are actually placed,and that it is away from future plans. Mayor Rabe closed the public hearing at 7:45 PM. Motioned by Frieden, second by Beer to approve RESOLUTION NO. 2011-61, A RESOLU- TION TO ENTER INTO AN ELECTRIC LINE EASEMENT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-61 duly adopted. CITY COUNCIL MINUTES SEPT. 13, 2011 CONTINUED Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-62, A RESO- LUTION APPROVING CHANGE ORDER NO. I FOR THE WATER MAIN REPLACE- MENT PROGRAM, PHASE III IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright, Nays: None. Motion carried. Mayor Rabe declared RESOLU- TION 2011-62 duly adopted. Discussion was held concerning the LOST money used to purchase the new truck and whether it should be listed on the Road Use Report. This report will be placed on the special city council agenda later this month. Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2011-63, A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2011-2012 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright Nays: None, Motion carried. Mayor Rabe declared RESOLUTION 2011-63 duly adopted. Motioned by Frieden, seconded by Beer to approve RESOLUTION NO, 2011-64,A RESOLUTION ACCEPTING A PROPOSAL FOR AUDIT SERVICES. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2011-64 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-65,A RESOLUTION ENTERING INTO A 3-YEAR BUSINESS CENTREX AGREEMENT WITH SOUTH SLOPE COOPERATIVE TELEPHONE COMPANY. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Mayor Rabe de- clared RESOLUTION 2011-65 duly adopted. Motioned by Frieden, seconded by Wainwright to suspend the rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDI- NANCE 118, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS. Roll call vote. Ayes: Beer,Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Beer to give final approval to ORDINANCE 118, AN OR- DINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY ADDING A NEW CHAPTER PERTAINING TO THE USE OF GOLF CARTS ON CITY STREETS. Roll call vote: Ayes: Beer, Frieden, and Wainwright. Nays: Otto and,Magers. Motion,carried. Marianne Wainwright introduced ORDINANCE NO. 120, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BYAMEND- ING PROVISIONS PERTAINING TO CONNECTION TO THE WATER SYSTEM. Discussion was held concerning the specific wording of ORDINANCE NO. 120, Revisions were made to the wording. Motioned by Frieden, seconded by Magers to suspend the: rule requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE NO. 120. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Mo- tion carried. Motioned by Magers, seconded by Otto to give final approval to ORDINANCE NO. 1209 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING :PROVISIONS PERTAINING TO CONNECTION TO THE WATER SYSTEM as amended. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wain- wright. Nays: None. Motion carried. Marianne Wainwright introduced ORDINANCE NO. 121, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMEND- ING PROVISIONS PERTAINING TO CONNECTION TO THE SANITARY SEWER. CITY COUNCIL MINUTES SEPT. 13 , 2011 CONTINUED Discussion was held concerning the specific wording of ORDINANCE NO. 121. Revi- sions were made to the wording. Motioned by Magers, seconded by Frieden to suspend the rule requiring that Wi ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDI- NANCE NO. 121. Roll call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright. Nays: None. Motion carried, Motioned by Magers, seconded by Beer to give final approval to ORDINANCE NO. 121, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO CONNEC- TION TO THE SANITARY SEWER as amended. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright, Nays: None. Motion carried. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-66 A RESOLUTION ESTABLISHING REVISEDRATES FOR CONNECTION TO THE CITY'S EXISTING WATER SUPPLY SYSTEM (WATER MAIN). 'Roll call vote. Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None, Motion carried. Mayor Rabe de- clared RESOLUTION 2011-66 duly adopted. Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2011-67,A RESOLUTION ESTABLISHING REVISED RATES FOR CONNECTION TO THE CITY'S EXISTING WASTE WATER COLLECTION SYSTEM (SANITARY SEWER). Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion car- ried. Mayor Rabe declared RESOLUTION 2011-67 duly adopted. Marc Magers introduced ORDINANCE 2011-122, ORDINANCE NO. 2011-122, AN ORDINANCE AMENDING ORDINANCE NO. 114 TO CORRECT LEGAL DESCRIP- TION OF PROPERTY IN THE 2011 ADDITION TO THE FAIRFAX URBAN RE- NEWAL AREA. Motioned by Frieden, seconded by Beer that ORDINANCE 2011-122 be adopted. Ron call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Beer to suspend the rule requiring that an ordinance: be voted on for passage at two council meetings prior to this meeting with respect to ORDI- NANCE 2011-122. Roll call vote: Ayes: Beer, Frieden, Otto,Magers and Wainwright. Nays: None. Motion carried. Motioned by Frieden, seconded by Magers to give final approval to ORDINANCE 2011- 122, ORDINANCE NO. 2011-122, AN ORDINANCE AMENDING ORDINANCE NO. 114 TO CORRECT LEGAL DESCRIPTION OF PROPERTY IN THE 2011 ADDITION TO THE FAIRFAX URBAN RENEWAL AREA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers and Wainwright. Nays: None. Motion carried. Discussion was held concerning the storm sewer and associated intakes in Prairie View Heights Second Addition that were relocated. Shane Wicks stated that water is ponding be- cause the intake and part of the pipe are incorrect. Gordon Sevig needs to make any needed corrections to get this storm sewer to function properly. Shane Wicks gave an estimate of $110,000 to extend sewer to serve four residential lots along the east side of Williams Blvd. that currently do not have city sewer service. . Motioned by Beer, seconded by Frieden to approve an estimate of$12,200 from Northway Well and Pump Company for needed work on well #2. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Information on two bids for the Hawks Ridge Park paving project were discussed. Motioned by Frieden, seconded by Magers to accept the bid from Schmitt Construction Company for the Hawks Ridge Park Paving Project. Ayes: Beer, Frieden, Otto, and Magers. Nays: -none. Abstain: Wainwright. Marianne Wainwright abstained because of a conflict of interest. Motion carried. Discussion was held about establishing handicapped parking at city hall. The maintenance department will order and post signs. CITY COUNCIL MINUTES SEPT. 13, 2011 CONTINUED Discussion, was held concerning the number of garage sales allowed per month or year at an address in a residential zoning district. Research is to be done on this topic and this will be on the next regular agenda. Motioned by Wainwright, seconded by Otto to direct Mayor Rabe to sign the Application and Agreement for Use of Highway Right-of-Way for Utilities Accommodation from the MOT for Medicom's project. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. No action was taken to appoint someone to the Library Board of Trustees. Motioned by Magers, seconded by Otto to approve the claims list dated September 13, 2011. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Cynthia Stimson reminded the city council that she, Kathy Everett, and Mayor Rabe, will be attending the Iowa League of Cities' annual conference later in September and that September 22 is the last day to tam in papers to have a name placed on the municipal election ballot in Novem- ber. Mayor Rabe explained that we need.to have a special meeting during the last week of Septem- ber for the bonding process. Monday, September 26, at 6:00 PM was set as the date and time of this special meeting. Motioned by Beer, seconded by Otto to adjourn. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 9:15 PM. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CITY COUNCIL MINUTES SEPT. 269 2011 SPECIAL CITY COUNCIL MEETING SEPTEMBER 26, 2011 A special meeting of the Fairfax City Council was held Monday, September 26, 2011 at Fairfax City Hall. Mayor Jason Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson and Kathy Everett. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright, Nays: None. Motion carried. Motioned by Magers, seconded by Wainwright to approve RESOLUTION NO. 2011-68 A RESOLUTION SETTING DATE FOR SALE OF $2,2601000 GENERAL OBLIGATION CORPORATE PURPOSE BONDS AND AUTHORIZING USE OF PRELIMINARY OFFI- CIAL STATEMENT. Roll call vote: Ayes: Beer, Frieden, Otto,Magers, and Wainwright. Mo- tion carried. Mayor Rabe declared RESOLUTION 2011-68 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2011-69 A RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 20110- 2011. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2011-69 duly adopted. Motioned by Magers, seconded by Frieden to adjourn. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 6:04 PM. Mayor Jason Rabe Deputy City Clerk Kathy Everett Disclaimer- The foregoing minutes are not official until approved by the City Council. x , G yj. + �U� r1 �? r� r [ F ..... .... ree consultation; earn & xray t 5 I 200: uc��ue 4 Redeem by No�rerr� er 30th 2011 New; at�enr only OR + .