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Home My WebLink AboutApril 2014 Newsletter � IIIIIIII Ir iii 1 AAAAAA � 1 c� 2014 Welcome Packet ' Partner Highlight AV u "Home Sweet Home" Sweetome � �� IU✓, r�✓i ✓DUi4oks�r��' � ryr�yf✓dui ✓� ✓, ,��✓✓�1J111111111i✓�jYYi/!� r ,,wvemM Eastern Iowa Carpet Care Eastem Iowa �� , ri ✓ ,,,, :�, � a t,�✓Hlr�l ,� �,,,,v. � " uvm/I//,//ix iiar,�in/�%,,,i Jl iJ,,,a . eur6r qua,o„f l)11 /��.,, iii,.,,;.vn„r✓ cul+' / iaii ,. Ryan Loo % ,ARPET CARE 394 Prairie View Circle Firs Annual Fairfax, IA 52228319-377-2492 ` FAIRFAX EASTER ECC HUNT Phone: (319) 377-2492 » . » . . www,easterniowacarpetcare,net Email: easterniowacarpetcareCgmail.com Fairfax Regional Sports and Park Complex Website: www.easterniowacarpetcare.net 625 Linn Street in Fairfax Hours: Monday-Friday 8:00 am-5:00 pm .._. Saturday, April 12, 10:00 AM Nights and weekends by appointment. � 3 Age Groups: 0-4, 5-9, and 10+ For all your cleaning needs; carpet, upholstery, the & grout cleaning, water damage & Public Hearing Notices ration, and window cleaning. - MS Walk ' Come see Mr. and Mrs. Easter Bunny **New Service - Exterior House Washing* Free Estimates. Residential and Commercial! (make sure to bring your camera) Free Hot Chocolate & PopcornWebsite: cityoffairfax.org s Everyone is Welcome J UPCOMING MEETINGS City of Fairfax PO Box 337 PRSRT STD Presented by the Fairfax Civic Coalition Fairfax IA 52228 US POSTAGE � � � � � ��' PAID „ ® Fairfax Parks and Beautif ication Committee, FAIRFax, IA Fairfax Youth Sports Association Fairfax Public Library, fairfaxIa'southslope.net a Fairfax American Legion, Fairfax USA bays Committee, Nvvvvv.Citvoff d f tX.org ° e I Fairfax Lions Club, Fairfax Historical Foundation, Fairfax Fire and Rescue bepartment, Fairfax Knights of Columbus, and the Masons both ECRWSS St. Clair Lodge #164 and Fidelitas Lodge #364 Postal Customer ' ' Fairfax, IA 52228 Fairfax Library DepartmentFire April 28-7:00 PM ✓u ` ✓bio "'� Jl m ,;,, n✓✓ m m pl, 4 � ✓ ,✓ ➢i , F io Fairfax Public Library News — April 2014 RECOLLECTIONS OF THE PAST 313 Vanderbilt Street, Fairfax, Iowa 52228 Phone: (319) 846-2994 www.fairfax.lib.ia.us Email: Fairfax2@southslope.net Follow us on Faceboolc Library Hours: Monday, Tuesday, 8z Thursday: Noon - 7:00 pm Wednesday: 10:00 am - 7:00 pm Friday: Noon - 6:00 pm Saturday: 9:00 am — Noon i iii ��i� '✓ 1 �Y, leu �i April Calendar 1st Library Board Meeting 7 pm 5th Volunteer Opportunity 1-3 pm 12th Easter Egg Hunt at The Complex 1? 00M 15th Easter Party 6 pm Please Register 17th Parks & Beautification Meeting 7 pmXM tll 18 Library Closed for Good Friday We are busy putting finishing touches on our r 1� "iFfIr stir uric/ 1 �6r'Gi� i. ,�i� M7 "lY�'/!r' 19th r � T; 111TN19 Library Closed for Easter SaturdaySummer Readin Pro ram. We are oin to tifn I 1 �� u 1 „ ,,,, , ,; ,�, ,�, ��%,�,� � � May Calendar a new approach this summer and have various /a/,,,;i q/%gYyrhr��/ n/ ° @ �i ✓�r r �/ iM� 1�� X171�/liil�il r (//" th S Cinco de Mayo Party 6 pm activities each week that children can participate Please Register egis in. We will have a schedule out in May and we 6th Library Board Meeting 7 pm will ask that bids register for the activities they Reprinted from the April 4, 191 S Cedar Rapids Republican 15th Parks & Beautification Meeting 7 pm plan on coming to, so that we can be prepared 26th Library Closed Memorial Day with materials and staff to complete the projects. NEW PAROCHIAL SCHOOL ASSURED H This years theme for summer reading is Fizz FINE BUILDING TO BE ERECTED AT FAIRFAX DURING COMING SUMMER Boom Read! So we will be doing science sorts PLANS ARE COMPLETE DVD and Blu-Ray of activities like making slime and rockets: we The Hunger Games-Catching Fire, The Fifth Estate, Batman- also have several guest performers scheduled Bids for Construction of Building to be Opened in Few Days With Work Commencing The Dark Knight Returns Deluxe Edition, American Hustle, that we are looking forward to hosting. To help About April 15—Fine Location Secured Frozen, Walking N th Dinosaurs,The Wolf of Wall Street, keep our costs down, we are asking for commu- Mandela Long Wall{to Freedom nity assistance-if you have any of the following Fairfax, April 3—Special—arrangements have been completed for the erection of a fine new parochial Blu-Ray items that you would be willing to donate to the school at Fairfax. The building is being erected by the local parish and plans are now completed and figures Out of Furnace will be taken on the work in a few days. It is expected work will be started about April 15. library we would greatly appreciate them: A fine location east of the new church has been secured and two acres of ground set aside for the school. DVD Clear Plastic Soda Bottles, Peanut Butter This ground will give ample space for the baseball and basketball fields, as well as boys and girls play The Book Thief, Inside Lle«-Tn Davis, Erased, Jars with lids, wire hangers, corn starch, grounds. 12 Years a Slave, Saving Mr. Banks, 4D Man, paper towel and toilet paper cores, unfla- The buildingwill be 50x58 feet; three stories high, built of brick and stone and thorol modern in ever The Haunted Airman, Green Zone, Stuck in Love, g ' y y The Electric Horseman, Modesty Blaise, yOred Kool-Aid, meat tray Or pie tins. respect. Provision has been made not only for the education of the children, but also for accommodation of those who must come a long distance prohibiting their return the same day. There are also living quarters in The Namesake, Hollow Man 2, Evil Dead the building for the teachers. TV Series We had great participation for our Spring Break To this end, the ground floor is given over to a kitchen, with the unusual conveniences, boarder's dining 24 Season 2 and 3, 7t"Heaven Season 2 and 3, Activities. The Blank Park Zoo was a huge room and Sister's dining room. Across the corridor will be located the store and mink room, an up-to-date Bones Season 1 and 3, Bates Motel Season 1, success. We have them scheduled to come laundry, heating room, coal room and boys and girls toilets being placed on the opposite sides. A splendid Vikings Season 1, Desperate HouseNvives Season 2 feature will be the complete plumbing and sewage system, made possible by the installation of a septic tank back again this summer so watch the newsletter for sewage disposal and a gasoline engine and pressure tanks for the distribution of water. A complete heatingif you missed the visit, or you would like to see and ventilating apparatus is also installed on this floor. what other animals they will bring to our II- Entrance to the first floor is possible thru two fine entrances, one to the west and one to the front, or south brary. We also had over 25 people watch Fro- side of the building. This floor is divided into four class rooms, reception room and parlor. The two principle zen in the community room. A big thanks goes s rooms are arranged for th ch is the best clasThe second floor is divided in tota musicroom, chapel, community for unitydy.room, Sisters S dormitory, girls dormito- p In and Us Out�. out to Fairfax State Savings Bank for providing Stop popcorn for all to enjoy. ry and girls recreation room. A complete bath room adjoins the living quarters, which can be shut off entirely from the remainder of the building. LIBRARY BOARD MINUTES MARCH 4, 2014 Library Board Minutes MAYOR'S MINUTE March 4, 2014 Board Members present: Jim Stallman, David Lees, Dot Pospischil, Mary Rita Meyers, Theresa Rabe Whittlesey, Linda Pribyl and Billy Toner arrived at 7:12. Absent, Excused: Bernie Kleppe , Kelly By JaS01'1 Giese, Staff Present: Cathy Bayne and Beth Wilz. Pospischil called the meeting to order at 7:03 pm. Agenda was reviewed and Meyers made a motion to approve the agenda, seconded by Lees, and motion carried 6-0. February minutes were reviewed as received, Pribyl made a motion to approve the minutes as After a long, cold winter, spring appears to finally be here when we can all finally get outside again and see our written, seconded by Lees, and motion carried 6-0. neighbors after a long winter"hibernation". As we begin our slow march towards warmer weather please mark Bills were then reviewed. Stallman made a motion to approve the bills as presented. Second- your calendars for some community events coming up. There is the 7"' Annual FYSA Pancake Breakfast held ed by Whittlesey, motion carried 7-0. at the Fairfax American Legion on April 6, the Int Annual Easter Egg Hunt taking place on April 12 at the Financial Report was reviewed and discussed. It was noted that everything is looking good- at Complex put on by the Fairfax Civic Coalition, and the Fidelitas and St. Clair Lodges will be putting on a Fish around 63%. In April or May we should discuss what should still be purchased in this years budget. Fry April 4 and 18, also at the Fairfax American Legion building. T-ball, baseball, and softball programs by Circulation reports were reviewed. Numbers are down due to the cold and bad