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Home My WebLink AboutDecember Newsletter 2012 i o r P City of Fairfax— December 2012 "Home Sweet Home" FAIRFAX FACTS Thank You to our 2012 Welcome Packet Partners! Acoustics by Washburn Kittens Little Paws Child Care ' GARBAGE COLLECTION DATES SHIFTED Diamond Limousine Moods Salon & Spa • . Due to the holidays, two garbage collection dates have been shifted Eastern Iowa Carpet Care Professional Plumbing Wednesday, December 26, 2012 Fairfax State Savings Bank Sankot's Garage and . . Wednesday, January 2, 2013 Guaranty Bank & Trust Waln Repair & Collision Center - � South Slope Cooperative Communications Company will be the dates for the City of Fairfax garbage collection. The City would like to thank all of the businesses and organizations that sup- ported our New Resident Welcome Packet program in 2012. This program helps ' to welcome new residents to Fairfax, our "Home Sweet Home". Area businesses and organizations are encouraged to participate next year. A 2013 enrollment ''= '' Annuaig g I I y form is included In this issue. . . . .- 01idavD ecoratlng Get out all those boxes marked Christmas decorations! The City of Fairfax is City of Fairfax sponsoring the 9th Annual Holiday Decorating Contest. This is the time to make PO Box 337 PRSRT STD US POSTAGE your decorating plans. Fairfax, IA 52228 � � � � Here are some of the contest Hiles: PAID � - . Homes within the City of Fairfax are eligible, excluding city employees and FAIRFAX, IA officials and the 2011 1 st place winner Phone: 3souths open PERMIT NO.6 Displays need to be lighted from December 3 -December 25, from 6-9 PM fairfax�a)southslope.net • g www.fa rfaxia.com . Entries will be nominated by residents of Fairfax Prizes: 1st Place - $100, 2nd Place - $50, 3rd Place - $25 r--------------------------------------, HOLIDAY DECORATING CONTEST NOMINATION FORM ECRWSS I NOMINEE'S ADDRESS Postal Customer I Deadline for submission of your nomination is Monday,December 17,2012 Fairfax, IA 52228I The address of the home is required. It is not necessaiv to include the homeo��ner's name. I I You can mail the nomination form to: City of Fairfax,PO Box 337,Fairfax,IA 52228 or put it in the drop box at city hall on or before the deadline. You can also email your nomi- nation to: fairfax(a,southslope.net I I II L------------------------------------- FAIRFAX PUBLIC LIBRARY NEWS RECOLLECTIONS OF THE PAST Library Contact Information: 313 Vanderbilt Street, PO Box 187, Fairfax IA 52228 Phone: (3 19) 846-2994 Fax: (3 19) 846-2889 E-mail: fairfax2 �,southslope.net Library Hours: Mon., Tues., & Thurs.: Noon- 7:00 PM Wed.: 10:00 AM - 7:00 PM Friday: Noon- 6:00 PM Saturday: 9:00 AM - Noon Story Time: Wednesday: 10:30 AM F a December Calendar b od 4th Library Board Meeting 7 PM a . 17th Christmas Party 6PM-RSVP .["� ]fix, 24th Christmas Eve - Libra CLOSED 25th Christmas Day_Library CLOSED Ned;..._ 6th N 2 o Story Time �� " 31st New Year's Eve - Library Closes at 4 PM r Y 6 January Calendar 2 dNo Ston Time Th Fairfax Public Library has teamed up with the St. 8th Librar<T Board Meeting 7 PM(tentative) Clair Lodge No. 164 to have anon-perishable food drive for the local county food pantries. Please bring NEW MOVIES non-perishable food items to the Library now until De- 1%%%f- cember 14. New DVDs and Blu-Rays: The Library is offering a fine amnesty for the first Abraham Lincoln Vampire two weeks of December. For each non-perishable food 3, Hunter Brave Seeking a Friend item you donate at the library, we will reduce your fine .` for the End of the World �- by one dollar. This is only for fines, not for missing or a Magic Mike Secret of the a dama ed materials. aif� N� Wings, An Elf s Story, A Please helpthose who are in need this holiday season Y l Christmas Story 2 The by donating along with coming to the library. Please Campaign Christmas with feel free to donate even if you don't have fines! All the Chipmunks The Watch items will be greatly appreciated by the food pantries. Arthur Christmas Santa Paws 2, The Dictator, The Amazing Spider Man, Disney's Prep & Landing, The Children Christmas Party is Scheduled and Prep & Landing Naughty vs. Nice for December 17t" at 6pm. Register to bring BluRay: your children to the library to make The Invasion, Breaking Dawn Part 1 ornaments, decorate cookies and DVD: enjoy some holiday cheer. ` .1 Dexter Season 4, Lost Season 4, Little House on FO U R FAIRFAX 9VG �� the Prairie Season 1, True Blood the Complete _ �' First Season, How I Met Your Mother Season 3, ��. South Park The Complete First Season, Tyler Per- ry Volume 1 Episodes 8-14 and Episodes 15-20 Story Time Schedule: This picture is from the St. Patrick's School Christmas program in the Check out the Fairfax Public December 5: National Cookie Day church hall. We aren't sure of the year, but is would