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Home My WebLink AboutJanuary Newsletter 2013 City of Fairfax- January 2013 P FAIRFAX FACTS ATTENTION SNOWMOBILERS! Snowmobilers, yes now you can use your sled! When you do, please re- , member a few simple guidelines. Ride on a designated trail when possible. If you must ride in the street, be sure the street has a snow cover and use the most direct Annuai h route to and from your destination on designated streets. Do not ride over other �► Q peoples private property. This simply isn't your property and you do not have a right to be there. The owner may have something in the yard that you would de- stroy or could do harm to your sled. Do not ride over sidewalks. This makes thecoo* • ' " " snow really hard to remove. = Do not drink and drive. The life you save might be your own. Enjoy the • onte5l winter wonderland. OlidnvDecoratlngC The City of Fairfax has made the selection of the winners of the 9th Annual Holiday Decorating Contest. They are: Ist Place—Winner of$100.00 is: John and Karen Wagner at 610 Hillview Drive 2nd Place—Winner of$50.00 is: Joan Osborn at 215 Vanderbilt Street City of Fairfax PO Box 337 PRSRT STD Fairfax IA 52228 US POSTAGE 3rd Place—Winner of$25.00 is: PAID Christopher Jordan at 318 Church Street FAIRFAX, IA Phone: 319-846-2204 PERMIT IA Thank you for everyone who made a nomination and especially to fairfaxIa'southslope.net Nvwy .fa rfaxia.eom , everyone who decorated. Fairfax looked great. ECRWSS Postal Customer Fairfax, IA 52228 GARBAGE COLLECTION DATE SHIFTED , , . Due to the holidays, a garbage collection date has been shifted ' Wednesday, January 2, 2013 will be the date for the City of Fairfax garbage collection. FAIRFAX PUBLIC LIBRARY NEWS RECOLLECTIONS OF THE PAST Library Contact Information: 313 Vanderbilt Street, PO Box 187, Fairfax IA 52228 Phone: (3 19) 846-2994 Fax: (3 19) 846-2889 E-mail: fairfax2 �,southslope.net Library Hours: Mon., Tues., & Thurs.: Noon- 7:00 PM Wed.: 10:00 AM - 7:00 PM Friday: Noon- 6:00 PM Saturday: 9:00 AM - Noon � Story Time: Wednesday: 10:30 AM Aky�p:,wam,lug � �, � � � ,w January Calendar The Fairfax Public Library teamed up with the 2"a No Ston-Time St. Clair Lodge No. 164 to have a Non-Perishable 8`i'LibranT Board Meeting 7 PM Food Drive. The Library collected non-perishable 4 � ,j l" "i .° �` I I`"No School Movie Day 1-3 �� foods for two weeks to be donated to a local food p �"11 � � **Please Register** pantry. The Lodge placed collection baskets at 16`i'No Ston-Time 'p. �,. the banks in Fairfax, Walford and Newhall, as e u r a 17r,,Parks &Beautification Meeting 7 PM MIF or X1VY01" sr well as the Fairfax Library. The Lodge came and 21' No School Day Activity 1-� «�d,�"� picked up our donation on Monday, December 17. pava ,y,p **Please Register** They were very impressed. The Library collected the most donations amongst all the participants. a... . t � " February Calendar a , -r�� A huge thanks to all those who donated. Watch LibrarN Board Meeting 7 PM for other opportunities to donate at the library for 18`x'No School Activity Day " ��aWX ��, " sAT , Alli "Please Register** other community projects. � lrvw° " NVW(1121'r Parks &Beautification Meeting 7 PM " I At I At a ' t k� w �., NEW MOVIES 141/'11 YZ'111 , lM y p e" � . �a� � " rw ' a CXX , .��. r. " x"211 .: . .�� ",a ��,.,�, o�t ea;y, ert et' �..�. New DVDs and Blu-Rays: � 1��, tI ��a" ��a� �.� � � Lawless, Parallorman, Step A " " g ��, ��;�� :.�� y. Up Revolution, Savages, Kung Fu Panda Holiday, „ Men in Black 3, The Dark ' `� With the weather outside turn- fr t Knight Rises Ice Age Conti- ��f��:�� t�� :1 � rr,� � �1� � � � r ,. � g � g � ing colder and the College t i :g1 k '° nental Drift Total Recall Maximum 11 � Community School District � � Mir, Conviction Pitch Perfect Ted The Odd Life of j j� having a couple of days off in i � ��lb�e� ��a ,l t , ,,, , Timothy Green, Diary of a Wimpy Kid Dog January and February, we will m Days, The Bourne Legacy, Trouble with the sidle s � 1 � � 1 " try to have some activities go- eAl Curve B1uRay: ing on here at the library for i fA 1 �� you to get out of the house. Atlas Shrugged Part One Short Circuit and On the 11th of January we � Glacier National Park will have a movie day and watch Diary of a DVD: Wimpy Kid - Dog Days. On the 21 st we will Home Alone, Nanny for Christmas, Nothing have games and crafts in the afternoon. If you Like the Holidays, Shrek the Halls, Christmas are interested in attend- Wedding Tales, A Golden Christmas 1 & 2, ing, please let the library , Mickey Saves Christmas, 12 Men of Christmas, know so that we can , � A Christmas Romance, and Barbie: A Christ- have treats and supplies y� mas Carol for everyone. TV Series: � Dexter Season 5 and Little House on the Prairie _. ._.� . _ �.. ...