weather. It FYSA will also be starting up in April, my kids can't wait to hit the ball field. Please sign your kids up if you was noted that numbers have been bad at other businesses. Food for fines has been a hit for the patrons. haven't already, it is a great time of learning and meeting other kids from the area. Board size was decided by our board last month (see those minutes) but we have been told that it has to be voted on by the citizens of Fairfax. Toner made a motion to inform the city council we We have talked about it since acquiring the grant in 2005, but the walking/biking trail is finally being would like to change the board size of our library board and to put this on the next municipal elec- built. You will notice the constriction has started and should finish sometime in late summer. This is going to tion. Seconded by Pribyl, motion carried 7-0. be a great connecting point for our community. It also serves a secondary purpose in providing an emergency Bayne's Review has been conducted and new goals set. She will give her employees reviews in connection point for fire and public safety access in the event the Prairie Creek Bridge over Hwy 151 were to a timely manner. ever be out of service. Easter Egg Hunt's next meeting is March 27 and they want to fill gift bags on April 10 at the Le- gion for the event that is April 12. Bayne will find out if they still want the Key Club to help fill In closing, I wanted to provide a brief update on the HWY 151 bridge replacement project that the IDOT is eggs and/or bags on April 5 and e-mail everyone the update. currently planning. After an initial public campaign last fall asking the IDOT to review alternative bridge re- Furnace was then discussed because there are cracks in the main furnace. We have two quotes constriction ideas, the IDOT is currently in process of doing this. As soon as we have word of the design and and waiting for one more. We may need an emergency board meeting to discuss the three quotes method along with schedule - we will relay this to you. and all the options with efficiencies, prices and also replacing air conditioners. Bayne will also find out what the city will pay for and make a spread sheet with all the options using all the quotes. Cleaning position was discussed. Bayne will check with City Clerk with a couple of questions and will hire someone shortly. TRUCK FOR SALE The Board Meeting Policy was then reviewed. It was decided that 2C - The month of July needs to be deleted and to add for election of officers. 2E the word lace needs to be changed to place. The City of Fairfax will be accepting sealed bids until 4:00 PM on Wednesday, April 30, Whittlesey made a motion to approve these changes and accept this first reading. Pribyl second- ed, motion carried 7-0. 2014, at 525 Vanderbilt Street for the following item: Watford contract was presented. Toner made a motion to approve the Watford contract of 1992 Ford L 8000 diesel truck with a 10' dump bed. The GVW is 34,520 lbs. The truck $8560 for the 2014/15 year. Stallman seconded, motion carried 7-0. will be sold in "as is" condition. It does have an antifreeze leak. Inventory is scheduled for the last week of March, 25 and 26. Ely now has the new panther and we will share with each other. The truck has ahook-up for aViking-Chive plow, but no plow is included. Stallman made a motion to adjourn the meeting at 8:26; Toner seconded. Motion carried 7 -0. The truck will be sold with a Henderson tailgate sander and storage rack for the sander. Respectfully Submitted, If you have any questions or would like to view the truck, contact Lynn Miller at 319-310- Beth Wilz 6080. Bids will be reviewed during the May City Council meeting. Dot Pospischil THE CITY OF FAIRFAX RESERVES THE RIGHT TO REFUSE ANY OR ALL BIDS. P& Z COMMISSION MINUTES MARCH 18, 2014 March 18, 2014 5 ;V P & Z Meeting Minutes The meeting was called to order at 7:00 pm by Chairman Kell. Members present: Boxa, Sobasla, Kunze, Nurre, Kell, Mevers. Absent: Schoon. Also present Nvas Mike Dufoe, Cynthia Stimson, Mayor Rabe, and most of City Council. Pancake Breakreviewaves, First action item Nvas to the minutes from Februarv. Motion to approve Nvas by Mevers, and a second by Boxa- All minutes approved. Next item Nvas to review the rezoning request of the lot on the corner of Hv,-v 151 and Beverly Rd. It Nvas proposed by Sunday, April 6, 2014 @ The Fairfax American Legion ' , Shane Schrader to change the zoning to 4RM. He is proposing 11 buildings, N-6th four units each Nvith two stall garages to � **A —You-Can-Eat **7am—Ilam** be built on the lot, ranging from $168k- 188k. The 1'`floor square footage Nvould be around 1,200 square feet and if the basement Nvould be finished, it Nvould be around 8-900 square feet. There would need to be a traffic study on BeverIv Road to determine if any changes to the road would be necessary. In regards to the 100 Near flood plain, Mayor Rabe discussed the flood plain line Nvas updated in 2010 (I believe that is GOOD_WILL DONATIONS WILL BE ACCEPTED DURING what he said??) and Shane discussed the fact that the lowest opening in one of his buildings needs to be 1' above the flood •` �/ THE BREAKFAST TO HELP SUPPORT ALL OF THE •` �/ plain. Discussion of a time frame came up and the plan is for the 1'`building, towards the back of the lot would be com- pleted by the end of June. He would keep 1 building as a spec and begin building based upon sales. BOYS AND GIRLS OF THE FYSA �� ,� � Boxa discussed that based on other neighborhoods with similar plans, this seems like it applies to the middle income fami- lies. This lot would operate under their own covenants. Join us for pancakes bake sale At 7:27 the board opened it up to a public hearing. '/ Marc Magers-125 Horizon- He clarified that the IDOT and Cedar Rapids had no interest in seeing the traffic AWNT, iv the county had an interest. raf f le and silent auctions! onJoel Rudd-472 Sunset Drive- He Nvas concerned N ith protecting the houses around him and on that side of the pond against flooding. The representative from Brain Engineering that Nvas Ne th Shane had said they will have to provide the Silent Auction to � calculations to show that it will not change any drain standards. Shane, along with Brain Engineers,made sure to say they 9)il �� •• �� ,� have to keep all drain standards as they are now, even after all of the buildings are built. Name the Field$ for' 2014 At this time Nve also reviewed the 4RM standards, and Shane discussed that this lot's convenants would have its own landscape upkeep, snow removal service, etc. Cvnthia the city clerk asked Shane could there be changes, based on the traffic study coming back that there would need to be changes in the road. Shane had said, v es that definitely would play into this plan being a final one or not. Al Sankot-468 Sunset Drive- Will this be higher than Al's side and where will the water be draining from that lot? Shane went over the detention basin that is in the center of the lot and all of the water will be routed to drain into there, ' d it would drain slowly (in accordance to regulations)to the pond below Dale Movle-462 Sunset Drive- Dale discussed the issue with the potential number of kids and filtering them from that lot into an area where they could safely play. He also discussed he Nvas worried about the price point and security issues Deadline to signup for all 2014 watch for down the road. It could be a concern at some point; however, Shane is planning each lot to have some vard space. registration forms p 9 programs is April 15th 9 Duncan Suthers-6409 Beverly Road- he discussed the drainage has alreadyincreased over time towards the east, as n the Fairfax that lot has been built up with the extra dirt that has been brought on and suggested a swale go to the south. He also dis- srin cussed putting a deadline on the building timeline for a possible 2-3 Nears. He also discussed the trail and if the condo association would be able to just close the trail at their lot. Facts, or visit the Questions? Onail us at It Nvas discussed that the plans for the trail are not 100%set up to that point Tet, and reiterated about the drainage stud- _ V� FY 5 A link at _ ies that need to be done to ensure that this lot would not cause any flooding any where. FYSAGsouths/o__Pe, het •• Al Sankot (see above for information), asked if there would be enough room for an outbuilding of an�T sort, and the C I'1'�/Of f a l rf aX.01"g answer is no. He also said that the bridge b�T the current pond is where people would be Nvalking through from that lot, and Shane confirmed ves. Duncan brought up the traffic concerns and the fact that people do already drive over the speed limit, which could ere- DONT re- DON'T MISS ate issues. 