probably be in the Library website and online catalog! December 12: poinsettia Day /lib f i f // http: www. arax. .ia.us mid 19506. December 19: Christmas Pictured left to right are: Nancy Neuhaus (Koestner), Judy Hall (Sigwarth), Aleida Barta (Anderson), and Mary Rita Stallman (Meyers). Thank you to Nancy Neuhaus (Koestner) for letting us use this picture. V.F.C. i MAYOR'S MINUTE BY Jason Rabe { Even though it doesn't look like it yet, winter is definitely here. There are manyt issues to remember concerning snow. Be sure to drive and walk carefully. Slick condi- Another year has flown by. Hopefully everyone had a great Thanksgiving and will enjoy the upcoming tions are beyond our control and can set in very fast. If you don't have to be out during a Christmas, New Years, and other holidays with friends and family. I have a special present on the way in the storm, please stay in and stay safe. The City crew goes out to work on the streets when form of a third child due this month - we are really excited about baby boy Rabe! There were several great the snow accumulation reaches two inches, is blowing Or drifting to affect traffic, Or there events in our community in the last month hosted by the Fairfax American Legion, the Forester Lunch at St. are icy conditions, needing sanding. Pats, and the spaghetti lunch put on by the Fairfax Youth Sports Association. These are great opportunities to show support for our communit and et together with one another. Remove all vehicles from the street parking areas during a winter storm. Dont PP y y g g place them back on the street until the snow has stopped and the street has been plowed. At city hall we are nearly half way through our 12-13 fiscal year. It is now already time to start the budget- ing process for our 13-14 fiscal year. The city is in a great position financially, and thanks to borrowing rates The snow plows are much more effective when they can pass through the street easily continued downward spiral, we have been able to refinance previous debt at continually lower rates. We antic- and straight along the side of the road. Vehicles on the street must be moved every 24 ipate this spring being able to refinance additional borrowings into the 1-2% interest rate range! Over the last 3 hours, regardless of weather conditions. The use of ATVs on roadways and sidewalks is years we have used conservative projections for our financial and project planning, and the latest report we re- prohibited. ceived from our bonding company shows over double the growth rate than what we used for planning purpos- It is the responsibility Of the abutting property Owners to remove snow, ice, and ac- es! We will have a busy winter planning for upcoming projects and improvements that need to be made in our town. My goal is to continue our solid financial footing while improving our town and making it an attractive cumulations promptly from sidewalks. If a property owner does not remove snow, ice or place to live. accumulations within a reasonable time, the City may do so and assess the costs against Two other exciting projects that have been undertaken or we would like to undertake are on the technology the property owner for collection in the same manner as a property tax. Be kind to walk- side. The first, as I have written earlier, is our GIS system. This basically is a detailed infrastructure and asset ers and help make their pathway clear. Snow from private driveways and sidewalks must management tool that maps all of our water, sewer, and storm sewer utilizing GPS. The finished product is be placed onto private property. It is not safe to plow or blow the snow onto an open very similar to a Google Earth or Maps with our infrastructure detail layered over it. It also allows us to better road. It does make the travel conditions on the road worse and can damage city equip- keep track of maintenance or issues with the infrastructure for planning and replacement purposes. This sys- ment and vehicles. tem is virtually done and is ready for implementation. The second piece of technology we are looking into is a scanning system to scan in all of our meeting minutes, ordinances, building permits, etc. We have boxes upon The snow plows deposit the snow along the side of the road. This means that you boxes of this from the decades upon decades of our existence. Essentially this system will allow us to more will have snow placed in the area of your driveway, mailbox, and sidewalk. The post of- securely keep the information, allow us to keyword search information, and make it easily retrievable. Both of fice will not deliver your mail unless the driver can access the mailbox. The City may these pieces help us become more efficient, are great to undertake now before continued growth happens, and make multiple passes to keep the street area clear. This may require