__ Season 2 Check out the Fairfax Public Library website and online catalog! http://www.fairfax.lib.ia.us/ Library Board Minutes MAYOR'S MINUTE December 4, 2012 Board Members present: Dot Pospischil, Mary Rita Meyers, Kelly Giese, Jim Stallman, Bernie By Jason Rabe Kleppe, Theresa Whittlesey and David Lees J Board Members absent, excused: Linda Pribyl Staff Present: Cathy Bayne and Beth Wilz 0 Pospischil called the meeting to order at 7:00pm and asked for additions or corrections to the agenda. Lees added bridges to agenda. Meyers made a motion to adopt the agenda as modified. Happy New Years to everyone in our wonderful town. Hopefully you have had time to re- The motion was seconded by Lees. Motion carried 8-0 flect on the past year with friends and family as you look forward to the New Year. I always November minutes were reviewed as received, and Geise made a motion to approve them. The motion was seconded by Whittlesey Motion carried 8-0. like to take time to set new goals for myself and my family and I challenge you to do the same. Bills were discussed. Pest control bill was higher due to several mice that had entered the library. How can you make a difference in your life, family and community? Do what you can, wheth- Kleppe made a motion to approve payment of the bills; Meyers seconded. Motion carried 8-0. er large or small, to make a difference. Circulation Reports were reviewed. November numbers are up from last year and phone calls are Recently, the Post Office located in Fairfax underwent a review to determine the future of down. the location. I am sure many of you noticed the survey that went out and hopefully you re- New Business was then discussed. The Baker& Taylor account is now up and running and we sponded. It appears that according to the public meeting they held in early December that the have received our first shipment from them. There is a problem with standard orders, but that is . being worked out. hours will be cut back and the office will remain open. I believe that while the world has Cathy has it set up with the Key Club at Prairie High School to have volunteers in January, we changed and become more electronic, a well-managed Post Office is still vital to our communi- have several projects for them to work on. If we still have more, we will have them back in Feb- ty. It is used by many of our residents and businesses and is a central part of our town. Obvi- ruary. ously, the USPS has financial struggles and efficiencies that they need to undertake. However, Ceverny memorial was then discussed. Bayne and Wilz are meeting with Vernon tomorrow to I think it is important that as citizens of our community that we work hard to do our business at discuss the e-readers with him. We then discussed that Iowa City Library now has their e-readers our local Post Office so that we can have that hub in our community remain for years to come. up and running for check outs and will ask Vernon if he would like to go see how they are doing Have a successful and safe 20131 with those new items. County money was then discussed since we had received the forms to sign and return for the check. We had just received an e-mail today that the amount on these forms was wrong and they need to be redone and we will be getting new forms to be signed in a few weeks. Circulation Policy was then discussed. Geise made a motion to approve the policy as discussed with some updated language and practices. The motion was seconded by Lees. Motion carried 8- The City Of Fairfax 0. Offices 'will be closed on Gifts Policy was then discussed. Meyers made a motion to approve these minor language chang- es as discussed. The motion was seconded by Lees. Motion carried 8-0. Monetary Donation Policy was then discussed. Bayne said we really didn't have a policy and TUESDAY, Stallman said we need to keep track of these donations. For January's meeting, Bayne will type a short policy up and Stallman will create a Monetary Donation Form. .TA_'AM lRY 1, 2013 Lees brought up that it was listed in the Fairfax Facts that a lot of road constriction is coning up in the future and some bridges may be closed. We need to check how the traffic will be rerouted. for the -- January Int is a scheduled closed Holiday so the next board meeting will be on January 8. New year Holiday Kleppe made a motion to adjourn meeting at 7:51; Whittlesey seconded. Motion carried 8-0. Respectfully Submitted, The entire staff'wishes your Beth Wilz family a Happy New Year! Mary Rita Meyers Dot Pospischil Library Board Minutes November 13, 2012 There are many issues to remember concerning snow. Be sure to drive and walk careful- Board Members present: Dot Pospischil, Mary Rita Meyers, Linda Pribyl, Kelly Giese, Jim ly. Slick conditions are beyond our control and can set in very fast. If you don't have to be out Stallman, Brenda Haendler and David Lees during a storm, please stay in and stay safe. The City crew goes out to work on the streets when Board Members absent, excused: Bernie Kleppe and Theresa Whittlesey the snow accumulation reaches two inches, is blowing or drifting to affect traffic, or there are Staff Present: Cathy Bayne and Beth Wilz icy conditions, needing sanding. Pospischil called the meeting to order at 7:02 pm and asked for additions or corrections to the agenda. Pribyl made a motion to adopt the agenda as presented. The motion was seconded by Remove all vehicles from the street parking areas during a winter storm. Don't place Meyers. Motion carried 7-0 them back on the street until the snow has stopped and the street has been plowed. The snow October minutes were reviewed as received, and Geise made a motion to approve them. The plows are much more