8:12 p.m. the public hearing was closed. In closing discussion points between the board members- Nve had concerns about no sideNvalks and lighting. We are OUT ON THE FUN! confident in the plan that was presented and that it Nvll be carried out, and also discussed the street lighting possibilities. We also discussed the traffic increase from what it is zoned at now to what it would be moving to a 4 RM and it would not be increasing an incredible amount, based on what it is already zoned as. Boxa made a motion to recommend the rezoning request to a 4RM of the lot on BeverIv Rd & Hv«T 151, subject to • Mike Dufoe's with Hall &Hall Engineers recommendations and with the addition of a lighting request. There Nvas a sec- n • • • • • • ' • Mevers.o d b� e��e s. AllA ves. The Fairfax Planning and Zoning Commission will recommend the rezoning of the lot in question to 4RM to Citi Council. The City Council meeting will be on April Sri'at 7 p.m.. Motion to adjourn the meeting by Meyers, and a 2"�by Sobaski. All Aves, meeting adjourned at 8:40 .m. J g � � � � g J P CITY COUNCIL MINUTES MARCH 25, 2014 CONTINUED Motioned by Magers, seconded by Beer to approve final passage and adoption with respect to ORDI Proudly Serving Fairfax NANCE 12, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF & the Surrounding Communities FAIRFAX, IOWA, 2012, BY AMENDING PROVISIONS PERTAINING TO LOAD AND WEIGHT RESTRICTIONS. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Since 998 Otto. Motion carried. Joe Kell was present to discuss several FYSA issues. Insurance coverage was discussed. He presented *Complete Auto Body Repair & Refinish the bill for liability insurance for FYSA with an amount due of$1,197.00 and requested that the City of Fair- ., � *I-CAR Gold Class Certified fax reimburse FYSA for this expense. The clerk was directed to place this payment on the April claims for Facility & Technicians approval. & *Free Estimates — Stop in Any Time The insurance requirement for groups using the diamonds was discussed. The park fees are to be modi- *Paintless Dent Repair Available by Appointment fied. A waiver form was discussed. COLLISION Joe informed the Council that the Men's Softball League would like to hold a fundraising tournament in C E N T E R Fairfax on a Friday and Saturday. They anticipate 14 teams. FYSA will manage the concession stand and site duringthe tournament. Joe requested that the Cit of Fairfax allow them to use the facility for free. U.S. HIGHWAY 151 21 Williams Boulevard — Fairfax q y y FAIRFAX, IA There is a Fairfax team and FYSA would like to use this tournament as a test run on how to run a tournament. www.welnrepeir.com 319) 846-3434 The consensus was that this would be fine. Monday-Thursday 7:00am to 5:30pm Motioned by Magers, seconded by Frieden to approve RESOLUTION 2014-43, A RESOLUTION EN- Friday 7:00am to 5:OOpm TERING INTO A PARK LEASE AGREEMENT WITH FAIRFAX YOUTH SPORTS ASSOCIA- Saturday 8:00am to 12:OOpm TION. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-43 duly adopted. Motioned by Frieden, seconded by Beer to approve RESOLUTION 2014-44, A RESOLUTION ES- TABLISHING PARK FEES. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe declared RESOLUTION 2014-44 duly adopted. Joe discussed an area on each diamond that does not drain well. The city engineer and/or contractor are �� r to be contacted. Timing of the installation of the irrigation system was discussed. The contractor is to come SATURDAY�►✓ 1t1/A� OCL. SUNDAY out on April I to view the area and discuss installation. We want to time it so that the FYSA activities are note LUNCH disrupted. "' "'h5.99 Two quotes for scoreboards were discussed. m' °� IW 1/4 BURGER BASKET OR b WINGS & FRIES BASKET Motioned by Frieden seconded by Beer to approve the purchase of two scoreboards from Daktronics for (— —� $7,079.00. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. BAR&GRILL A picture of the proposed dugouts was viewed along with the cost estimate of$10,800 for four dugouts. STAR BAR HAPPY HOUR iWW�umuuuumiu° ,� f wu,l Motioned by Magers seconded by Beer to approve the quote of$10,800 from EIB to build dugouts at the �,�� ,� softball/baseball diamonds at The Complex. Ayes: Beer, Frieden, Magers, and Wainwright. Nays: none. , „ , SEVEN DAYS A WEEK Absent: Otto. Motion carried. .... 11-7PM CROSSWORDS,PULL TABS,POWER BALL Joe asked what type of glass should be used on the bulletin board. This is being built and donated. Plexi- �� glas will be used. 2 for 1 Well Drinks � $3.75 Domestic Mini s Joe asked about the availability of restrooms at The Complex for the Easter Egg Hunt on April 12. Lynn � � Y2 price Appetizers Miller stated that he has checked with Professional Plumbing and they will have the building ready to use be- t * (Select Appetizer Menu) fore that date but not the fields. � � Bernie Frieden asked that any FYSA staff having access to city equipment get trained before operating �� 1■•■■0■■•■•■■•■•■■■•■•■••■•■■■■0•■•■••■•■■■■0•0•■••■•■■0■■•o * hru THURS.equipment. It was discussed to put a lock on the control room door and use a key cabinet for all of the keys. � � $2.00 BUSCH LIGHTTALLBOYS - SUN t ■ The clerk was directed to place an ad in the FACTS to sell an old thick. Bids at due by April 3 0, 2014. WEEK �� Cathy Bayne informed the Council that MidAmerican Energy found a gas leak in the library and shut down the middle furnace. The doors at the library were discussed. They are still having trouble with the locks. Mayor Rabe will contact the contractor. The rear exit door is to be unlocked while the library is open since it is a marked exit. Motioned by Frieden, seconded by Beer to adjourn the meeting. Ayes: Beer, Frieden, Magers, and Wain- BUY ONE GET TRADITIONAL $2BEEF TACOS VC wright. Nays: None. Absent: Otto. Motion carried. Mayor Rabe adjourned the meeting at 7:10 PM Y�' ONE CHICKEN WING $2.50 LIMEARITAS TENDERLOIN DINNER- $7.99 CHICKEN PRICE Mayor Jason Rabe BASKETS 10 Wings,Fries,Coleslaw TACO PIZZA& City Clerk/Treasurer Cynthia Stimson r� q Or NACHO SPECIALS $8.'9�' Disclaimer: The foregoing minutes are not official until approved by the City Council. r”I ZZ/-1, Add$1.Oo For Boneless CITY COUNCIL MINUTES MARCH 18, 2014 FAIRFAX FIRE AND RESCUE CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING SURROUNDINGPROUDLY SERVING FAIRFAX-WALFORD AND REAS MARCH 18, 2014 The Fairfax City Council attended the Fairfax Planning and Zoning Commission's regular meeting on Tuesday, March 18, 2014. Council members present were: JoAnn Beer, Travis Otto, Marc Magers, and Ma- rianne Wainwright. Mayor Rabe also attended. Staff present: Cynthia Stimson and Lynn Miller. Mike Even if the weather hasn't necessarily shown it, it IS spring! Once the snow melts and the weather permits, many Dufoe, from Hall and Hall Engineers, Inc, was also present. of you may be looking to burn some left over leaves. Be sure you only burn in a container or barrel with a one- Joe Kell, Chairman of the Planning and Zoning Commission called the meeting to order. Shane Schrader inch spaced wired grate or other suitable spark-arresting device for the control of windblown materials, no burning presented information about the rezoning request for the property located at Beverly Road and Williams in gardens, and no burning at night. If you have additional questions, please refer to the city burn ordinance or Blvd. in Fairfax. He showed a layout of a proposed condo development and discussed design aspects, drain- Linn County's burning regulations. Single family residential addresses within the City of Fairfax are provided age, a traffic study, landscaping, and the constriction schedule. Additional information was given by Mayor with weekly yard waste pick-up. You pay for this as part of the $11.25 you pay for solid waste. Pickup is on Rabe, council members, and staff. Mondays, April through November. Joe Kell opened the public hearing concerning the rezoning request at 7:27 PM. Eight area residents were present to ask questions, gather information, and voice their opinions about this proposed project. Topics It appears there is still ice on some areas of water, but please be aware that the ice has been melting for some time. they discussed were: drainage, elevations, vehicle traffic flows, increased foot traffic, sidewalks, on street It is unsafe to walls on black ice. If you happen to walls on ice and hear it crack underneath you, be sure to lie parking, lot size, out buildings, and street lighting. down and spread your body mass across as much ice as possible and start sliding your way to safety. Joe Kell closed the public hearing at 8:12 PM. After discussion by the Planning and Zoning Commission members, they approved a recommendation to In addition, it is the time that bad weather can quickly approach. We activate our sirens when there are winds at approve the rezoning request contingent on the issues raised by the city engineer and the addition of a re- 70 MPH or greater, golf ball sized hail or larger, or if the Weather Service says there is a chance for a funnel cloud quirement for street lighting. or if one is already spotted. These sirens are NOT designed for you to hear them inside of your home, but rather No formal action was taken by the Fairfax City Council. outside