you to clean these will be powerful tools for us to use going forward. areas more than once for each storm. There is no way to avoid this snow placement. Have a great end to your 2012 and I look forward to 2013! When you remove the snow, do not place it back in the street or on someone else's prop- erty. You are liable for the snow at the front of your property. Make sure there is proper visibility for vehicles on the street and pulling out onto the street. Please be sure to tell your children to stay away from the snow plows. These are HELP NAME THE NEW PARK large pieces of equipment and visibility is sometimes hard. No one wants a child injured. Children should not be allowed to play in the snow in the area between the sidewalk and FThey of Fairfax needs to name the new community park and athletic com- plexthe curb; and certainly not in the street. There have been reported deaths in other com- located off of Linn Street. We will be accepting suggestions from residents munities when the snow plows pass, they can cave the snow in and bury children in forts. until December 31, 2012. If you wish to submit a suggestion, please call the city Thank you for your help with these snow issues. clerk's office at 319-846-2204, email it to: fairfax crsouthslope.net , or write it down and place it in a drop box at city hall. City of Fairfax 2013 Welcome Packet Enrollment Form The City of Fairfax Please return this form to ensure accurate information in our Area Business Listing. �"�" �" ,�" Mail the completed form to: City of Fairfax, PO Box 337, Fairfax, IA, 52228. R° �ffiCesLLL be CLbselti on If you are choosing to participate at a level with a fee, please enclose the fee with this form. Accepted forms payment ment are checks able to Cit of Fairfax or cash. M�� Y > aPY Y OWDAY, D BCEM B BR 24, 2 0I Z Level 2-4 participants: please supply 25-50 literature/promotional items, depending on participation level. Level 4: Welcome Packet Partner $200 annual fee and You provide Promotional Items and Literature Please email your company logo in electronic format to fairfaxdepclerk�,southslope.net as soon as possible, so that we may order the new Welcome ��,1 BSD.�IYj D BCB�VL B BR 25, 2 012 Packet bags. o Level 3: $100 annual fee: You provide Promotional Items and Literature for the Level 2: $50 annual fee: You provide Literature Level 1: No Charge: You will be included in the Area Business listing Christmas 3--Lrolida Please complete the following, and indicate the best way to contact you: Name of Business or Organization 'We wish you ajoyous holiday season. Contact Person(s) Address PO Box City State Zip Phone Cell Phone Fax Email Website Information about your business (use an additional sheet if you need more room) Guaranty . Bank For your kine[ of life. MEMBER FDIC OUR of � ;��r What information should appear in our Area Business Listing? Please check one: 411HOLIDAY HOURS • �� ';'.�� Monday, December 24 Same as above Information listed below (use an additional sheet if needed) 9am-Noon Tuesday December 25 Closed Monday, December 31 9am-Noon Tuesday, January 1 • Closed • Fairfax Office 300 80th St Ct 319-896-6190 Ill j; www.Guaranty-Bank.com FAIRFAX FIRE AND RESCUE PROUDLYO . D AND SURROUNDING FAIRFAX 2013 WELCOME PACKET PROGRAM Enrollment applications are now being accepted for the Fairfax 2013 Welcome Packet Program. Wel- It's officially the holiday season! First, before Nve get into all of our safety tips, Nve Nvould like to thank Con- Stockton Packets are distributed when new residents come to City Hall to sign up for utility service. & Jeff Pottebaum for their service on the fire department. Cony started in 1989 and has just retired from the depart- comeA Welcome Packet consists of an insulated bag imprinted with logos of the partner level businesses. In- ment. Jeff started in 1997 and has also retired from the department. Your service is greatly appreciated by all of those you have Nvorked side by side Nvith and also by all of the people you have helped through your years of service! side each bag is an area business listing a folder containing helpful information for someone new to the area There are over 8,000 people that visit hospital emergency rooms each holiday season for injuries involving cuts, electric and literature, brochures, business cards and promotional items provided by the participating businesses and shocks, or falls that are related to decorations in their homes. I hope you have some time to read over the tips below to be organizations. The city has distributed 179 Welcome Packets to new residents since the program began in sure your family, home, and anyone who visits your home has a safe holiday! 