� 845R"""'�2301r w: ... ....... Fairfax Office Marengo 'Offi N r 324 8Qth' Street Court 24t} Illlashington5tret . , N HOURS URS a Monday. dn-Naon:& 2prri bpm oInesday 'barn boon rn- Tuesday.8an,): Moon:'& 2pm bpm ;Frodr�y 2 p 5 30 Wodr�esday: fpm-bpM i,��;1lll'sCyaII'1 MQC)Cl� 2pf71 GpIY7 I � � o �.,i `� �J,' Priddy: Sam-Nbon 9 �5aiurd Uy a�ppoinil.7�ent y www.F'o' a' Ch r�►+�enter.corn , • �: gra ,� ( ,,; r,, :,. t ! st.,,a t - i v. Advice you would give your best friend... i ...because you care. if your friend is the one woman in eight who develops breast cancer, you want her to have the very best possible chance of survival. it's unthinkable that your dear friend would become one of the 41, 000 who lose their lives each year to breast cancer. What can you do? Practice early detection yourself through monthly breast self-examination and regular mammograms. Urge your friends to do the same. It's still our best defense. Ne know you care. We care tool "hat's why we're arranging to have a special Women's Community Day in Fairfax to make it even easier for you and your friends to get a mammogram. FaZrfa,g1W0MW-*V"k C Wednesday, October 5, 2011 8-.00am-12:00pm _ Mercy Mobile Digital Mammography Unit Fairfax State Savings Bank Parking LO Call your doctor for a written order. Call Mercy Women's Center, 398-6821, to schedule your appointment. And, by all means, call your friends! Funds are available to assist if the cost is prohibitive. Be your own Wiest friend Cal/ today! ERCP 6 HFAIRFAX �-� -- STATE SAVINGS BANK 4VQNIEN'S CENTER MEMBER FDIC f��'rr� the banklacrc, MAYOR RABE RECEIVES GRANT AWARD FOR HAWKS RIDGE PROJECT The City of Fairfax received two grants from South Slope Cooperative and Iowa Net- work Services, Inc. (INS). We received $1,000 for the Hawks Ridge Park Project and $1,500 for the Fairfax Public Library. For several years, Iowa Network. Services and South Slope have offered a charity grant program available to any non-profit organization located in the South Slope service area. Grant applications are available at ww ,dsouth1ppp,corn. INS awards range from$200 or $1,000 and then are snatched by South Slope. Grants are awarded quarterly. CITY OF FAIRFAX NOTICE OF PUBLIC HEARING VARIANCE APPLICATION TO WHOM IT MAY CONCERN: You are hereby notified that a Public Hearing will be held before the Board of Adjustment upon the ap- plication of Alan and Catherine Soukup, owners of the following described property: 203 Church Street, in Fairfax, Iowa, more particularly known as: All Lot 6 and West 34 Feet Lot 7, Irregular Survey of the NW1/4 NI I/4 Section 16-82-8,Linn County, Iowa. They are seeking a variance to add a 24' x 24' addition to an existing detached garage in an 9 RS Dis- trict. The current garage is non-conforming because it sits 7 feet from the westerly property line and the minimum side yard set-back requirement is 8 feet; and it sits 4.5 feet from the rear lot line and the mini- mum rear yard set-back requirement is 10 feet. Alan and Catherine Soukup are asking for a variance to be able to construct this addition on a non,- conforming on-conforming structure and to have the new addition continue the westerly wall's placement, putting it 7 feet from the side property line,which requires a one foot variance of the 8 foot requirement. The writ- ten request is on file and may be reviewed at Fairfax City Hall, The said hearing will be held at Fairfax City Hall, at, 525 Vanderbilt Street, on the l 11" day, of October, 2011, at 6:00 PM or soon thereafter, at which time and place you may appear and be heard in regard to said application. SOUTH SLOPE COOPERATIVE'S FIBER OPTIC PROJECT South Slope Cooperative Communications Company is preparing to install Fiber to the Home (FTTH) in the Fairfax area_ The fiber optic technology is the most advanced available and will replace copper telephone wire at no cost to you. You may have already had a South Slope representative knock on your door to see if you wanted to be included in this upgrade. Even if you are not a current South Slope customer, you can have the fiber ran now with no cost to you. If you decide to add it later, there will be a cost. South Slope contractors will begin construction in mid-October. Shortly thereafter, crews will arrive to splice the fiber and appointments will be made to convert homes and busi- nesses to fiber during the winter months. Finally, South Slope will send crews back out in early spring to convert individual homes and make sure all yard cleanup is satisfactory. If you have any questions or would like to discuss the fiber conversion process further, please call South Slope at 319-62 -2211 and ask for Mark Ditch. CITY NEWS QUICKIES • SNOWBUWS -be sure to contract the city clerk's office before you leave. We have a form for you to !rill out and choose billing options. • DO NOT put leaves in the street. They clog the storm water system. Also, sometimes children play in leaf piles. We don't want them playing in the street. 