of your home as a warning to take cover. For severe weather warning inside your home you should see The Planning and Zoning Commission adjourned their meeting at 8:33 PM and the City Council members that you have a weather radio or use one of the weather services to send you notifications of severe weather. ended their discussions and left with everyone else. Next month, I will review all of the tornado shelter information, so please be sure to read, review, and make sure Mayor Jason Rabe you have a safe area designated in the mean time! City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. Now that we will start seeing more sports activities starting around our town, please be aware of children riding bikes, people walking their dogs, and just be aware of more activity happening on the streets. Also, be aware of CITY COUNCIL MINUTES MARCH 25, 2 014 any excessive rain water that may flood portions of the streets. Do not ever attempt to walls through flood areas, as there could be litter, branches, and other dangerous objects floating through the water. CITY OF FAIRFAX Have a safe and great April! SPECIAL CITY COUNCIL MEETING MARCH 25, 2014 The special meeting of the Fairfax City Council was held Tuesday, March 25, 2014, at Fairfax City Hall. Mayor Rabe called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Marc Magers, and Marianne Wainwright. Travis Otto was absent. Other city staff present: Cynthia Stim- Welcome Packet Bags Available for Purchase son Lynn Miller and Cathy Bayne. Motioned by Wainwright, seconded by Frieder to approve the agenda. Ayes: Beer, Frieder, Magers, and Wainwright. Nays: none. Absent: Otto. Motion carried. The City of Fairfax distributes a Welcome Packet to new residents when they Motioned by Wainwright, seconded by Magers to approve RESOLUTION 2014-42, A RESOLUTION AUTHORIZING THE ISSUANCE OF $1,330,000 GENERAL OBLIGATION CORPORATE PUR- sign up for Fairfax utility service. This year, we ordered extra bags so we POSE BONDS, SERIES 2014 AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME. could offer them for sale to current residents. The bags are insulated and are a Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. great size to take to the grocery store or on a picnic. This year's bag is royal Mayor Rabe declared RESOLUTION 2014-42 duly adopted.Motioned by Magers, seconded by Wainwright to introduce and approve the first reading of ORDI blue with white printing, and features the logos of our Welcome Packet Part- NANCE 12, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF ners that help to sponsor the program. This offer is for the bags only, no con- FAIRFAX, IOWA, 2012, BY AMENDING PROVISIONS PERTAINING TO LOAD AND WEIGHT RESTRICTIONS. Roll call vote: Ayes: Beer Frieder Magers, and Wainwright. Nays: None. Ab- sent: Otto. Motion carried. Motioned by Magers, seconded by Wainwright to suspend the rile requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 12. Roll call vote: Ayes: Beer, Frieden, Magers, and Wainwright. Nays: None. Absent: Otto. Motion carried. CITY COUNCIL MINUTES MARCH 11, 2014, CONTINUED ' �1102eiipli Shane Wicks discussed the Trail Project status and reviewed some of the pre-constriction meeting topics. your hair your w a y Motioned by Magers, seconded by Otto to approve RESOLUTION 2014-38, A RESOLUTION AP- PROVING THE PROPOSAL FOR CONSTRUCTION TESTING SERVICES FOR THE FAIRFAX c o r u. ( rm 0 J J e r &x , TRAIL PROJECT ALONG EAST SIDE OF UNNAMED TRIBUTARY TO PRAIRIE CREEK, IDOT colorist i hair cJ c.:s i g n e r PROJECT NUMBER STP-E-2462(601) FROM TERRACON CONSULTANTS. Roll call vote: Ayes: located at Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESO- Jai J4, C.it S. LUTION 2014-38 duly adopted. 260 southc ate pl c.e sw Suite 1 Motioned by Magers, seconded by Otto to approve RESOLUTION 2014-39, A RESOLUTION AP- c.eclar rapic s, iow a 52404 PROVING THE PROPOSAL FOR VIBRATION MONITORING FOR THE FAIRFAX TRAIL PRO- ( 41 ) 751 .9987 JECT ALONG EAST SIDE OF UNNAMED TRIBUTARY TO PRAIRIE CREEK, IDOT PROJECT NUMBER STP-E-2462(601) FROM BRAUN INTERTEC. Roll call vote: Ayes: Beer Frieden Otto Magers, and. Wainwright. Nays: None. Motion carried. Mayor Rabe declared. RESOLUTION 2014 39 duly adopted. g Y Y Y Motioned by Magers, seconded by Otto to approve RESOLUTION 2014-40, A RESOLUTION AP- PROVING CHANGE ORDER #1 FOR THE FAIRFAX TRAIL PROJECT ALONG EAST SIDE OF UNNAMED TRIBUTARY TO PRAIRIE CREEK, IDOT PROJECT NUMBER STP-E-2462(601) FROM TAYLOR CONSTRUCTION, INC.. Roll call vote: Ayes: Beer, Frieder, Otto, Magers, and. f Wainwright. Nays: None. Motion carried.. Mayor Rabe declared RESOLUTION 2014-40 duly adopted. r Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2014-41, A RESOLUTION AP- PROVING CHANGE ORDER #2 FOR THE FAIRFAX TRAIL PROJECT ALONG EAST SIDE OF UNNAMED TRIBUTARY TO PRAIRIE CREEK, IDOT PROJECT NUMBER STP-E-2462(601) FROM TAYLOR CONSTRUCTION, INC.. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2014-41 duly adopted. Motioned by Beer, seconded by Otto to approve the claims list dated March 11, 2014. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. The city clerk reminded the city council of the special city council meeting on March 25, 2014, at 6:00 PM A few other items other than the bonding action, will be placedon the agenda. JoAnn Beer asked if Fairfax could have a representative go to the Linn County Trails meetings. Marc '"'" Magers volunteered. JoAnn will forward him meeting information. Marc Magers announced that the City of Ely is working on extending the trail in their community. There - will be a meeting with Ely and Johnson County to discuss the process. He asked people to attend to show - 319--366-`3667 support of the project. Septic System Installation*Septic Site Analysis&Percolation Testing*Sewer&Drain Installation Joann Beer mentioned an article in the CityScape about nuisance abatement. Water Installation&Replacement*Foundation&Basement Digging*Demolition*Trucking&Hauling The city clerk asked about the submission of the All Star Community Award application. Mayor Rabe is Site Utilities*Backhoe&Bulldozer Services*Grading&Trenching*Site Clearing working on this application. awned&operated by pan Zamastl,Pat Zamastil,and Charlie Fisher Motioned by Otto, seconded by Frieden to adjourn the meeting. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe adjourned the meeting at 10:00 PM Mayor Jason Rabe yr�l City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. r + CITY COUNCIL MINUTES MARCH 11, 2014, CONTINUED YARD WASTE PROGRAM INFORMATION Motioned by Magers, seconded by Beer to approve RESOLUTION 2014-34, A RESOLUTION SET- TING THE TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON A REZONING REQUEST. Roll call vote: Ayes: Beer, Garbage and recyclables are picked up at the curb on Tuesdays. Yard waste is Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLU- picked up at the curb on Mondays, April through November only. All collections TION 2014-34 duly adopted. begin at 7:00 a.m. If a Monday is a holiday, pick-up may be a day later than usu- Drainage in the area behind city hall was reviewed. The City has received two quotes for work to help al. Details of schedule changes are published in the monthly Fairfax Facts news- the drainage. The IDOT will be contacted to ask about options for connection to drainage strictures both be- fore and after their planned road improvements. letter. Mayor Rabe informed the City Council about the customer service problems the City has been having Yard waste must be placed in either brown Kraft bags or a waste container with our current uniform provider. They are to be notified in writing of the problems to begin the process of that is clearly marked with a large "Y". Size and weight requirements also apply cancelling the contract. Two companies have been contacted for quotes and a third will be called. Samples to yard waste containers. The maximum size allowed is 34 gallons. Containers and referrals are to be gotten from the preferred quote. must weigh no more than 40 pounds when filled. You may place as many con- Mike Dufoe, from Hall and Hall Engineers, gave an update of Phase 1, East Cemetery Road Area Im- tainers of yard waste at the curb as needed with no additional charge. No gar- provements Project. The contractor is checking on why the alarm sounded at the sewer lift station. They are to make the access road usable, get the alarm system training scheduled, one lift station basket cleaned, the bage tags are required for yard waste. Branches need to be bundled when not other placed, till the field, and do seeding. placed in a container. Branches must be in lengths no longer than four foot and Mike Dufoe stated that the pre-constriction meeting with Rathje Constriction, for Phase 2, East Ceme- be no more than three inches in diameter. Yard waste placed in plastic garbage tery Road Area Improvements Project, is scheduled for 10:00 AM on Friday, March 14, 2014. Jeff Iben has bags will not be picked up. been contacted about the needed detention basin improvements. He is requesting a written agreement with Yard Waste Collection Will begin Monday, April 7, 2014 the City of Fairfax about acceptance of the basin. Hall and Hall Engineers will draft the agreement. g y p Motioned by Magers, seconded by Beer to approve RESOLUTION 2014-35, A RESOLUTION AC- CEPTING A 50' DRAINAGE AND STORM SEWER EASEMENT ON A PORTION OF THE PROP- ERTY LOCATED EAST OF 25 EAST CEMETERY ROAD AND SOUTH OF EAST CEMETERY ROAD IN CONNECTION WITH THE PHASE 2 EAST CEMETERY ROAD STREET RECON- STRUCTION, TRAIL AND DRAINAGE IMPROVEMENTS PROJECT IN FAIRFAX, LINN COUN- TY, IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion car- ried. Mayor Rabe declared RESOLUTION 2014-35 duly adopted. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2014-36, A RESOLUTION AC- CEPTING TEMPORARY CONSTRUCTION EASEMENT ON A PORTION OF THE PROPERTY O lJ SIDE lJ SAGE WATER METERS LOCATED EAST OF 25 EAST CEMETERY ROAD AND SOUTH OF EAST CEMETERY ROAD IN CONNECTION WITH THE PHASE 2 EAST CEMETERY ROAD STREET RECONSTRUCTION, TRAIL AND DRAINAGE IMPROVEMENTS PROJECT IN FAIRFAX, LINN COUNTY, IOWA. Outside usage Water meters Will be made active this Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2014-36 duly adopted. month. We Will resume monthly readings April 21 . Motioned by Wainwright, seconded by Otto to approve RESOLUTION 2014-37, A RESOLUTION AC- CEPTING TEMPORARY CONSTRUCTION EASEMENT ON A PORTION OF THE PROPERTY The bills issued April 30 Will include Charges for out- LOCATED AT 25 EAST CEMETERY ROAD IN CONNECTION WITH THE PHASE 2 EAST CEM- ETERY usage. ROAD STREET RECONSTRUCTION, TRAIL, AND DRAINAGE IMPROVEMENTS PRO- g JECT IN FAIRFAX, LINN COUNTY, IOWA AND ACCEPTING TEMPORARY CONSTRUCTION two "WA" lines on their bills. EASEMENT ON A PORTION OF THE PROPERTY LOCATED AT 7901 EAST CEMETERY ROAD IN CONNECTION WITH THE PHASE 2 EAST CEMETERY ROAD STREET RECON- STRUCTION, TRAIL AND DRAINAGE IMPROVEMENTS PROJECT IN FAIRFAX, LINN COUN- TY, IOWA. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion car- ried. Mayor Rabe declared RESOLUTION 2014-37 duly adopted. CITY COUNCIL MINUTES MARCH 11 , 2014, CONTINUED Fairfax City-Wide Garage Sale Day! Dave Yanecek reported that the Linn County Building Department has completed their review of Casey'sp th Commercial Building Permit Application. City staff will be accompanying Linn County's building inspec- S a t u r d a Y, 1 V 1 a y �7 2014 tors during inspections. Dave recommended approval of the commercial building permit. Linn County has billed the City of Fairfax for their services. Casey's will be invoiced for this amount along with Fairfax's 8 AM — 4 PM fees. Motioned by Magers, seconded by Otto to approve Casey's General Stores' Commercial Building Permit Throughout the City of Fairfax and beyond! Application. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Maggie Burger, of Speer Financial, reviewed the bids received during the bond sale this morning and rec- For only $3.00 you Can be a part of the map and sale listing ommended the City accept the bid from UMB Bank, n.a., Kansas City, Missouri with a true interest rate of 2.2440%. which will be made available at area businesses. This will also Motioned by Magers, seconded by Wainwright to approve RESOLUTION 2014-31, A RESOLUTION 10 01 go towards the purchase Of a Fairfax City-Wide Garage Sale AWARDING SALE OF GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SERIES Ad in the Gazette, printing of maps, and printing of listings. 2014. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Yard Please send or drop Off your $3.00, your physical address, an Mayor Rabe declared RESOLUTION 2014-31 duly adopted. Planning and Zoning Commission Member Dennis Kunze discussed the Commission's decision to not �Ja email address (for an electronic Copy Of the listing And map), recommend changes to the accessory stricture regulations. Discussion was held about the role of the Board 41/ lel Z and your sale listing of up to 5 items to Julia Rabe at 125 Dri f t- of Adjustment and the process of combining lots. Mayor Rabe asked that research will be done about the reg- "..x wood Lane, Fairfax, IA 52228 On Or before Monday, May 12th. ulations and processes of other communities. Questions? Call 319-210-6314 Or email iaiurabe yahoo.com Motioned by Wainwright, seconded by Frieden to approve RESOLUTION 2014-32, A RESOLUTION SETTING PUBLIC HEARING CONCERNING ADOPTING A REVISED OFFICIAL ZONING MAP FOR THE CITY OF FAIRFAX. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2014-32 duly adopted. Motioned by Wainwright, seconded by Beer to approve RESOLUTION 2014-33, A RESOLUTION AU- THORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2014-33 duly adopted. Motioned by Beer, seconded by Frieden to approve the third reading and give final approval to ORDI- NANCE RDINANCE NO. 09, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2012, BY AMENDING PROVISIONS PERTAINING TO THE ANIMAL PRO- TECTION AND CONTROL. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe gave a report from the Splash Pad Committee. After looking into the costs and process of placing a splash pad at Hawks Ridge Park, the Committee is recommending not placing one in this park. In- stead, they suggest saving for a larger splash pad at The Complex. This will help with budgeting of needed infrastructure improvements and the placement of the planned basketball court at Hawks Ridge Park. Saturday, May 17, 2014, was set as the date of the Fairfax City-wide Garage Sale Day. It Saturday, Tune 7, 2014, was set as the date for the annual Fairfax City-wide Waste Pickup Day. We will li ' not be collecting hazardous waste materials this year. ng Watert J Discussion was held about possible Earth Day Activities. Discussion was held about a traffic study that Linn County is requiring for the proposed condo develop- Odor Rem ment area near Beverly Road. Mayor Rabe suggested the City share in the cost of this traffic study, as the City will use the information gained and will benefit from future development of this area. Motioned by Magers, seconded by Wainwright to share the cost of this required traffic study with Gordon Sevig. The City will pay 50% of the costs, up to a maximum of$2,500.00 contributed to the study's costs. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Motion carried. The Planning and Zoning Commission will be holding a public hearing regarding the rezoning request from Gordon Sevig for this property, on Tuesday, March 18, at 7:00 PM. Some City Council members may be attending this hearing. The city clerk was directed to post this as a special city council meeting, in case a quorum of the city council will be present. w CITY COUNCIL MINUTES MARCH 11, 2014 CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING MARCH 11, 2014 The regular meeting of the Fairfax City Council was held Tuesday, March 11, 2014, at Fairfax City Hall. , Mayor Rabe called the meeting to order at 7:00 PM. Council members present: JoAnn Beer, Bernie Frieden, Travis Otto, and Marianne Wainwright. Marc Magers was absent. Other city staff present: Cynthia Stimson, m Lynn Miller, and Dave Yanecek. Motioned by Otto, seconded by Frieden to approve the agenda. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. Fldelltlas Lodge 364 AF & AM Motioned by Beer, seconded by Otto to approve the City Council minutes dated February 11, 2014 and Feb- ruary 25, 2014. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Absent: Magers. Motion carried. St. Clair Lodge 64 AF p' AMotioned by Otto, seconded by Beer to place on file the Planning and Zoning Commission minutes dated (�, M February 18, 2014 and the Library Board of Trustees minutes dated March 4, 2014, and the Parks and Beautifica- tion Committee minutes dated January 16, 2014. Ayes: Beer, Frieden, Otto, and Wainwright. Nays: None. Ab- sent: Magers. Motion carried. ALLYOU CAN EAT FISH FRY! Lynn Miller reported that the fire department has received the new radios and has completed CPR training as well as mask testing. He also reported that the City's new pick-up was purchased today. JoAnn Beer reported that the Parks and Beautification Committee has been working on the Easter Egg Hunt. Marc Magers entered at 7:04 PM. Fairfax American Legion Building Mayor Rabe distributed drawings of a proposed park sign for The Complex. The City Council requested that changes be made to lower the expense estimate and a revised layout be submitted. 