2011. Tree Tips Four levels of participation are available. Please choose the level that suits the needs of your business or * When shopping for trees (artificial), be sure the label says fire resistant. If a fire Nvould start in your home, fire resistant organization, fill out the Enrollment Form, and return it with payment (payment is required for levels 2-4 on- trees are much easily extinguished if caught on fire. ly) to: City of Fairfax, PO Box 337, Fairfax, IA, 52228. Accepted forms of payment are checks, payable to * Live trees should be checked for freshness, so they do not dry so quickly. Fresh trees have needles not easily pulled City of Fairfax, or cash. from the branches, needles don't break, and the trunk may have a sticky feel to it. Fresh trees are less likely to catch fire as quickly if a fire Nvould ignite in your home. To keep your tree alive longer, cut a few inches off the trunk to ex- Level 4: Welcome Packet Partner $200 annual fee pose the fresh Nvood so it can absorb Nvater more easily. * Set up your tree away from fireplaces, space heaters, radiators, and especially candles. It is also smart to place your tree away from high traffic areas. Your company logo will be printed on the Welcome Packet bags * Keep small and/or breakable ornaments away from small children and your pets. Your logo included on the Partners Logo Page in the Area Business Listing Light Tips Half-page listing in the Partner Pages section of the Area Business Listing * Check all light strands for cracked sockets, shoNving Nvires, and frayed strands. Dispose of any that are not in good Promotional Item you provide included in the Welcome Packet bags shape. Literature you provide (brochure, coupon, business card, etc.)included in the Welcome Packet bags * Do not overload your sockets or outlets. Use a maximum of three standard sized sets of lights for a single extension One Welcome Packet Partner will be featured each month in the Fairfax Facts Newsletter cord. The Partner Feature is equal to a half-page newsletter advertisement, a$50 value. * Make sure your outside lights are certified for outdoor use. Your business included in the Area Business Listing * Use ground fault circuit interrupters (GFCI)for outdoor lights to prevent shocks. * Turn lights off when you are not home or going to bed to be sure you eliminate the risk of fire when you are sleeping or Level 3: $100 annual fee not around. Visitors/Visiting Tips Clean up after a party immediately if pets or children are around. This Nvill reduce the risk of a child or pet getting into Promotional Item you provide included in the Welcome Packet bags an�thing they can choke on, get injured Nvith, or drink that is not safe. Literature you provide (brochure, coupon, business card, etc.)included in the Welcome Packet bags * The Poison Hotline phone number is 800-222-1222. Keep this handy if you do have little children to be sure if some- Your business included in the Area Business Listing thing is ingested you can get help immediately. Another suggestion is to keep this along Nvith 911 laminated on your refrigerator and in your Nvallet. Level 2: $50 annual fee * Keep hot foods away from edges where they could fall and injure you or a child or pet nearby. * Food that needs to be thaNved should not be on a countertop for thaN ing, but rather in a refrigerator. Also, any food that Literature you provide (brochure, coupon, business card, etc.)included in the Welcome Packet bags needs to be refrigerated should not be left out for longer than 2 hours. Your business included in the Area Business Listing * If you are drinking,make sure you have a designated driver. There are SO many people traveling around this time of year. The last thing Nve Nvant to see is an accident due to drinking. Level 1: No Charge Jamie Meyers Your business included in the Area Business Listing If you have questions about the Welcome Packet program, please contact the city clerk's office by phone CHRISTMAS TREE PICKUP (3 19) 846-2204, or send an email to fairfaxdepclerk@southslope.net or fairfax�,southslope.net. Johnson County Refuse will be doing one Christmas tree pickup this year. The date is: • Monday, January 7, 2013 Trees must be placed at your curb by 7:00 AM, be real trees, and have all of the decorations and stands removed. Flocked trees have to go with your regular garbage, but they do not require an extra tag. CITY COUNCIL MINUTES NOVEMBER 13, 2012 �II illl � VIII IL. n A report concerning Phase II Water Main Project costs was reviewed, as well as one concerning Phase III um �uul �uoiol�l and the Park Project. Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2012-83, A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, Wishing all our furry friends and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-83 duly adopt- ed. Motioned by Beer, seconded by Otto to approve the claims dated November 13, 2012. Ayes: Beer, and their families a happy Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Discussion was held regarding the meeting on December 5"' about the Fairfax Post Office, status of the nuisance notices, the Lions Club meeting, the fiber optics upgrade, and moving the electrical line at the new and safe holidaseason! park. y Motioned by Magers, seconded by Otto to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Clinic Wainwright. Nays: None. Motion carried. Creek ree V t anal y 11111 Mayor Rabe adjourned the meeting at 9:25 PM. 135 80th Fairfax, la Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson 319-846-2330 Disclaimer: The foregoing minutes are not official until approved by the City Council. wlllU ITEMS FOR SALE ...�IuVlllllll ��lllllluull,.. '"�"liiii � IIIIIIIIIIVuiiuulll ,... The City of Fairfax will be accepting sealed bids at the city clerk's office at 525 Vanderbilt Street for the following items until PM on Thursday, January 3, 2013 7he City of Fairfax 1980 Case 580 Super E - 80" loader bucket/forks,3-point hitch, 540 RPM PTO, no back- hoe, 4-wheel drive, cab with heat, lights, Cummins engine, 4645 hours (if the meter is offices will be cibse " on workin new bats ring 2012 and we have full service manual for the tractor g)� spring PUESDA19901 /� JANUARY1, 2013 Ford L7000 Truck - plow, blown diesel motor, dump bed, and front dump sander Y, box. for the Land Pride Mower - rear discharge grooming mower, FDR3590 3-point hitch. Newwyear .91-TLottdayp Hark the item on the outside of the envelope. One bid one item in each envelop e. Include your contact information. 'We wish you all the best for the new year. The City reserves the right to refuse any or all bids. 2 CITY COUNCIL MINUTES NOVEMBER 13, 2012 �� UGLY SWEATER Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2012-76 A RESOLUTION CONTEST ACCEPTING THE FAIRFAX BUILDING IMPROVEMENT PROJECT. Roll call vote: Ayes: Beer, oqoo th Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLD- TION 2012-76 duly adopted. ' ` SATURDAY DEC. 22nd - 8PM BAR Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2012-77, A RESOLUTION TO ' OR �' APPROVE PARTIAL PAYMENT #7 - FINAL FROM SEYDEL CONSTRUCTION INC. FOR THE $100 CASH PRIZE FAIRFAX BUILDING IMPROVEMENT PROJECT. Roll call vote. Ayes. Beer Frieder Otto, Mag- ers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-77 duly �' (y ' g y y y FAIRE TOWA % PRICE PIZZA & $12 Bottle Buckets adopted. Motioned by Otto, seconded by Beer to approve RESOLUTION NO. 2012-78, A RESOLUTION AP- p PROVING CHANGE ORDER NO. 3 — BALANCING FOR THE PHASE III WATER MAIN RE- INLN NEW YEARS EVE CELEBRATION PLACEMENT, WATER MAIN AND SANITARY SEWER SERVICE EXTENSIONS, AND GRANU- % LAR PARKING LOT IMPROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and MONDAY DEC 31st 1OPM TILL MIDNIGHT Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-78 duly adopted. PUB TRIVIA CHALLENGE�7a 10 PM - $50 CASH PRIZE Motioned by Frieden, seconded by Magers to approve RESOLUTION NO. 2012-79, CHAMPAGNE TOAST AT MIDNIGHT—PARTY FAVORS A RESOLUTION ACCEPTING THE PHASE III WATER MAIN REPLACEMENT, WATER MAIN Q AND SANITARY SEWER SERVICE EXTENSIONS, AND GRANULAR PARKING LOT IM- WEEK NIGHT SPECIALS PROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. VIII ulllpul uuuuuuuuuuuuuuuu ull IIII Mull hull II ululll lulul II ulululullull III II Motion carried. Mayor Rabe declared RESOLUTION 2012-79 duly adopted. Motioned. by Magers, seconded. by Beer to approve RESOLUTION NO. 2012-80, A RESOLUTION TO APPROVE PARTIAL PAYMENT #4 - FINAL TO DAVE SCHMITT CON- Y2 PRICE PIZZA 2 BREADED $5 WING $1.50 BEEF $4 BOMBS STRUCTION CO. INC. FOR THE PHASE III WATER MAIN REPLACEMENT, WATER MAIN $4.00 LOIN SAN D. BASKETS TACOS AND SANITARY SEWER SERVICE EXTENSIONS, AND GRANULAR PARKING LOT IM- DOMESTIC $10 $2.40 $3 JUMBO 4PC CHICKEN $8.99 PROVEMENTS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Mo- MINIS $2.75 Domestic BUSCH LT. T-BOY MAGARITAS tion carried. Mayor Rabe declared RESOLUTION 2012-80 duly adopted. Shane Wicks discussed the trail project. The IDOT has completed a pre-audit. The IDOT requires the Bottles Council to take action to accept the pre-audit findings concerning engineering fees and then to approve a Supplemental Agreement to the original Professional Services Agreement. Discussion was held about the Farmers information in the pre-audit report and what is allowed according to IDOT standards as compared to Hall and Natlolnal Hall's actual billings. Motioned by Magers, seconded by Beer to not request federal dollars for constriction engineering costs SNOWBIRDS mCompanyM and to not request Hall and Hall to lower their costs. Ayes: Wainwright, Magers, Otto, and Beer. Nays: Good quality land values remain strong! None. Abstain: Frieden. Bernie's reason for abstaining was frustration. Motion carried. Fairfax city water, sewer, and gar- Over the last five years Farmers National Company has: Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2012-81, A