effective when they can pass through the street easily and straight along motion was seconded by Haendler. Motion carried 7-0. the side of the road. Vehicles on the street must be moved every 24 hours, regardless of weath- Financial Reports were reviewed and discussed. er conditions. The use of ATVs on roadways and sidewalks is prohibited. If a snow emergency Bills were discussed. Pribyl made a motion to approve payment of the bills; Lees seconded. Motion carried 7-0. is declared, you must remove all vehicles from the streets for the entire length of the snow Circulation Reports were reviewed. October numbers are up from last month and last year. emergency. Vehicles parked on the street during a snow emergency may be immediately towed, Board member resignation was then discussed. We will post the opening asking for a volunteer at the owner's expense. to serve on the library board. According to law, we must try to achieve gender equity on the It is the responsibility of the abutting property owners to remove snow, ice, and accumu- board, and therefore we will attempt for three months to acquire a new male member. lations promptly from sidewalks. If a property owner does not remove snow, ice or accumula- Election Day was discussed. We had 135 patrons that day and made 14 new cards. It was an tions within a reasonable time, the City may do so and assess the costs against the property advantage opening early and advertising that we would have treats. owner for collection in the same manner as a property tax. Be kind to walkers and help make Senior Day was then discussed. Bayne has discussed this suggestion with a number of seniors and cannot find any interest. No future action will be taken at this time. their pathway clear. Snow from private driveways and sidewalks must be placed onto private The Building Budget was discussed. The library needs to doors, but has no building budget. property. It is not safe to plow or blow the snow onto an open road. It does make the travel Bayne will discuss this concern with Mayor Rabe. conditions on the road worse and can damage city equipment and vehicles. Linn County Supervisors are presently working on their budget. Library fiends may be available The snow plows deposit the snow along the side of the road. This means that you will soon. have snow placed in the area of your driveway, mailbox, and sidewalk. The post office will not Book sale and donations were then discussed. As the library has a limited amount of room, we deliver your mail unless the driver can access the mailbox. The City may make multiple passes will continue to have a book sale cart and try to be more selective with the donations. We will also donate little used items to appropriate charities. to keep the street area clear. This may require you to clean these areas more than once for each The board next discussed the Cerveny Memorial. Bayne and Pospischil will work with Vernon storm. There is no way to avoid this snow placement. When you remove the snow, do not Cerveny regarding this memorial. place it back in the street or on someone else's property. You are liable for the snow at the front The Interlibrary Loan Policy was then discussed and revised slightly. Meyers made a motion to of your property. Make sure there is proper visibility for vehicles on the street and pulling out approve these changes. Lees seconded. Motion carried 7-0. onto the street. Discussion of the Circulation Policy was tabled until a more recent copy was available. Please be sure to tell your children to stay away from the snow plows. These are large Lees brought in an article from the Gazette discussing that Robins is being billed $65,000 by the Cedar Rapids Library. We will figure out town numbers and get this figured out for Walford. pieces of equipment and visibility is sometimes hard. No one wants a child injured. Children Bayne, who works 40 hours per week, presented a list of activities which she completed during should not be allowed to play in the snow in the area between the sidewalk and the curb; and this time. certainly not in the street. There have been reported deaths in other communities when the Haendler made a motion to adjourn meeting at 7:56; Giese seconded. Motion carried 7-0. snow plows pass, they can cave the snow in and bury children in forts. Respectfully Submitted, Beth Wilz Dot Pospischil Mary Rita Meyers III I I ................ .. ... ...................... PwoP 4W r STATE OF IOWA 201 FINANCIAL NCI �p FISCAL YEARENDED FaIrM UNE 30,2012 or FSMX 1A 522M CITY OF FAI FA DUE:December 1,2042 0011poolift X M CPQ"M o(Stabs NOTE The Oftimehim SoWift 10 Mir MVod*M be illboft ep ft Wes Sillillil eners Filt 1, " Statir capm Buillifto ,ft US CffWA SWUU,VWkm POAM hti VVAX,Wid Slift �� ing Water ALL S Oms Revenues xW Other Financing Soumes M ic) M /0d*r Remo' l' es WOW on wopeft W299 546,269 p5 ,5% 5465,"255 546. SI 515 „555 TIF 45D,269 450,269 460,400 555 715 5^.55.7'15 Z Licenses and pennft X,703 1,2 37,mo UH Of i A 25„560 55„549 56w15D Chl IM fM and WOW 10240 6,55,28S SILM SWLV as""Mills wacetanems yy 2 7 y 724 ' 31IM ovwtwd souroes 5509555 4 M. 55131, 7 M T�revenues witiI , soumes 7.5 4,460 881,014 8,385,474 93,5 ,,55,3 Expenditufes and 00m Finweing:Uses �' �qk.5 spy; 2653,55 0' g425n;"w"5�5�,��q 267, I��V.