2 �(aln �treet Falr�aX Motioned by Beer, seconded by Magers to approve the financial reports as submitted. Ayes: Beer, Frieden, �V� Otto, Magers, and Wainwright. Nays: None. Motion carried. APRIL 4TH AND 18TH Deputy LaMere presented the list of calls. Marc Magers asked about an animal problem and requested details be forwarded to the city clerk's office. Cathy Bayne mentioned complaints about vehicles running the stop signs at Front and Park Street. Two quotes for drywall repair and one quote for painting in the library were discussed. More quotes are to be SERVING FROM 5:00 PM TO 7:30 PM obtained and reviewed during the special meeting on March 25. Three quotes for furnace and air conditioning unit replacements were discussed. COST: $8.00 for adults, $4.00 children 12 and under Motioned by Otto, seconded by Frieden to accept the quote from Jordan's Heating and Cooling, Inc. of $17,114.00. The maintenance department will fix the concrete pad under one of the air conditioning units, if Children 5 and under eat free! needed and Jordan's Hearing and Cooling, Inc. does not. Funding will be from the general fund in addition to current library budget. Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: none. Motion carried. Mayor Rabe opened the public hearing regarding the FYI budget at 7:48 PM. The city clerk reported that FISH, VEGETABLE, COLE SLAW, DESSERT the clerk's office did not receive any written or oral comments about the budget. No one present had any com- ments. Mayor Rabe closed the public hearing at 7:49 PM. COFFEE, TEA, MILK, LEMONADE, AND JUICE Motioned by Magers, seconded by Otto to approve RESOLUTION 2014-28, A RESOLUTION APPROV- ING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL YEAR 2014-2015. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLU- THE BAR WILL BE OPEN, STAFFED BY TION 2014-28 duly adopted. Motioned by Magers, seconded by Otto to approve RESOLUTION 2014-29, A RESOLUTION SETTING MEMBERS OF THE FAIRFAX TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AMERICAN LEGION AND ORAL COMMENTS ON THE CITY'S PROPOSED AMENDMENT TO THE FISCAL YEAR 2013 -2014 BUDGET. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe declared RESOLUTION 2014-29 duly adopted. Discussion was held about the insurance renewal quote. Auto deductibles and coverages were reviewed. Motioned by Magers, seconded by Otto to approve RESOLUTION 2014-30, A RESOLUTION APPROV- ING THE INSURANCE COVERAGE FOR THE CITY OF FAIRFAX BEGINNING APRIL 1, 2014. Roll call vote: Ayes: Beer, Frieden, Otto, Magers, and Wainwright. Nays: None. Motion carried. Mayor Rabe de- clared RESOLUTION 2014-30 duly adopted. RIL CITY COUNCIL MINUTES FEBRUARY 25, 2014 CITY OF FAIRFAX SPECIAL CITY COUNCIL MEETING FEBRUARY 25, 2014 Fairfax Lions Meeting The special meeting of the Fairfax City Council was held Tuesday, February 25, 2014, at Fairfax City Hall. Mayor Rabe called the meeting to order at 6:05 PM. Council members present: JoAnn Beer, Travis 7 i 0 0 P lakwAs. IN11 Q n day., April 7,, 14 Otto, and Marc Magers. Bernie Frieden and Marianne Wainwright were absent. Other city staff present: Cynthia Stimson. Motioned by Magers, seconded by Otto to approve the agenda. Ayes: Beer, Otto, and Magers. Nays: G ua ra my Ela n k., 00-8 th t. t. none. Absent: Frieden and Wainwright. Motion carried. Discussion was held about the two quotes received for patrolling in Fairfax. The contract with Per Maax r Mar ends on March 31, 2014. Motioned by Otto, seconded by Beer to approve RESOLUTION 2014-25, A RESOLUTION EN- TERING INTO A SECURITY PATROL AGREEMENT WITH SIGNAL 88 SECURITY. Roll call The speaker topic will be the Fairfax Historical society. vote: Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2014-25 duly adopted. Everyone is welcome. Two quotes for irrigation of the ball fields at The Complex were discussed. Motioned by Magers, seconded by Otto to accept the quote from Fleming Irrigation of$19,400.00 to For additional information contact: Paul Mania 319-560-3031 install an irrigation system at the two ball fields at the Fairfax Regional Sports and Park Complex. Ayes: Beer, Otto, and Magers. Nays: none. Absent: Frieden and Wainwright. Motion carried. i• i it Ctti a i i,cC}r Motioned by Beer, seconded by Otto to approve RESOLUTION 2014-26, A RESOLUTION SET- TING DATE FOR SALE OF GENERAL OBLIGATION CORPORATE PURPOSE BONDS, SE- RIES 2014 AND AUTHORIZING THE USE OF A PRELIMINARY OFFICIAL STATEMENT IN o, and Magers. NONN None. N WITH Absent: ieE SALE OF riBONDS. R oll call vote: Ayes: Beer,Absent: Frieden and Wainwright. Motion. Mncarried. Mayor Rabe declared tRESOLUTION I 2014-26 duly adopted. J Motioned by Magers, seconded by Otto to approve RESOLUTION 2014-27, A RESOLUTION TO CABIN FEVER R . APPROVE PAY APPLICATION NO. 1 FROM TAYLOR CONSTRUCTION, INC. FOR THE FAIR- ( FAX TRAIL ALONG EAST SIDE OF UNNAMED TRIBUTARY TO PRAIRIE CREEK BETWEEN EAST CEMETERY ROAD AND FRONT STREET PROJECT IN THE CITY OF FAIRFAX, LINN �HbIM✓JNi MF g . YM( + COUNTY, IOWA. Roll call vote: Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and We've got the cure! Wainwright. Motion carried. Mayor Rabe declared RESOLUTION 2014-27 duly adopted. Talk to ,Jason today about ap- y The clerk reviewed the proposed budget for FYI and some special reports supplied to the city coon- plying for an RV loan with cil. Marc Magers verified that the tax levy will remain at $8.10 for this proposed budget. The clerk was di- Guaranty Bank! �r�uuu rected to submit the budget hearing notice for publication. The budget hearing will be held on March 11, 2014. Don't have time? Marc Magers reported that Don Sankot talked to him about drainage in his yard. Work during the You can also apply online! Phase 2 Water Main Project may have made drainage in this area more difficult. He also asked the city clerk www.Guaranty-Bank.com to look into contract dates for the fire chief s telephone. Mr Mayor Rabe mentioned drainage in the Blazing Star Court area. Motioned by Magers, seconded by Beer to adjourn the meeting. Ayes: Beer, Otto, and Magers. Nays: None. Absent: Frieden and Wainwright. Motion carried. Mayor Rabe adjourned the meeting at 6:40 PM , Fairfax Office Mayor Jason Rabe 7_ 300 80th It Ct City Clerk/Treasurer Cynthia Stimson Guaranty -Bank 319-896-6190 Disclaimer: The foregoing minutes are not official until approved by the City Council. For your kind of life. MEMBER FDIC EAST CEMETERY ROAD AREA IMPROVEMENTS PHASE 2 The East Cemetery Road Street Reconstruction, Trail and Drainage Im- provements is anticipated to begin in mid to late April (depending on weather mom and the amount of frost still in the ground). This project will involve recon- structing East Cemetery Road from Highway 151 to east of 80th Street with new concrete street pavement and a new trail. The trail will connect the proposed trail over Prairie Creek (also being constructed this summer) to Driftwood Lane. Also included in thisroject are improvements to ditches and drainage p J p ge along the corridor. It is anticipated construction will last until mid-August Attention 3rd _, 61hgrade soccer ay r t.f.f. 2014. During the majority of construction, traffic will be down to one-lane, one -way traffic for local residents only. Announcing YS ' new Full reconstruction of a street corridor is never easy and will be a big impact to the neighborhood. Your patience and cooperation during construction of this great improvement is appreciated! Intermediate Soccer League'. This new league begins spring 2014 and will have two divisions: OFFICE CLOSING 3rd & 4th grade and a 51 & fit grade divisions. err All cit offices will be closed on Y i Friday, April 18, 2014 for the Girls league and Boys league* Good Friday Holiday. •� 7 v 7, including goalies* Have a happy, hopping Easter! „ s� Bigger soccer fields and goals • Instructional, competitive league SPLASH PAD UPDATE 5 week season, played on Saturday mornings Need coaches and referees The Fairfax City Council formed a committee to do some initial research clinics planned beginning on installing splash pads in our park system and report back to the Council. The Coaching initial ideas were to install a small splash pad in the Hawks Ridge Park with a *Determined by player participation larger splash pad at the Fairfax Regional Sports and Park Complex. Some initial cost estimates were obtained for planning and budgeting purposes. Upon review- ing the costs along with the timeline for other higher priority infrastructure pro- *;•, � �� April �� jects, it was decided that the initial focus should be on one splash pad located at the Complex and that the timeline for completion should be pushed until higher priority infrastructure projects were completed. The Council does plan to install a basketball court at Hawks Ridge. We hope Registration forms clyval'rax�vrg, click on the to have the court installed sometime this summer. "FYSA" link Email us at FYSA@southslope.net Golf Cart Permits WY a Golf carts must be registered annually with the / g y city of Fairfax to legally operate on city streets. ---" Other types of off-road vehicles such as ATVs *Mal SAO 4"Od and "gators" are not eligible for this registration TH and are not legal to operate on public streets. *DEADLINE TO SIGNUP IS APRIL 15 Boys Baseball Little League(3 a- grades) and Pony League(6'— "grades) Golf Cart Permits may be obtained at the city Girls Softball Little League (3rd— 5'�' grades) and Pony League (6 — 8th grades) clerk's office, 525 Vanderbilt Street, from 7:30 a.m. to 4:00 p.m. Monday Boys Senior League Baseball( - 1 ` grades) Intermediate staring Soccer( '— 'grades) through Friday. Remember to bring a valid drivers license and proof of Boys and Girls T-Ball League(4 years old-2 d grade) insurance coverage for the golf cart. The $30.00 annual fee may be paid Bays and Girls Kid Pitch Baseball( ted grade only) by cash or check. A copy of the Golf Cart ordinance will be provided. Seventh Annual FYSA Pancake Breakfast Sunday, April 6th at the Please be sure to read and follow all regulations. Fairfax American Legion - 7a _ .la Here are some of the ordinance highlights: *This program is free of charge for all Fairfax residents.