RESOLUTION • Sold over$1.7 billion of farmland AUTHORIZING A SUPPLEMENTAL AGREEMENT TO THE PROFESSIONAL SERVICES bage customers who will be away . Sold 3,000 farms (850 at auction) AGREEMENT FOR THE FAIRFAX TRAIL PROJECT ALONG HIGHWAY 151 FROM PRAIRIE from home for an extended period of AVENUE TO EAST CEMETERY ROAD. Roll call vote: Ayes: Beer, Otto, Magers, and Wainwright. • $120 million in current listings time may want to fill out a City of Nays: None. Abstain: Frieden. Bernie's reason for abstaining was frustration. Motion carried. Mayor If you are considering buying or selling land, call your Rabe declared RESOLUTION 2012-81 duly adopted. Fairfax Temporary Service Change eastern Iowa real estate sales specialist today to Shane Wicks discussed possible sanitary sewer service extensions. The areas covered and the costs for Request form to tape advantage of discuss all of your real estate needs! each option was discussed. alternative service and billing op- Cynthia Stimson discussed a document management software system. A proposal from Advanced Sys- temsDennis was reviewed. This is to be included if possible, in the budget for the next fiscal year. A art-time em- tions. For more information lease P g Y P p 1 'irk Fairfax,Iowa ployee is to be budgeted to do the scanning. contact the city clerk' office at 319- rOffice/Fax:(319)845-5096 �` Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2012-82, A RESOLUTION Cell: 319 846_224 Or Send an email t0: � I )270-1010 DRahe FarmersNational com AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF DEBT INTEREST AND FEES DUE DECEMBER 1, 2012. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. fairfaxdepclerkAsouthslope.net Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-82 duly adopted. • CITY COUNCIL MINUTES NOVEMBER 13, 2012 REGULAR CITY COUNCIL MEETING m NOVEMBER 13, 2012 x xv ' The regular meeting of the Fairfax City Council was held Tuesday, November 13, 2012, at Fairfax City Hall. �= Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, Marc Magers and Marianne Wainwright. Other city staff present: Cynthia Stimson and Dave Yanecek. ""�� Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Beer to approve the city council minutes from October 9 and 25, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. 7 *000 P M M In d ayMotioned by Beer, seconded by Magers to place on file the Planning and Zoning Commission minutes dated 1 October 16, 2012, the Library Board of Trustees minutes dated October 2, 2012, and the Parks and Beautifica- tion minutes dated September 20, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. ,.,� �� 7, 2013 Linn County Deputy Sheriff Egli presented the list of calls. The Council thanked him for the recent, stepped- Januup enforcement and visibility on the local streets. The Library Board of Trustees is meeting at this same time, so no library report was given. Marc Magers reminded everyone to check the batteries in their alarms. Guaranty Bank Dave Yanecek stated they have been getting ready for winter, the new building has been started, the decora- tions will be up soon, that they will be moving some of the banners to other poles, and that the red dump trick is getting old. � � John Berns presented information about the Parks and Beautification Committee's plans to add a basketball court to Hawks Ridge Park. Discussion was held about the estimated cost and placement of the court. Motioned by Magers, seconded by Frieden to approve the financial reports as submitted. Ayes: Beer, Fairfax Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. ra x I w Marc Magers asked about a hole at the front of the drive at the fire station. This will be viewed to determine the cause and what repair is needed. Mark Perington, of Snyder and Associates, was present to discuss a study they are doing for proposed IDOT Everyone 1 welcome who has interest questions about u work on Highway 151. The culvert is scheduled for constriction in 2015 and the two bridges for constriction in 2016. They are to be designed for 40-50 years of use. Detour, business, and fire protection impacts were dis- forming a Lions l b in Fairfax. cussed. The Council suggested Snyder and Associates contact the City of Walford for input for the study. Traf- fic counts will be gathered. If youhave alr£?'adsigned , bring a guest an ware o came. Maggie Burger, Speer Financial, presented their 2012 TIF Report. She reviewed the report and discussed the new TIF regulations. We will be having election of officers and determining where, and Motioned by Beer, seconded by Otto to approve the new Annual TIF Report for FY2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. when to hold the meetings. Motioned by Magers, seconded by Beer to approve RESOLUTION NO. 2012-73, A RESOLUTION AC- CEPTING THE FAIRFAX PLAYGROUND PAD IN THE FAIRFAX CITY PARK AND ATHLETIC For additional information contact: FIELD COMPLEX. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-73 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2012-74, A RESOLUTION TO Terry Durham 319-310-9160 APPROVE PAY APPLICATION NO. 7 FROM DAVE SCHMITT CONSTRUCTION COMPANY, INC. FOR THE FAIRFAX CITY PARK AND ATHLETIC FIELDS COMPLEX. Roll call vote: Ayes: Beer, Email: tedurham101O@Mchsi.com Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-74 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION NO. 2012-75, A RESOLUTION TO APPROVE PAY APPLICATION NO. 6 FROM SEYDEL CONSTRUCTION COMPANY, INC. FOR THE FAIRFAX BUILDING IMPROVEMENT PROJECT. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2012-75 duly adopted. CITY COUNCIL MINUTES OCTOBER 25, 2012AC ` " SPECIAL CITY COUNCIL MEETING OCTOBER 25, 2012 'EN wk The special meeting of the Fairfax City Council was held Thursday, October 25, 2012, at Fairfax City Hall. Mayor Rabe called. the meeting to order at 6:05 PM_ Council members present: Marianne Wain- �'�` � "" "'� " ` wright, Marc Magers, Travis Otto, and JoAnn Beer. Bernie Frieden was absent. Other city staff present: ePtMr" Installationstem �c Site i�ll � Percolation let�aua Drain l�uulla �€eru inti ' 1 ,r+ i nt Found ti p&Ber a Digging*Demolition Trucking Hatilin Cynthia Stimson, Lynn Miller, and Fire Chief Sankot. Water In t llie �ili�ie � Backhoe ire Grading "ID'r+ ��ra , � 1 lean Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Otto, Magers, and Wain- ng wright. Nays: None. Absent: Frieden. Motion carried. Shane Wicks showed a ma of the Highway 151 area and a list of i ueshe prepared for consideration. Discussion was held concerning trail placement, detour routes, local access, business impact, and other is- �< sues in connection with planned work by the IDOT. The City Council's comments will be forwarded to Snyder and Associates for consideration during the study about the project. ro iuiiii iuiii Lynn Miller discussed the change order adding a handle and closer to the walls-in door on the garage u, portion of the park building. Motioned by Wainwright, seconded by Magers to approve RESOLUTION NO. 2012-71 A RESOLD- TION TO APPROVE CHANGE ORDER NO. 12 FROM SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT. Roll call vote: Ayes: Beer, Otto, Magers, and Wain- wright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2012-71 duly adopted. Shane Wicks discussed the change order for additional in-fill at the sidewalk near the building in the park project. Motioned by Wainwright, seconded by Otto to approve RESOLUTION NO. 2012-72, A RESOLD- CITY NEWS QUICKIES TION TO APPROVE CHANGE ORDER NO. 13 FROM SEYDEL CONSTRUCTION FOR THE FAIRFAX PARK BUILDING PROJECT. Roll call vote: Ayes: Beer, Otto, Magers, and Wain- Be sure to get out and view all of the pretty holiday lights in town. Vote for your favorite! 31 wright. Nays: None. Absent: Frieden. Motion carried. Mayor Rabe declared RESOLUTION 2012-72 Real Christmas tree pick-up will be on Monday, January 7, 201 . duly adopted. If you have a new telephone number or new email address, please give the city clerk's office a call at 319- Shane Wicks asked the City Council to think about and set some priorities for long term planning for the 846-2204 or send an email to fairfaxdepclerk�,southslope.net so we can update your utility account con- tact information. o sewer system. Expansion areas and current areas without city services were discussed. The next area for water main replacement was discussed. The area in the original town north of the rail- If you notice a street light not working properly, let the City or the utility company know. You may call road tracks is the area yet to complete. Mayor Rabe and staff will look at needs, financing options, and oth- the city clerk's office at 319-846-2204. er projects. Moving? Contact the city clerks office. We need to know your forwarding address and when you will be Discussion was held concerning the list of nuisance properties that was prepared by staff The steps of moving. enforcement, zoning classifications, and types of violations were discussed. The clerk is to contact the city Remember to call Iowa One Call at least 48 hours before digging. Their number is 1-800-292-8989 or attorney for guidance. you can dial 811. Lynn Miller discussed equipment that the City wants to sell. A description of each item is to be placed Do not blow snow onto the street. All snow needs to remain on your own property. in the December FACTS, asking for sealed bids to review during the January meeting. Help keep an eye on your neighborhood. Report any suspicious activity, damage, or thefts to the Linn The clerk gave an update concerning the GIS project. County Sheriff s Department. Lynn Miller asked about the shut-off procedure. The clerk is to look into getting the