��xnN "N'�W�kB R',u�w 1,123=20 p yup,y� y '0 0 ¢qm�.^q 'QI g�q� Cimmurgy�� 5 � �5 Rates are the 770,869 5EAM MLVA 0 �"'7 X55 571N W Total n ,575, v 5,074,11W lowest expenditures55 575 p5 451 5r5�� pn �� 4w p5 � � they've been in 6,631A92 10,246 M n �� o 'er DECADES rates financing uses 1 �� 1 too 0"m July L 2011 q M4 10 515 4""61 conti nue to pkrd baWce Jure 30,,2012 '2jMQ,723 45 , 3XZ45 -496,347 Note-Thew bgmm do riol Milde S Wd In :5 fall 0 0 0 The time is right to bW NM° . , refinance your home! Indebill A June 22,20112hndeWl ad Jug 30,204 r- s GenerM 009abW detA L_5 9W 399 L-0 Revue OW �. rpiF iRevel delk Is --irmerwrl 0641&M 11"M Is Fairfax Office %555x,5 300 80th St Ct 319-896-6190 Guaranty Bank www.Guaran Bank.com �/ For your kine[ of life. MEMBER FDIC FAIRFAX LOCAL OPTION SALES TAX REPORT City of Fairfax 2013 Welcome Packet Enrollment Form The City of Fairfax receives fiinding from the Local Option Sales Tax which was enacted in Linn Please return this form to ensure accurate information in our Area Business Listing. County in 2008. The City began receiving fiends in June of 2009 with the option to use the money Mail the completed form to: City of Fairfax, PO Box 337, Fairfax, IA, 52228. for any legal purpose. If you are choosing to participate at a level with a fee, please enclose the fee with this form. Accepted forms The City has several goals related to the use of the fiends. The first is that we would like to main- of payment are checks, payable to City of Fairfax, or cash. tain a $100,000 reserve balance for an emergency. Secondly, we want to use it as a fiinding source Level 2-4 participants: please supply 25-50 literature/promotional items, depending on participation level. with planned expenditures. Third, we would like to make sure that what is purchased impacts a large Level 4: Welcome Packet Partner $200 annual fee portion of town, has a long term benefit with a short term expenditure, and that we openly advertise You provide Promotional Items and Literature Please email your company logo in electronic where the money has gone so that you can see how your penny has benefited our community. format to fairfaxdepclerk�,southslope.net as soon as possible, so that we may order the new Welcome Packet bags. 2012 Level 3: $100 annual fee: You provide Promotional Items and Literature INCOME: EXPENDITURES: PURPOSE: Level 2: $50 annual fee: You provide Literature 106,000.00 New Fire Department Rescue Vehicle Level 1: No Charge: You will be included in the Area Business listing 68,980.43 Maintenance Department New Storage Building Please complete the following, and indicate the best way to contact you: 4,687.00 Maintenance Department Underground Utilities Locator Name of Business or Organization 42,752.00 GIS System Contact Person(s) Transfer In 5,767.49 38,967.71 Hawks Ridge Park Address PO Box Interest Earned 120.37 3,981.82 Tablets,Laptop,and Set-up to go to Electronic Meeting Packets City State Zip Phone LOST 247,264.23 6,454.14 Remodeling in City Hall Cell Phone Fax Email Totals of 2012 LOST Website 253,152.09 271,823.10 Income & Expenditures Information about your business (use an additional sheet if you need more room) -18,671.01 Net Difference for 2012 Projected 2012 Year End 147,361.27 LOST Fund Balance What information should appear in our Area Business Listing? Please check one: Same as above Information listed below (use an additional sheet if needed) HELP NAME THE NEW PARK The City of Fairfax needs to name the new community park and athletic com- plex located off of Linn Street. We will be accepting suggestions from residents until December 31, 2012. If you wish to submit a suggestion, please call the city clerk's office at 319-846-2204, email it to: fairfaxa southslope.net , or write it down and place it in a drop box at city hall. �= FAIRFAX 2013 WELCOME PACKET PROGRAM 'EN wk Enrollment applications are now being accepted for the Fairfax 2013 KRMV Welcome Packet Program. Wel- come Packets are distributed when new residents come to City Hall to sign up for utility service. 319-366-,3667 A Welcome Packet consists of an insulated bag imprinted with logos of the partner level businesses. In- Septic.System Installation Septic Site Analysis&Pe'rcolatlop Testing ewer&d"r"ain Installation side each bag is an area business listing, a folder containing helpful information for someone new to the area, Water lnstallati n Ia>c nt Foundation&Basement ren *Demolition Trucking&H rrlin and literature, brochures, business cards and promotional items provided by the participating businesses and Site Utilities Backhoe&Bulldozer Services Grading&Trenching SiteClearing organizations. The city has distributed 179 Welcome Packets to new residents since the program began in 2011. Four levels of participation are available. Please choose the level that suits the needs of your business or organization, fill out the Enrollment Form, and return it with payment (payment is required for levels 2-4 on- ly) to: City of Fairfax, PO Box 337, Fairfax, IA, 52228. Accepted forms of payment are checks, payable to � viii iuii City of Fairfax, or cash. Level 4: Welcome Packet Partner $200 annual fee Your company logo will be printed on the Welcome Packet bags Your logo