0 The City maintenance department has recently found sportsitems left on city property. While the areas can be used for this fun,please take all of your sports items with you. It could injure someone if the City equipment goes over thein, as well as ruining your sports items. Be sure to keep your animals on your property and under your control. No one wants messes in their yard from a neighbor's animal. If you will be moving, contact the city clerk's office. We need to know your forwarding address and.when you will be moving. STAY IN CONTACT WITH YOUR LOCAL GOVERNMENT If you haven't already, be sure to visit our website at: www.faiifaxia.com . There is a lot of community information located there. You can read minutes, read this newsletter, find out information about our parks or boards, download a form, and many other things. If you have suggestions or questions about your city services, please feel free to send us an email at: frtirfrtx@southslope.net. Your ideas will be forwarded to the appropriate staff or elected official. Nov-07 NOTICE OFPUBLIC HEARING mrmmu.Ci AMENDMENT OF CURRENT CITY BUDGET The City Council of Fairfax in Cmumty' |mwe will meet at 525 VanderbW Street in Fairfax Iowa at on October 11, 2011 Joxthe purpose ofamend ingthe current budget ofthe city for the fiuue|year end|ngJune3O. 2012 bychanging ootimmtesofrevenue and expenditure appropriations inthe following functions for the reasons given. AddiUonu|detail iuavailable m1the city clerWooffioeshowing revenues and expenditures byfund type and byactivity. Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Taxes Le�4�on Propeq 1 525 864 525864 Not Current Propert _525 864 _y Taxes 3 0 Delinquent Properly Taxes 4 0 Other City Taxes 6 265,695 9912gq 285,695 Licenses&Permits 7 35,000 35,000 Use of Money and Property 8 32,000 32,000 Intergowmmental 9 321,832 500,000 821,832 Charges fbr SeNces 10 662,350 662,350 Special Assessments 11 0 Miscallanews 12 25,0 6,500 31,500 Other Financing Sources 13 1,827,792 5,568,200 7,395,992 Total Revenues and other Sources 14 4,155,533 6,094,700 10,250,233 Public Safety 15 261,121 261,121:: Public Works 15 357,500 760, 1,117,500 Health and Socia]Serm.ces 17 Cultwe and Recreation 18 493,943 3,075,000 3,568,943 Community and Economic DeWopment 19 10,000 10,000 General Government 20 199,800 199,800 Debt SeNoe 21 723,624 28,200 751,824 Capital Projects 22 0 Total Government ActNties Expenditures 23 2,045,988 3,863,200 5,909,188 Business Type/Enterladges 24 1,021,450 -65,000 956,450 Total Gov Activities&ausinm Expenditures 25 3,0671438 3,798,200 6,865,638 Transfers Out 28 1,28�7792 2,798,200 4,085,992 ITotal ExpendituredTransfers Out 27 4,355,230 6,596,400 10, 5 30 Excess Revenues other sources Over (Under)Expendituresffransfers Out Fiscal Year 28 199,697 -501,700 -701,397 Confinuin Appropriation 291 NA 0 �Beginning Fund Balance July I 3DI 1,313,459 304,838 1,618,297 Balance June 30 311 1,113,7621 -196,8621 916,900 increases or decreases in revenue estimates, ho8 available oo� Increases in revenue are from higher than anticipated: receipts of Local Option Sales Taxes, grant receipts, donations, debt issued, and transfers in. Increases|nexpenditures are due to: avwatermain project, apark project, a trail project, drainage projects, sewer line improvement, new debt iSSUe payment, and transfers out. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase 1n expenditures set out above W||hemet from the increased non-property tax revenues and cash balances not budgeted orconsidered inthis current budget. This will provide for abalanced budget. Cynthia Stimson City oewvFinance Officer Name ---- - GOLF CART ORDINANCE ADOPTED The City Council of.Fairfax adopted an ordinance allow- ing and regulating the use of golf carts on city streets during their city council meeting on September 13. This ordinance has been posted and is now in effect. Following is one section from the ordinance. You may view the entire ordinance online or stop by the city clerk's office for a full copy. If you are interested in using a golf cart on the city streets, read all of the regulations and come to the city clerk's office to fill.out the paperwork. 