ability to remotely Sign up to have your bill automatically deducted from your bank account. Itis easy and free! shut off water to delinquent properties. You can make an online payment of your City of Fairfax utility bill at www.fairfaxia.com. This is a one- Marc Magers and Marianne Wainwright discussed the process to call a special city council meeting. time payment and a $3.95 convenience charge applies. You will need to know your account number and The agenda is to be finalized before council members are called. the amount due. This information can be found on your bill If you don't have your bill give us a call at Motioned by Magers, seconded b g Ayes:Otto to adjourn the meeting. A es: Beer Otto Ma and Wain- 319-846-2204 during regular office hours and we will provide the information you need. wright. Nays: None Absent: Frieden. Motion carried. If you change your home phone, cell phone, or email - please contact the city clerk's office. We need to Mayor Rabe adjourned the meeting at 7:57 PM. have current contact information on file for each utility account. Mayor Jason Rabe City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. r,�i 0 „ KNIGHTS " ARE YOU INTERESTED IN SERVING? IN 5ERY ICE 4O4 NE, IN 5E'JRVICE TO ALL, i The City of Fairfax's Library Board of Trustees The Father Thomas J. Schwinn Council 911942 has one seat currently vacant. Knights of Columbus Council Fairfax, Iowa Invites you to our 2013: This is a volunteer board which is responsible for overseeing the Community Blood Drive library. The Board meets once a month, in the evening. and All You Can Eat Pancake Breakfast If you are interested in serving, please contact the city clerk's office as soon as possible, at 319-846-2204. Saturday, January 05, 2013 8:00 am till 12:00 American Legion Hall 216 Main St. Fairfax, Iowa 52228 A good-will offering is asked to cover the cost of the breakfast. Proceeds benefit the Mississippi Valley Regional Blood Center Pace Supply Holiday Greetings from Waln Repair! TURF & LANDSCAPE WINTER IS COMING! REPAIR Protect your trees with Tree Guards M COLLISION , w CENTER U.S.AHIGHX,,ia rsi ow and Plantskydd Deer and Rabbit Repellent www.waUnr®pair.com Ice Melt We would like to take this opportunity to wish you all a safe and happy 40 lb pails Holiday Season, a very Merry Christmas, and health, peace, 50 lb bags and prosperity in the New Year 2013! r -The Staff of Waln Repair & Collision Center r Dont forget the birds! . r � �s �n Bird Seed and Feeders ww .pacesupplyia.com 319-396-7917 98 E. Cemeteiv Rd Fairfax, IA 52228 .W rIG,,. � :y� !�/„ � /jhr^Ilpe,�. � ', I.. .v, o, J/,�,,. .,�� /{P'il.,,�,;,�7 1 . 1, �, I /%�; � r ,/��, 1„ a /i/or9r �1,� �,;, elf, O/„/ taa �!u Iry <,f : �, ✓r%,/� „;,,i ,,,, //w,// � a A a I n w ,/s / ( � /(l / s; %: , ir r. fllfl G S � -4All / o %i' �� (/ i/ r � f // ✓� if,��/,,, / /i J J x : : x x , t tr I I i -Holiday Hours- -Thank You- Spirit of Giving- This v� - g- Monday, December 24th: The past year has been a memorable This program has helped a variety Open 8:00 AM-11:00 AM year for the staff, officers, and directors of charitable organizations over 25th: of Fairfax State Savings Bank. We are the years including Camp Tuesday, December 25 g * 1 Not Open-Christmas Holiday thankful for the opportunity to serve lo- Courageous, Salvation Army, t cal communities over the past year. Fairfax Public Library, Fairfax Fire Monday, December 31St: Thank you, sincerely, for allowing us to Department, Fairfax American s Open 9:00 AM-4:00 PM provide your personal, farm and busi- Legion, The American Cancer Tuesday, January 1St: ness financial needs. Society, United Way, area Not Open-New Year Holiday -Merry Christmas and churches as well as local hospitals. Happy New Year! We encourage you to give to one ............ of the charities referenced or the wiecte", Ufice" aad &"&ym charity of your choice. Fairfax t v Fairfax State Savings Bank State Savings Bank will match u 1 Member FDIC to $20 per accountholder. Please make checks payable to the H. : qualifying charity. All donations must be received at the bank by : � ' rrrrrrrrrrrrrrrrrrrrrrrrrrri Friday December 21St 2 12. wmm.. y 0 -Open x : O e House- A. � x x ,. ,..:.... . , -.:, Please visit the bank xt Friday, December 7th or -Ham & Turke Saturday, December 8th y during regular business hours. Drawing- 7 The drawing for 12 hams and 12 -Santa Claus- turkeys will be held on .. �. •: . �' • ,.�.., Friday, Dec. 7th. All customers are t n acture our Get with Santa on Y p entered automatically. Winners * :x' Friday, Dec. 7th 3:00-6:00 PM or Satur- will be notified by phone and a - day, Dec. 8th, 8:30-1 1:00 AM list of winners will be Shhh...Prancer will be here Friday too! available at the bank. i fo f EQUAL HWSMG LENDER Ic More Free, Less Fees F01i r f f f � f f / f f r r�r i / 1 � 1 rr ,r 1�j r r r / r / / l i 000000