included on the Partners Logo Page in the Area Business Listing Half-page listing in the Partner Pages section of the Area Business Listing Promotional Item you provide included in the Welcome Packet bags Literature you provide (brochure, coupon, business card, etc.)included in the Welcome Packet bags One Welcome Packet Partner will be featured each month in the Fairfax Facts Newsletter The Partner Feature is equal to a half-page newsletter advertisement, a$50 value. CITY NEWS QUICKIES Your business included in the Area Business Listing • Real Christmas tree pick-up will be on Monday, January 7, 2013. Level 3: $100 annual fee If you have a new telephone number (cell or home) or new email address, please give the city clerk's of- fice a call at 319-846-2204 or send an email to fairfaxdepclerk�,southslope.net so we can update your Promotional Item you provide included in the Welcome Packet bags utility account contact information. Literature you provide (brochure, coupon, business card, etc.)included in the Welcome Packet bags If you notice a street light not working properly, let the City or the utility company know. You may call Your business included in the Area Business Listing the city clerk's office at 319-846-2204. • Moving? Contact the city clerk's office. We need to know your forwarding address and when you will be Level 2: $50 annual fee moving. • Remember to call Iowa One Call at least 48 hours before digging. Their number is 1-800-292-8989 or Literature you provide (brochure, coupon, business card, etc.)included in the Welcome Packet bags you can dial 811. Your business included in the Area Business Listing Do not blow snow onto the street. All snow needs to remain on your own property. • Help keep an eye on your neighborhood. Report any suspicious activity, damage, or thefts to the Linn Level 1: No Charge County Sheriff s Department. • Sign up to have your bill automatically deducted from your bank account. It is easy and free! Your business included in the Area Business Listing You can make an online payment of your City of Fairfax utility bill at www.fairfaxia.com. This is a one- time payment and a $3.95 convenience charge applies. You will need to know your account number and If you have questions about the Welcome Packet program, please contact the city clerk's office by phone the amount due. This information can be found on your bill. If you don't have your bill, give us a call at (3 19) 846-2204 or send an email to fairfaxdepclerk@southslope.net or fairfaxc,southslope.net. 319-846-2204 during regular office hours and we will provide the information you need. • Be sure your vehicle is ready for winter driving. Check your emergency supplies, fluids, battery, and tires for all of your vehicles. Travel safe this winter season. ITEMS FOR SALE CITY OF FAIRFAX UTILITY BILLING INFORMATION The City of Fairfax will be accepting sealed bids at the city clerk's office at 525 Vanderbilt Street for the following items until The City of Fairfax bills monthly for water, sewer, and solid waste. The bills are mailed from the city clerk's office the last business day of the month. You should receive your postcard bill by the 4th of the month. If not, please give us a call at 319 4:00 PM on Thursday, January 3, 2013 -846-2204. Payment of the bills is due by the 15th of the month. Accounts that have their 1980 Case 580 Super E - 80" loader bucket/forks,3-point hitch, 540 RPM PTO, no back- payments received after that date are subject to a $15.00 late fee. Each account is hoe, 4-wheel drive, cab with heat, lights, Cummins engine, 4645 hours (if the meter is allowed one waiver of this late fee. If the 15th falls on a weekend, you have through working), new bat spring 2012, and we have full service manual for the tractor the next regular business day to make payment. You can pay at the clerk's office during regular office hours of 7:30 AM - 4:00 1990 Ford L7000 Truck - plow, blown diesel motor, dump bed, and front dump sander PM, leave your payment at Fairfax State Savings Bank, sign up for ACH to have the box. amount deducted automatically from your bank account (free), pay online from our website ($3.95), or drop your payment in one of the two drop boxes outside of the Land Pride Mower - rear discharge grooming mower, FDR3590, 3-point hitch. city clerk's office. If you wish to use an online payment service, not associated with our website, be sure to allow enough time for the payment to reach us on time. Mark the item on the outside of the envelope. One bid, one item in each envelope. These services generate a check and mail it to the City. A minimum of one week is Include your contact in/brmation. required to receive the payment. A delinquent notice is sent right after the due date. If you receive one of these The City reserves the right to refuse any or all bids. and feel it is in error, please contact the city clerk's office immediately. If you don't make payment by the 25th of the month, service may be disconnected. There is a $25.00 reconnect charge. Be sure to contact the city clerk's office as soon as you know you will be moving out or into a different address in Fairfax. We want to be sure to get an accurate read- Proudly Serving Fairfax ing on your final or initial