82.06 PERMITS AND PERMIT HOLDERS. No person shall operate a golf cart on any pub- lie roadway, street, or highway within the City of Fairfax for any purpose unless the operator possesses a City of Fairfax permit to operate a golf cart issued by the City Clerk's office. 1. An application for a permit shall be made on a form supplied by the City of Fairfax. 2. The application shall contain the date of application, name and address of the applicant, name and address of the golf cart owner,the make,model, year, and serial number of the golf cart. 3. The applicant shall provide a valid driver's license issued by the Iowa Department of 'transportation and be eighteen(l 8)years of age or older on the date of issuance. 4. The applicant shall provide an owner's policy of liability insurance which is issued by an insurance carrier authorized to do business in Iowa to or for the benefit of the person named in the policy as insured and insuring the person named as insured and any person using the golf cart with the express or implied permission of the named insured against loss from liability imposed by law for damages arising out of the ownership, maintenance, or use of an insured golf cart in the amounts not less than the minimum limits specified for motor vehicles in Section 321,A.21 of the Iowa Code. 5. The annual cost for such a permit is thirty dollars ($30,00) and is payable at the time the permit is granted. This annual cost will not be pro-rated if the permit is purchased during;the year. 6. Permits are valid for no more than one year and run from.January 1 --December 31. 7. Permit holders will be issued a permit number and will purchase reflective numbers which are a minimum of three inches (3") in height and affix these numbers on the rear fender or similar component. 8. Permits may be suspended or revoked upon finding evidence that the permit holder has violated the conditions of the permit or has abused the privilege of being a permit holder. There will be no refund of the permit cost. 9. The permit requirement will be waived for golf carts used by officials, workers, and volunteers of the USA Days Celebration. LIBRARY BOARD OF TRUSTEES VACANCY The Fairfax Library Board of Trustees has a vacancy. This position is appointed by the Mayor. This position's terra expires July 1, 2016. The Library Board of Trustees is a nine member voluntary board that snakes decisions concerning the Fairfax Public Library. The Board meets monthly, on the first Tuesday evening of each month. In 2009, the State of Iowa passed Bill 14F243, which requires all governmental appointed boards, commissions and committees established by the Code of Iowa to be gender balanced by January 1, 2012. There are currently seven women and one man serving on the Library Board of Trustees. So, in an effort to get the Fairfax Library Board of Trustees closer to gen- der balanced, the City hopes to find a man willing to serve in this voluntary position. If, after a three month good faith effort period, the City of Fairfax sloes not find a qualified male appli- cant, Mayor Rabe can appoint any qualified applicant regardless of gender. If you are interested in being considered for this position,please contact the city clerk's of- fice as soon as possible. The City of Fairfax thanks Anthony Nederhoff for previously serving in this position. Library Board Minutes September 6, 2011 Board members present: Linda Balog,Kelly Giese, Bernie Kleppe, Mary Rita Meyers,Dot Pospis- ehil,Linda Prybl,and Jim Stallman. Board members excused: Brenda Haendler. Staff present; Cathy Bayne and Beth Wilz Pospischil called the meeting, to order at 7:00 PM. Meyers made a motion to accept the minutes, Prybl seconded. Motion carried, 7-0. The board reviewed budget reports and current bills. Kleppe made a motion to approve the bills, seconded by Giese. Motion carried, 7-0. The board reviewed circulation and statistics reports. Stallman discussed the current budget. if the librarian's estimates are correct for hours worked,the library will need to cut current expenses to stay within budget. The board reviewed quotes for the computer maintenance service. Stallman made a motion to hire Nick Trenary, seconded by Prybl. Motion carried,7-0. The librarian will research pest control companies and the services provided. She will present this information at the next meeting. The summer reading program was well attended.. 