* • Permits may be suspended or revoked upon finding evidence that the *There is a S25 registration fee for all non-residents_* Complete this sign up form and mail to: permit holder has violated the conditions of the permit or has abused the FYSA privilege of being a permit holder. There will be no refund of the permit Po Box 56 Fairfax,IA 5222 cost. Fortes also available at"cityoffairfa .org"and click on the "FYSA"link • Equipment required: reflective slow moving vehicle sign, bicycle safety or email your questions to us at fysa Ctusouthslope.net --------_------------_--_---------------------_-------------------------------- ------------------__----------___---------- flag a minimum of 5 feet from ground level, adequate brakes, head- am interested in unaching/ helping this year lights, taillights, and a mirror to provide driver with adequate vision from behind. Players lame Ager Current Oracle • Golf carts shall not be driven on Williams Blvd (15 1) other than a direct Parent/Guardian Name Players Birth Date crossing at a city street. Applicant and anyone operating the golf cart must be at least 18 years of age and possess a valid driver's license, and Address proof of insurance. Golf carts may be operated only between sunrise florae Phone 4 Work/Cell Phone and sunset. The number of occupants in the motorized golf cart may not Shirt Size Childs s M L xL Adult S M L xL xL exceed the designed occupant load. • All traffic laws must be obeyed by the operator. Parents Email • The Linn County Sheriff's Department will take action against viola- Or% ' j j , tors. . . ' ��: CITY OF FAIRFAX NOTICE OF PUBLIC HEARING TRAIL PROJECT REZONING APPLICATION — ZONING CLASSIFICATION Construction began on the trail and pedestrian bridge (crossing Prairie Creek) project on TO WHOM IT MAY CONCERN: Monday, March 24th. Work began with clearing trees along Prairie Creek to allow for the construction of the bridge. The contractor, Taylor Construction out of New Vienna, Iowa, You are hereby notified that a Public Hearing will be held before the began work on the south abutment and the two piers for the bridge once the trees had been Fairfax City Council upon the application of Gordon Sevig the owner removed. There will be two abutments and two piers for this bridge. The abutments are basically the foundations that will support the bridge at the north and south ends where the of Lot 148, Prairie View Estates Part 2, Fairfax, Linn County Iowa. bridge will connect to the trail. The two piers will support the span of the bridge, and will The current zoning is 9 RS: Single Family Residential District and they be located approximately at the north and south edges of Prairie Creek. The north abutment are requesting that the zoning be changed to the 4 RM: Multiple- for the bridge will be constructed after the fill has been placed for the bridge approach at the Family Residential. The said hearing will be held before the Fairfax north side of Prairie Creek. City Council at Fairfax City Hall, at 525 Vanderbilt Street, on Tuesday, As part of the installation of the abutments and piers, Taylor Construction will be driving April 8, 2014, at 7:00 PM or soon thereafter, at which time and place H-Piles as the main support for this bridge. This pile driving activity will be very loud and you may appear and be heard in regard to said application. the property owners near this work (up to 400 to 500 feet) may feel some vibrations. Taylor Construction anticipates that the pile driving for the two piers and the south abutment will occur sometime during the end of March and/or the first week or so of April. They also an- Cynthia Stimson, City Clerk/Treasurer ticipate that the pile diving activities for the south abutment and the two piers should only take a few days. The pile driving activities for the north abutment will likely take place sometime in late spring / early summer. The City has asked Taylor Construction to perform their pile driving activities between the hours of 7:00 AM and 7:00 PM. The pedestrian bridge is being pre-fabricated by the bridge supplier, Wheeler Consoli- dated out of Shakopee, Minnesota, and it will be delivered to the project site sometime in The approximate area to be rezoned e is circled on the map. June or July. The bridge will be delivered in three sections, with the middle section being 120 feet in length, and the two end sections being 45 feet and 65 feet in length each. This ------------------ project is anticipated to last over the summer, with completion sometime late summer or .. v aiTf early fall. v FLUSHING WATER HYDRANTS The City of Fairfax maintenance department will be flush- ing water hydrants in April, as weather permits. This is needed to help keep the water lines free of mineral deposits. You may expe- rience some water discoloration during and immediately after the 1 flushing. If you do, you need to run your water until it is clear. Remember to check the hot water to see if the discolored water - went to your water heater. Try to avoid laundering whites and . light colors while you have discolored water. You may also expe- rience some decrease in water pressure during the flushing. This will be temporary and should return to normal on its own after they have completed the flushing in your area. If you have any questions, please call the city clerk's office at 319-846-2204. CITY WIDE Compare Our CD Rates . WASTE PICKUP DAY Saturday, June 7th 7:00 AM , 330% APY* to 10:00 AM '10 yetult tl�n�mum deposit $5000 year, service is for City of Fairfax Residents ONLY 1095 % Proof of residency (driver's license)will be required at the gate „o „p l`l n�r )Ljrn deposit $5000 The location will be on Railroad Street by the Fairfax Elevator 'I year � APY* Any elderly or handicap citizen,without assistance,who would like to participate in the program should call City Hall at 846-2204 by Tuesday,' Wnurnuirn, deposit rr :CC June 3rd. We will pickup the items for you on Fiiday,June 6th. " �........ ,, „�e o�, ,�o,, ., .., ��.�.,, ��e�,�n . ...,,.,,.. . `°Arur,huat FIercem`utat,4e ya�r�d (APY) effective Marr/18/2, t4 CDs offered by ITEMS THAT WILL NOT BE TAKENAREAS FOLLOWS: Edward Jones are bank,iSSUcd and FMC-4isuaure d up to $250,000 *NO Tires *NO Yard Waste & Household Garbage *NO Lumber (t.rr iirra of ia� and uratere t a r mu m d but not yet pi�,,"fld) ;,,rer depositor„ helm ua suwrarrep os tory unsttutriee„ for each arcoulrt ownership category, *Burn Barrels Must Be Emptied Please ,Ast w ww,fdlc,o )ov or contact your tte ammrriiall .advisor for *Bikes Will Be Accepted ONLY If Tires Are Removed ad6tmonat tetorua°°ratur a, Subject to aaHawabfll ty arid t r ce change 1 *Lawn Mowers Will Be Accepted ONLY if Gas Tanks, Oil and Tires Are Removed au.rare subject cm °rit�re r�ate6sksu : athat � � �ntenstatetsrarise, the traaof tusrsold MatUir4y, larrsto carr Iose t lr Qm"mnw"ip at 'va':aQu e, t-'ttIC Ilr)SUrz ce does not cover t4 rr;°r * in r ar of m��a411 r orruaroo Ir� ltl m wa��all may ruot� t.��ma tr °m'rnitted, uu"iOd quoted ulrr ra°mar�°rat: wr�aVusat, krrarV wms�ttwatraJ DISPOSAL OF REFRIGERATORS/FREEZERS/WINDOW AIR CONDITIONERS ��,t rer,LJr°(,a the cimstrabu.ut�on of interest and Getting rid of an old refrigerator, window air conditioner or freezer is difficult. They're too big and awkward to move do not auaHlu, w interest to eorr'mpo urumt. CIDs offered tlhirouu�h Edward Jones easily and the Freon used as a refrigerant could harm the environment, if it's not handled carefully. Both Alliant u° � r Wrote t)y Edward • are tt� aua�.t by banks rr �aoar� ttmrutt� mma`atl�olru�rote. yaft CDs Energy and Linn County REC have appliance recycling programs. They may pay you for your old refrigerator, freezer, gort'ae are r'ettumrrt� ra wr�uttu tllmeetaraufutory t"ruaat Corp, t toI"Ct or N� ndow air conditioner. Contact your power company to find out the details of their program. all or visit,. M�� .are one Call Alliant Energy at 1-866-255-4268 or visit their website at: www.alliantenergy.com Call Linn County REC at 319-377-1587 or visit their website at: www.linucountyrec.com fi i i t t i a advisor o t i a�r . lani S Robinson *FOR DISPOSAL OF ELECTRONICS (computers, TVs, phones, & more) - NO APPLIANCES Finari iai A �sfl Midwest Computer Brokers will have a trailer on site for these types of items. u You may contact them at 319-845-2000 at 100 3rd St North Walford IA with any questions. 