day. & the Surrounding Communities If you have any questions about the billing system, please feel free to contact the Since 1998! city clerk's office. *Complete Auto Body Repair & Refinish F1 E PA I wrm'16 *I-CAR Gold Class Certified Facility & Technicians *Free Estimates - Stop in Any Time 1 1 1 C�0 L L 11:0 10 N *Paintless Dent Repair Available by Appointment You may View city council monthly packets, the L; E N T Em rw1% monthly Fairfax FACTS, snow emergency infor- ,. .FA HIGHWAY I 151 21 Williams Boulevard - Fairfax mation, and more on the city's website at: www.walnrepuir.cam (319) 846-3434 Monday-Thursday 7:00am to 5:30pm www.fairfaxia.com Friday 7:00am to 5:OOpm Saturday 8:00am to 12:OOpm CITY COUNCIL MINUTES DECEMBER 11, 2012 Motioned by Frieden, seconded by Otto to approve RESOLUTION NO. 2012-84, A RESOLUTION UP- FAIRFAX YOUTH SPORTS ASSOCIATION DATING THE FEES AND PROCEDURE POLICY FOR PAYMENTS RECEIVED. Roll call vote: EARLY SIGN UP AND INFORMATION NIGHT Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared TUESDAY, FEBRUARY 5. 2013, FAIRFAX AMERICAN LEGION 7:00 PM RESOLUTION 2012-84 duly adopted. The Annual Report was reviewed. Shane Wicks discussed the trail project. Once approval is received from the IDOT, a meeting will be *A T TENTI N PARENTS AND PLA PERS: THIS 1S A GREA T OPPORTUNITY TO GETALL< OF scheduled with the Arp family. Bernie noted that we want to be sure the project is going to go forward before THE INFORMATION FOR THE UPCOMING SEASON AND ASK QUESTIONS. incurring more costs. WE WOULD ALSO LIKE TO INVITE YOU TO SHARE YOUR IDEAS Shane Wicks discussed upcoming projects for the next fiscal year, including the Phase IV Water Main THAT CAN HELP FYSA BETTER SERVE OUR BOYS AND GIRLS. Project north of the tracks and replacing the concrete on Prairie Avenue and Vanderbilt Street. The concrete replacement should be delayed until the water main project is complete. Shane will provide cost estimates. Come and find out how you can be part of the continued success of this program! Cynthia will contact the library, parks, and maintenance departments about possible projects. Removal of the fuel tanks and alternative arrangements for fueling the fire tricks were discussed. Funding options including Bays Baseball Little League(grades 3 — and Pony League(grades 6—8 TIF, bonding, and refunding of current bonds were discussed. Low interest rates provide good ability to fi- Girls Softball Little League (grades 3— )and.pony League (grades 6—8 nance projects. Bays and Girls T-Ball League(4 years old—2"d grade) Installation of ceiling, trim and insulation in the new building was discussed. Lynn said the building pro- ject is under budget, and installation at this time makes sense. It would be easy to am gas to the building; the Also receive information on the 6th Annual FYSA Pancake Breakfast heater will be saved from the old building and could be utilized in the new building. The improvements would enhance the building for future use, and create a better environment for storage. Frieden noted that having the ceiling would help keep birds out. There was discussion of using LOST funds to reimburse the general fund for staff hours charged to the building project. Complete this sign up �° il to: YSA Motioned by Frieden, seconded by Otto to pay the general fund back out of LOST for staff hours charged PO ox FBox 56 to the building project. Magers raised an objection to using LOST funds to pay employees' wages and Wain- 228 wright agreed. Roll call vote: Ayes: None. Nays: Beer, Frieden, Otto, Magers and Wainwright. Motion Fairfax, IA m2FormsFcrs also available at**farfaxiaia.c€� and click n the **FYSA link defeated. Motioned by Wainwright, seconded by Beer to approve the Maintenance Department Employee Job De- or email your questions to us at fy a4southslope.net scriptions. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: none. Motion car- --------------------------------------_-----_--__—__----_--__---__---_--____--_---_--___---_---_---___--_---_---__-------_- ried. I am interested in coaching/ helping this year Motioned by Magers, seconded by Beer to approve the American Legion's Class C Liquor License with Sunday Sales Renewal. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Players Name Age/ Current Grade Motion carried. The budget process was discussed. A special meeting date will be set later. Parent'Guardian Name Plavers Birth.Date Magers and Wainwright will judge the holiday lights contest. There was discussion of adding other cate- gories, or making other variations for next year's contest. Address Motioned by Magers, seconded by Otto to approve the claims dated December 11, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Home Phone if Werk/Cell Phone It was noted that South Slope will raise rates for television service. Otto asked about the status of the clean-up and nuisance letters. Shirt Size Childs S L XL Adult S L L 2XL Motioned by Frieden, seconded by Magers to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Parents..Email Mayor Rabe adjourned the meeting at 8:17 PM. Mayor Jason Rabe ******MAKE A DIFFERENCE ....... VOLUNTEER****** Deputy City Clerk Kathy Everett Disclaimer: The foregoing minutes are not official until approved by the City Council. R v 80'S Night CITY COUNCIL MINUTES DECEMBER 11, 2012 REGULAR CITY COUNCIL MEETING SAT URDAY JA N 19Th — SPM '7 DECEMBER 11, 2012 DJ "IZG Y ROCK The regular meeting of the Fairfax City Council was held Tuesday, December 11, 2012, at Fairfax City Hall. BAR&GRILL Mayor Rabe called the meeting to order at 7:00 PM. Council members resent: JoAnn Beer, Bernie Frieden, Crankin the 80"s Tunes @ 9 y g p �/�[ Costume 1 D�///� Travis Otto, Marc Magers and Marianne Wainwright. Other city staff present: Kathy Everett, Lynn Miller, and 'FAIRFAX.IOWA V 0'S V ostu//I e Judging @ 1 OI I�l Cathy Bayne. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Frieden, Otto, Magers, and • . Grand Prize ""KEG PARTY" Wainwright. Nays: None. Motion carried. Motioned by Magers, seconded by Otto to approve the city council minutes from November 13, 2012. Ayes: ��. .� •'• TUESDAY NIGHT CQR DRAW Beer Frieden Otto Magers and Wainwright. Nays: None. Motion carried. Ir r;Mo■ Motioned by Beer, seconded by Frieden to place on file the Library Board of Trustees minutes dated Novem- ��' EVERY TUESDAY NIGHT @ 7PM ber 13, 2012. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. _ WIN CASH AND PRIZES Linn County Deputy Sheriff Egli presented the list of calls. There have been reports of broken mailboxes, and 011 monitoring of traffic in the new developments continues. FEND Us ON FACEBooK WEEK NIGHT SP ECIALS Library Director Cathy Bayne reported that the Library is holding a Food Fine Amnesty week. Lots of food a x . has been collected. The library has received a memorial and will purchasing e-readers which will be available for check out. PRICE PIZZA 2 BREADED $5 WING $.1.50 BEEF $4 BOMBS Lynn Miller presented the Fire Department report. The department had several calls during the recent fog. $4.00 LOIN SAND. BASKETS TACOS The down payment check was received for the sale of the trick and the balance should be received in January. DOMESTIC $10 $2.00 $3 JUMBO 4PC CHICKEN $8.99 The department has purchased new air tanks with the grant money received from Crandic. MINISLynn Miller reported that the new maintenance building is up, the electrical and garage doors still need to be $2.75 Domestic BUSCH LT. T-BOY MAGARITAS installed. The GIS is up and running, and will be a useful tool. The red dump trick is getting old. Pricing for a Bottles replacement was discussed for a new or used trick. The price of a used trick would be less, but modifications would be needed, adding to the final cost. Beer reported the Parks and Beautification Committee will not meet in December. A $2,000.00 grant for trees was awarded by MidAmerican Energy. A sign will recognize their contribution, and they will participate in a tree planting ceremony. Beer is working on an application for a $10,000.00 grant for a basketball court at " ""' Hawks Ridge Park. Motioned by Magers, seconded by Beer to approve the financial reports as submitted. Ayes: Beer, Frieden, �' anaeva r OFCOLUMBUUna , �r s , � u� �� ' Otto Magers and Wainwright. Nays: None. Motion carried. Shane Wicks gave the engineering report. Joe Kell has been working with Musco Lighting on commissioning the lights at the new athletic complex. The Father Thomas J. Schwinn Council 911942 Jim Schiltz with Group Benefits Design Corporation presented health insurance renewal quotes. The quotes and other insurance options were discussed. The council asked Jim to obtain competitive quotes from other in- surance providers, and to provide the new quotes for review at the next council meeting. Invites you to our 2013: Motioned by Magers, seconded by Beer to approve the renewal quote from UnitedHealth Care for life, AD&D, and short term disability insurance. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion Community Blood Drive carried. and Marc Magers introduced ORDINANCE 01, AN ORDINANCE ADOPTING THE EXISTING CITY CODE All You Can Eat Pancake Breakfast OF THE CITY OF FAIRFAX, IOWA, AS THE CODE OF ORDINANCES OF THE CITY OF FAIR- FAX, IOWA, 2012. Motioned by Magers, seconded by Otto to suspend the rile requiring that an ordinance be voted on for pas- Saturday, January 05, 2013 sage at two council meetings prior to this meeting with respect to ORDINANCE 01. Roll call vote: Ayes: Beer, 8:00 am till 12:00 Frieden, Otto, Magers, and Wainwright. Nays: none. Motion carried. American Legion Hall Motioned by Magers, seconded by Beer to approve final passage and adoption with respect to ORDINANCE 216 Main St. Fairfax, Iowa 52228 01, AN ORDINANCE ADOPTING THE EXISTING CITY CODE OF THE CITY OF FAIRFAX, IOWA, A good-will offering is asked to cover the cost of the breakfast. AS THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012. Roll call vote: Ayes: Proceeds benefit the Mississippi Valley Regional Blood Center Beer, Frieden, Otto, Magers, and Wainwright. Nays: none. Motion carried. Mayor Rabe declared ORDI NANCE 01 duly adopted. Make a New Year's F A I R F A X FIRE AND RESCUE resolution to never be late with your City of Fairfax PROUDLY SERVING FAIRFAX-WALFORD AND SURROUNDING AREAS utility bill. Sign up AUTHORIZATION AGREEMENT FOR DIRECT PAYMENTS for ACH now. It is easy and free! (ACTT DEBITS) Company- City of Fairfax Tax ID- #42-0959452 Happy New Year! Just in case you have a few additional holiday parties to attend, here are some I hereby authorize the City of Fairfax, hereinafter called helpful tips again. COMPANY,, or their appointed third party representative, to initiate Visitors/Visiting Tips debit entries to my (our) - Clean up after a party immediately if pets or children are around. This will reduce the risk of (�[ a child/pet getting into anything they can choke on, get injured with, or drink that is not safe. Select one.