106 school aged children read 11.90 hours and 14 teelas read.616 hours. The library board would like to thank Fairfax State Savings Bank, Guaranty Bank and "frust, The Dairy Queen, + STC, Waln Repair and Collision Center, and The Star Bar and Grill for providing prizes to these readers. A check for community room usage was inadvertently cashed. Balog made a motion to repay this person, seconded by Prybl. Motion carried, 7-0. South Slope presented The Fairfax Library with a $1,500 grant. Balog made motion to authorize Cathy to use this money to update computers, buy a fax machine and possibly a new flat screen monitor. Kleppe seconded the motion. Motion carried, 7-0. Kleppe made motion to hire the recent applicant for three hours on Saturday mornings with a re- view pending in three months. Meyers seconded the motion. Motion carried, 7-0. A suggestion was made to develop a memorial book which would list all memorial donations to-the library. Prybl made a motion to adjourn the rneeting at 8:.34 PM. Meyers seconded and motion carried 7-0. Respectfully submitted. Beth Wilz Mary Rita Meyers Dot Pospischil FA FAQ NEWS Library Contact Information: 313 Vanderbilt Street, PO Box 187 Fairfax IA 52228 Phone: (319} 846-2994 Fax: (319) 846-2889 E-mail: fqirfix2@southslope.net Library Hours: Mon.,Tues., & Thurs.: Noon- 7:00 PM Wed.: 10:00 AM- 7:00 PM Friday: Noon- 6:00 PM Saturday: 9:00 AM -Noon Story Time: Wednesday: 10:30 AM October Calendar 4ffi Library Board Meeting 7:00 PM 7th Red Cedar Chamber Concert 7:00 PM 201s Parks and Beautification Meeting 7:00 PM 21"Adult Crafts at the Library 6:00 PM-12:00 AM "Please Reglster'i"�` 25h Story Time Halloween.Party 6:00 PM sc"Please Register 31 Library Closing at 5:00 PM AR November Calendar lst Library Board Meeting 7:00 PM CHAMBER 8th Election Day Polls Open 7:00 AM-9:00 PM r r 17'h Parks and Beautification Meeting 7:00 PMJ 1 22"'Story Time Thanksgiving Party 6:00 PM 20 Library Closed for Thanksgiving The Fairfax Public Library is very excited to host the Red Cedar Chamber Concert on Friday, October 7 at 7:00 NEWMOVIES , f ` �1 k` PM. We are turning our community room. into a parlor. ;1 a We asking the public to coxae aril do some of the typical New DVDs: G� old parlor activities while listening to a free performance of Battle: Los Angeles, Crazy live parlor music. Bring your needle work or a book, work Heart, The List, Dora's En- on a puzzle, or play a board game while enjoying the show. chanted Forest Adventure, The concert is part of the Rural Outreach Series. The Barbie Princess Charm theme for music of the concert is "Circle the Wagons" School, The Hitman, The named after the new work they will be performing which Dog Who Saved Halloween, Alien 3, A Time was written by a 24-pear old Iowa composer, Michael to Kill, Glee Complete Season One Gilbertson, who is also a Julliard graduate. Michael said, New DVDs and Btu-Rays: "I've always wanted to write a cowboy tune'" He loved Mars Needs Moms, Thor, X-Men First Class, the music of the Magnificent Seven. The concert will con- Spooky Buddies, Bridesmaids, Dxbo sist of John Dowdall on guitar, Jan Boland playing flute, New Blu_Rays: and Carey Bostian on the cello. Sucker Punch, Your Highness, Role Model, We shall have wonderful refreshments prepared by 100 Feet, Dark Knight, The 5th Quartet Vernon Cerveny to round out this evening. The Fairfax Public Library is pleased to intro- duce a new face to the library. Joel Barnhart is now covering the Saturday morning shift at the library. Please stop in and meet Joel. �t ' I 1� Check out the Fairfax Public w.sMullorstacls.cam 53229724 Library website and online catalogs stol"ffl in and Check ! http://www.fairfax.lib.ia.us/ CONGRESSMAN DAVE LOEBSACK'S REPRESENTATIVE'S OFFICE HOURS Congressman Dave Loebsack will have a member of his staff in Linn County for open office hours. Constituents are urged to come in to discuss con- cerns and issues. If you are unable to attend these office hours, but have a con- cern to share with the Congressman, please call their district office toll-free at I­ 866-914-4692. Tuesdg3y Oct. It: Fairfax City Hall, 525 Vanderbilt St., 10:00 - 11:00 AM Ely City Hall, 1570 Rowley St., 1:00 - 2:00 PM Mt. Vernon City Hall, 213 1" St. W, 3:00 - 4:00 PM Wed., Oct. 12: Center Point City Hall, 200 Franklin St., 2:00 - 3:00 PM Central City City Hall, 137 4thSt., 3:30 - 4:30 PM Wed., Oct. 19: Marion City Hall, 10:30 - 11:30 AM Hiawatha City Hall, 12 - 1:00 PM City of Fairfax PRSRT STD PO Box 337 USPOSTAGE Fairfax, 1A 52228 PAID FAIRFAX, IA Phone:319-846-2204 PERMI"I'NO.6 fairfax@southslope.net www.fairfaxia.com ECRWSS Postal Customer Fairfax, IA 52228