343 Edgewood W Or visit their web site at www.ewasterecycle.comCedar, rttdt0 ' 319-390-0345 PLEASE NOTE - the City of Fairfax will NOT be collecting household hazardous waste this year. Linn County residents are able to take these items to the Linn County Solid Waste Facility at 1954 County Home Road, in Marion. No appointment is necessary. Their regular hours are 7:00 AM - 4:30 PM, Monday - Saturday Aug-13 NOTICE OF PUBLIC HEARING Form$53,cl AMENDMENT OF CURRENT CIT"'o''BUDGET' The City Council of Fairfax in LININ County, Iowa will meet at city hall at 525 Vanderbilt Street in Fairfax, Iowa d` at 7:00 PM on April 8, 2014 thous) (Date) ,for the purpose of amending the current budget of the clay for the fiscal year ending June 30, 20,14 Near) b changing g ng estimates of revenue and expenditure appropriations in the following functions for the reasons given. AdditionaN detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. D Total Budget Total Budget as certified Current after Current or last amended Amendment Amendment Revenues&Other Financing Sources Lor 47 Taxes Levied on Property 1 570,218 570,21$ Less:Uncollected Property Taxes-Levy Year 2 0 Net current Property Taxes 3 570,218 0 570,21$ Delinquent Property Taxes 4 0 City 0 263,730 Other Cit Taxes 6 263,73 TIF Revenues 6 754,0 � 754 0 Licenses&Permits 7 25,000 25,000 Use of Money and Property a 21,550 21,550 Intergovernmental 9 844,030 844,930 Charges for Services 10 729„520 729,520 Special Assessments 11 0 Miscellaneous 12 59,000 59„000 Other Financing Sources 13 12,88,263,280 92,.$'14 �-4,629,534 8 263,2$0 Total Revenues and Other Sources 14 16,1610,752 -4,629,534 11,531,228 Expenditures&Other Financing Uses Public Safety 15 436,373 75,180 511,553 Public Warks 16 4,352„550 -910,000 3,442,550 Health and Social Services 17 0 Culture 1,546„607 90,500 1,637,107 mmunityandEconomicDevelopment 19 Co 2,500 3,000 5,500 GovernmentGeneral 2 1,642,814 a0323,540 Debt Service9,040 1,642,814 i Capital Projects 22 0 Total Government Activities Expend tures 23 $.295,344 -732,280 7,563,064 Business Type/Enterprises 24 1,331,250 -667,500 663,750 Total Gov Activities&Business Expenditures 25 9,626,594 -1,399,780, 8,226,814 Transfers Out 26 6,967,$14 -2,495,009 4,472,805 Total Expenditures/Transfers Out 27 16,594,408 -3,894,789 12,699,619 Excess Revenues&Other Sources Over (Under)Expenditures/Transfers Out Fiscal Year 28 -433,646 -734,745 -1,168,391 29 c , Beginning Fund Balance July 1 301 1,559,3401 1,559,340 Ending Fund':Balance.lune 30 311 1,125,694 -734,7451 390,949 Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Changes have been made based on actual project figures for both bonding and expenses. Expenditures have been increased for: patrolling, library building repairs, parks operating expenses, and general governmental operating expenses. Changes have been made to the total transfers in and transfers out based on actual transactions needed, There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed budget amendment. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash balances not budgeted or considered in this current budget. Cynthia Stimson City Clerk/Finance Officer Name CR MS WALK 2014 WANT A GREEN LAWN? I - On May 17th, the National Multiple Sclerosis Society will host the"CR MS WALK 2014" @ Stop into K & B Ag Supply at Fairfax. We Kirkwood Community College. Last year, the event raised over $30,000 for our neighbors offer many types of fertilizer, lawn chemicals' with Multiple Sclerosis. Check-in will begin at 8:30 a.m. and the walls will start at 10 a.m. and garden fertilizer. We also offer a selection 'Walk MS' is a community supported event that helps those living with MS. Funds go directly of birdseed and water softener salt. If interested to the society to help fiend programing for over 4000 people with MS in Iowa. Walls MS is a all, 319-846-2490 or stop in. true celebration of our efforts as a community to rid the world of MS. VA i R FA Y ♦ XTnU WAV A group warm-up will be held 15 minutes before the start of the walls. This will include an 701 Williams Blvd., PO Box 189, Fairfax, IA 52228 opening ceremony and stories about living with MS. The day will also include team photos, Phone: (319) 846-2490 music, a "team village", mascots, food and vendors and other activities for all members of the community. Hours: Monday-Friday 7:30 am-4:00 pm Saturday 7:30 am-Noon Walk MS," an annual event, is an opportunity for the community to help raise awareness and funds. The amount raised will support programs and research for the disease. Everyone is welcome to come show their support. There is no cost to join in the walls. Prizes VI Slt the Ity f F alrfaX S new web Slte are awarded to teams and individuals for fiends raised. For more information, send an email to crmswalk2cgmail.com, our Facebook site is: https://www.facebook.coilvWalIMSCedarRapids or register @ http://www.nationalmssociety.or /g Chapters/NINM Submitted by: Jessica Mullenix CR MS WALK Coordinator www. cityoffaoi* r ax • o1 ----------------- If i%/G� u lul'I h v Lance Lefebure for Iowa Senate I believe that Iowa is a great place to live, but we all knowII 9 p Y , there are things that need improvement. M main focus is y on education, infrastructure, and jobs, but there are many `lu V'I Ili VVV��VV I n� s other topics that are worthy of attention too. The changes we make need to be beneficial not just for today, but u decades Into the future. http:ULanceLefebure.com Lance@Lefebure.com My name is Lance Lefebure, and I'm running for the Iowa Senate in 319-521-3583 district 35, which covers Fairfax and the west side of Cedar Rapids. / am not a career politician, and I promise not to become one. This primary election will rbe as important as the one in November. If you want leadership that is engaged and motivated, go vote on June 3rd. Note: Any eligible voter may vote in the primary. To help choose your next state senator, ask for the Democratic ballot. If you would like your ballot mailed to you, let me know and I'll help you get signed up to vote by mail. Paid for by Lefebure for Iowa Senate Scott Akers Maxie Storage Of 9 Readyto Meet Your � Large Boat and RV Needs "Your Clutter is Our Bread and Butter!" ` m� � FAIRFAX AMERICAN Fenced and Gated n� � LEGION HALL r ' * Security Cameras SAVETHEDATE »" AVAILABLE FOR l * Concrete Floors USA Gays are... * Two Unit Sizes! Friday, Jane 27th RENT CALL 319-551-9006 �1�� 14'x48' Storage Units with Large ��" 12'x14' Overhead Doors J'' Saturday, June 28th $200 per month or$180 per month with a 12 month lease �� " r/ I9 li 1 u, 10'x20' Storage Units $65 per month 319-360-0962 1\ 71, .r.w 1850 Commercial Drive Walford IA ponsored by: USA Da s, CITY NEWS QUICKIES • If you notice a street light not working properly, let the City or the utility company know. You may call the city CITY OF FAIRFAX clerk's office at 319-846-2204. • Moving? Contact the city clerk's office. We need to know your forwarding address and when you will be moving. NOTICE OF PUBLIC HEARING • Motorized vehicles may not be driven on the grounds at city parks. This includes go-carts, snowmobiles, ATVs CONCERNING ADOPTING motorcycles, cars, etc. Please call the Linn County Sheriff s Department at 319-892-6100 to report a violation. • Did you know you can sign up to have your Fairfax utility payment deducted from your checking or savings ac- A REVISED OFFICIAL ZONING MAP count automatically each month? It is a great way to simplify your life and to avoid late payments and late charges. • If you want to pay your Fairfax utility payment with a credit card or e-check, go to our website at www.cityoffairfax.or and click on Make an Online Payment. There is a $3.95 convenience charge for each pay- TO WHOM IT MAY CONCERN: ment. You are hereby notified that a Public Hearing will be held before the • Call before you dig. Dial 811 for Iowa One Call. • If you are planning a building project, check with the city clerk's office to see if a building permit is required and if Fairfax City Council to adopt a revised Official Zoning Map for the there are any regulations you have to be sure to follow. Projects needing a permit that are started before a permit is City of Fairfax. The said hearing will be held before the Fairfax City issued may have the fees doubled. • If high winds are blowing on a garbage day, it may make sense to keep your recycling containers in until the fol- Council at Fairfax City Hall, at 525 Vanderbilt Street, on Tuesday, April lowing `'`'eek. They will blow away when emptied. 8 2014 at 7:00 PM or soon thereafter, at which time and place you • When you set out your recycling bins, you should be using the lid each time. Items can blow away or get wet if you > don't use the lid. may appear and be heard in regard to said application. • Remember not to blow your grass into the street. • Dogs must be on a leash if they are off your property and be sure you clean up after your pet. • Stay away from constriction sites, they are dangerous. Cynthia Stimson, City Clerk/Treasurer