- t 1 C ] IB A �lll Savings Account - Poison Hotline telephone number is: 1-800-222-1222. Keep this handy if you do have little children to be sure if something is ingested you can get help immediately. Another suggestion is indicated below the depository fanial institution rad ', to keep this along with the fire department's and police department's numbers, and 911 laminat- h r inaft r called DEPOSIT RY, and to debit the same to such account. ed on your refrigerator and in your wallet. I e acknowledge that the origination of ACH transactions to my (our) - Keep hot foods away from edges where they could fall and injure you or a child nearby. - Food that needs to be thawed should not be on a countertop for thawing, but rather in a refrig- erator. Also, any food that needs to be refrigerated should not be left out for longer than two hours. - Be sure if you are drinking, you make sure you have a designated driver. There are SO many Bain Name- families traveling around this time of year. The last thing we want to see is an accident involv- ing your family or another due to drinking. city. State Zip. With 2013 beginning, I want to take a moment to thank everyone who works for the City of Fairfax Bank Rouli p Account and the City of Walford. Our towns would not function properly without the people that keep up on our �� day to day tasks, which include: committees, city council, clerical staff, and the mayor, as well as all of our maintenance crews that continue to keep our great towns looking wonderful. Fairfax made so many Type of Account (select one) Checking Account Savings Account improvements throughout this past year and thanks to the citizens that serve in these positions listed above, we will see many great changes in the future. This authorization is to remain in lull force and effect Lentil CON4PANY has Being a firefighter's wife, I would also like to take a moment to truly thank our fire department. Our fire department gives our towns a sense of"safeness", one that makes many of us want to live in the received written notification from me {or either of u of its termination in Fairfax/Walford area for years to come. The men and women of the fire department see many different such tirne and in Such manner as to afford CO t ANS', or then' appointed third types of calls every year. To others, the calls may seem unbearable and yet to these men and women, it part' and D P SI"FORY a reasonable opportunity to Dict on it. is just their duty to report to the station with the sound of their pager. So, again, thank you for serving our great towns. Name(s): Date: May you and your family have a safe and wonderful 2013. Happy New Year! —Jamie Meyers Address: Telephone Number: Signature- CHRISTMAS TREE PICKUP Johnson County Refuse will be doing one Christmas tree pickup this year. The date is: FOR OFFICE I .. USE • Monday, January 7, 2013 Trees must be placed at your curb by 7:00 AM, be real trees and have all of the decorations and stands removed. Date Received Beginning Date Flocked trees have to go with your regular garbage, but Utility Acliiits): they do not require an extra tag. � . #�## #n. a .. .... Fairfax Lions Club Meeting yr ........................... ........................... ............................................................... .... .......... 7 ** PM Monday ARE YOU INTERESTED January 7, 2013 IN SERVING? Guaranty k 300-80t' St. Ct. THE CITY OF FAIRFAX I) S LIBRARY BOARD F TRUSTEES Fairfax Iowa HAS ONE SEAT C Everyone is welcome who has interest or questions about VACANT. forming a Lions Club in Fairfax. If you have already signed tip, daring a guest and he sure to come. This is a volunteer board which is We will be having election of officers and determining where and responsible for overseeing the library. when to hold the meetings. The Roam meets once a month. For additional information contact: Terry Durham 319-310-9160 f you are interested m serving, Email: tcurhamll@ch:si, om r please contact the ty clerk's office as soon as possible,, at 319-846-2204. Year's ur 10 New U��l) 1N�� 11JJJJJJJJJ)JJJJJ� I`111%%%t%/i/O/%///%, 1"he1)irectors 14a.,i,rfi11x. %S t,ate S avi n g-rs Ba,nk. _e_ # wish y r „ IN IinaaHnnrHHilotu�� , 10. Improve Financial Si - rime For a New Banking Relationship? H �gNd� rca. I n°� � A��iuHHNiIUINu�INH;aHioiuj ��yY�N . Be More Positive - Smile More 401 " Help Others - Be a Volunteerrr / 7. Spend More Time with Family and Friends 6. Travel ore - Explore ore � Visit Bead � S. Improve Attitude at Work and Hume n$ a 4. Further duc zaa - egad a good book prosperous 3. a + eYour Health Get a Check-up „ 2. Get Physically Fit II Linke Mom Says: "Say Your r a e rs op'' � � All, ff 21 �; S � BANS aia/ifrrJr o ,ell airrrFAIRFAX rr,ururnlr STATE SAVINGS BANK A t Ir au ar001 o „ p TheBankHerexom ,:'If 1, �H